Project Management by Ted Kyle

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Project Managementby Ted Kyle

• Public Works
• Leadership Skills

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Why Use Project Management

• Project characteristics

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Function or Project
Function
Project

• Ongoing - Never ends
• Repetitive
• Never shuts down
• Multiple similar products
• Strive for consistency

• Begins and end
• Done only once
• Operated when done
• Unique one-of-a-kind product
• New creative ideas used

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The Players
Stakeholders
City Council
Other Depts.
Neighborhood Assoc.
Little League
WANTERS
Other Dept Staff
Other Agencies
Your Boss
PM
DOERS
Project Staff
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Getting the Right Start

• The right project manager
• Project initiation report

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Selecting the Project Manager

• Skills needed
• Understand the project fundamentals
• Know what they are buying
• Willing to let others decide
• Able to define roles
• Able to get the decision made

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Project Initiation

• Use a written project initiation report
• Project problem statement
• Project goals
• Project constraints and opportunities
• Budget schedule function
• Other needs or partners
• Project participants
• Staff
• Citizens

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The Directors Role

• Outline the objectives
• Monitor progress without interfering
• Connect the project to the stakeholders
• Plan ahead
• Anticipate road blocks
• Hold the contingency plan
• Money, Resources, or Action

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Ability to Change
Final Design Starts
Substantially Complete
Bid Day
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Major Check Points

• At the kick-off meeting
• After Preliminary Conceptual design
• Before advertisement for bid
• After bids are received
• During construction
• At startup
• At acceptance

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Keeping Out of Trouble

• Change
• Change notice
• How change occurs
• Look to the future

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The Law ORS 279

• Local Contract Review Boards
• Oregon Standard Specifications
• ORS 279 Rewrite
• Alternative Procurement
• Negotiated Small Projects

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Citizen Involvement on Projects

• Dont ask questions if you dont want the
  answers.
• Explain what citizen can and cannot impact.
• Always get back to them.
• Always do what you say.
• Citizens are the boss.

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Outlining the Process for Stakeholders
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Predesign
Design
Decision
Bid
Decision
Construction
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Getting Help

• Why use consultants?
• Need knowledge or skills
• Staff too busy

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How to Hire Consultants

• Use qualification based selection
• Why?
• There is nothing more expensive
• than cheap engineering!

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Success or Failure

• On time under budget it works
• Are there others?
• Minority business utilization
• Ability to extend service
• Other departments supportive