Head teacher health

1
Head teacher health safety briefing

• Incident Reporting for Schools
• Display Screen Equipment (DSE)
• Asbestos
• 21st November 2005

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Incident Reporting for Schools
3
Case Law

• School prosecuted and fined for accident 7
  yr old injured on head. 3000 inc costs
• Same school prosecuted and fined no action
  taken to prevent recurrence one week after
  incident. 1500
• Same school prosecuted and fined for failing to
  report accident. 500
• Additional costs not shown above include
  solicitor/barrister fees, time in court

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Safety Management Standard (SMS)

• Definition
• Incident Accident, Ill health, injury, near
  miss, violent incident
• Standards
• Nominate person to report to HSE
• Tell SHAW who this is
• All Incidents will be reported to manager/head
  teacher, recorded on appropriate form and
  investigated (chart)
• Notify SHAW and HSE of reportable (RIDDOR)
  incidents
• Post incident risk assessment review
• Analyse local incident data 1/4ly
• Keep incident reports for 10 years, Children or
  Ill health 40 years

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SMS

• Standards
• Efforts made to make sure employer is informed of
  reportable incidents
• Tell SHAW if an HSE inspector is visiting
• Records of HSE reports kept for three years

NB for brevity, not all standards are described
in full
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SMS

• Planning and achieving specifics
• Report forms available and completed fully
• List people with responsibilities
• Store local paperwork consider data protection
• Ensure employees and pupils know importance of
  reporting

Remember guidance note on intranet
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What is an Accident?
An unplanned and uncontrolled event which has led
to or could have caused injury to persons, damage
to plant or other loss. (RoSPA definition) Accide
nt Injury
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Accident Triangle
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UK Accident Statistics over 1 Year

• 1.6 Million Accidents
• 39 Million days lost
• 20,000 People forced to give up work
• Costs to UK economy 6 to 12 Billion per year

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Incidents in Walsall schools 1 year

• 1191 Incidents reported total pupils and staff
• Slips/Trips/Falls
• 32 of staff accidents
• 43 of pupil accidents
• National rates 34 staff, 33 pupils
• 1 term 04/05 one third of schools did not report
  any accidents centrally

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Why Bother Reporting?

• Humane/Moral
• Pain and suffering
• Legal
• School fined for failing to report incident, bad
  press
• Economic
• Compensation, replacement of staff, investigation
  costs
• Trends
• Review regularly, do you know how many
  slips/trips you have had?
• Do your Governers require a report?
• Prevent recurrence
• Risk assessment review, action planned and
  completed

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Investigation Response
Incident
Take immediate action
Decide investigation level
Investigate record
Actions
Review actions RA
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Accident Reporting

• Internal to council
• Forms
• Employee, non-employee, violent incident
• Complete fully and distribute
• Manager/supervisor
• Decide who will investigate
• Responsible Person
• Nominate individual
• Cover for absence
• External to Health and safety executive (HSE)

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Accident Reporting to the HSE

• RIDDOR Reporting of injuries, diseases and
  dangerous occurrences regulations
• Immediate Notification
• Report within 10 days
• Report when known (disease)
• Accident reporting centre
• Telephone
• E-mail
• Post

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Accident Reporting to HSE Immediate

• Death or major injury of employee
• Death or hospitalisation of member of public (ie
  pupil)
• Dangerous Occurrence (see Leaflet)
• Notification of all above without delay
• Follow up with F2508 details within 10 days

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Accident Reporting to HSE within 10 days

• Employee off work or normal duties for more than
  3 days not including day of injury
• Form F2508 for detail

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Accident Reporting to HSEDiseases

• Report to HSE if notified by Doctor
• Relate to particular occupations
• Poisoning
• Skin Disease
• Lung Disease
• Infections
• Other conditions

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Investigation

• Responsibilities chart
• Identify immediate and basic causes
• Fuller report where needed

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Immediate and Basic Causes

• Cause Injury cut with knife
• Immediate cause accident slipped whilst using
  knife
• Basic cause wrong tool being used should have
  used scissors
• Why was wrong tool in use? RA incomplete?, user
  did not know what should be used?, knives easily
  accessible?
• Note action may not be should be wearing
  gloves

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Training

• Accident reporting and principles of
  investigation
• Accident investigation
• Managing Safely
• Supervising health and safety

21
Display Screen Equipment Safety Management
Standard
22
Claims

• HSBC (formally Midland Bank) August 1999
• lost its appeal to overturn a 60,000
  compensation award made in 1998 to five of its
  former keyboard operators.
• The women, who had developed disabling pains in
  their necks, shoulders and arms after their work
  rate was increased, had each been awarded 7,000
  compensation and money for loss of earnings.

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Display Screen Equipment (DSE) SMS

• Our Standards
• All employees who have access to DSE will
  complete a self-assessment form and use the
  self-directed learning guide
• Courses for DSE users and assessors are available
  
• Eyesight test costs must be met in full
• Corrective lenses for DSE work must be funded (up
  to a maximum).

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DSE SMS

• National Standards
• Assessment must be carried out and recorded by a
  competent assessor and must be available for
  people to look at.
• Also, for a workstation at home and
• where there is a computer without an identified
  user.

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DSE Assessment in schools?

• Assessment completed for
• Staff who uses a computer
• Where there is a computer without an identified
  user (i.e. IT Lab).

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National standards (continued)

• Risk assessment review procedure must be in place
  
• Risks identified must be reduced as much as
  possible.
• Eyesight tests must be provided if requested.
• Eyesight tests must be repeated as often as the
  optician recommends

NB for brevity, not all standards are described
in full
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Planning and achieving this standard

• Access and download self-assessment and self
  directed learning packs from the intranet
• Train a local assessor to
• follow up on self assessments with identified
  problems and
• assess those workstations without an identified
  user and take corrective actions.
• Review assessments if you make significant
  changes to the office, furniture, hardware or
  software.

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DSE Assessment

• Applies to
• the whole workstation, as well as to the display
  screen, keyboard and other equipment.
• the job being done
• work environment and
• Any special needs of individual staff

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Training

• Specific training
• Safety induction (on intranet)
• Self directed user-learning (on intranet)
• DSE assessor training (3 monthly)

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DSE Assessors Training Course
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Aims of Session

• Identify DSE hazards
• Avoid future injury/health problems
• Brief outline of the regulations
• Provide insight of risk assessment

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Who Is a User?

• An employee who habitually uses Display Screen
  Equipment as a significant part their normal work

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Who is a user?

• Where DSE use is more or less continuous on most
  days.
• i.e. if the job mainly involves, DSE-based data
  input
• Where use is less continuous or frequent, other
  factors connected with the job must be assessed.
  Such as
• normally using DSE for continuous or
  near-continuous spells of an hour or more at a
  time and
• (b) use DSE in this way more or less daily and
• (c) have to transfer information quickly to or
  from the DSE
• and also need to apply high levels of attention
  and concentration or are highly dependent on DSE
  or have little choice about using it or need
  special training or skills to use the DSE.

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Aim of DSE Assessment

• To protect the user from
• Upper Limb Disorder, including pains in the neck,
  arms, elbows, wrists, hands or fingers.
• Temporary eye strain (but not eye damage) and
  headaches
• Fatigue and stress

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Neutral Position

• The neutral position of a joint is the position
  that minimises the physiological stress on that
  joint

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Neutral Concept
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Shoulders, Elbows Wrists
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Workstation Layout

• Place monitor directly in front
• Place CPU on floor
• Use document holder to keep documents upright
• Place telephone to side of non-dominant hand

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Daily Work Routine

• Every employer shall plan the DSE users work
  activities so that it is possible for them to
  have work breaks

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HSE states

• Only a small proportion of VDU users actually
  suffer ill health as a result of their work.
  Where problems do occur, they are generally
  caused by the way in which VDUs are being used,
  rather than the VDUs themselves.
• So problems can be avoided by good workplace and
  job design, and by the way the VDU and
  workstation is used.

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Head teacher health safety briefing

• Asbestos Safety Management Standard (SMS)

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Asbestos SMS

• Standards
• All buildings asbestos containing materials
  ,(acms), to be managed
• No new acms to be used
• No Council employees to work with acms
• No work to be carried out in,(or on), buildings
  before checks for acms
• All building materials must be presumed to
  contain acms unless there is strong evidence to
  the contrary
• Records of acms,( type/condition), to be held
  centrally and accessible to building occupants

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Asbestos SMS

• Standards
• Where acms are present, suitable signs to be
  displayed, (where appropriate)
• Risk assessment of the likelihood of exposure to
  be made where acms exist, (or are suspected)
• Information on acms must be provided to any one
  who is likely to disturb them
• Only accredited labs from approved list to bulk
  sample / air monitor
• Only HSE licensed contractors should work on
  asbestos coatings or AIB

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Asbestos SMS

• Planning achieving
• Adopt a proactive approach to identifying acms
  in buildings
• Produce an asbestos management plan specifying
• - numbers of occupants / building use
• - type of acm, (sprayed, AIB, cement)
• - how much and condition
• - risk of damage or disturbance
• - a risk rating of the potential for fibre
  release
• - arrangements for implementing and
  monitoring
• the plan

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Asbestos SMS

• Planning achieving
• Preferred control measure
• - if acms in good condition, not likely to be
  damaged or disturbed, they should be left and
  monitored

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Asbestos SMS

• Specific training
• - asbestos ½ day workshop

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Safety, Health Wellbeing Services Walsall
Council
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Asbestos facts

• What is asbestos?

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Asbestos facts

• Why is asbestos dangerous?

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Asbestos facts

• Who is at risk?

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Asbestos facts

• What does the law say?

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Asbestos facts

• Where might you find asbestos?

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Where asbestos is found
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Asbestos cement
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Sprayed asbestos
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Sprayed asbestos
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Lagging
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Asbestos insulating board
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Asbestos insulating board
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Asbestos textiles
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Asbestos facts

• How can asbestos fibres be released into the
  air?

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How can we stop the possibility of ill health?

• By reducing the exposure of people to airborne
  respirable asbestos fibres.

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Effect on health of workers where ACM may be
present
Technical services
Lights faulty
School
Job sheet
Electrician
Mesothelioma
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Steps to develop a management plan Step A

• Find out if asbestos is present, how much there
  is and in what condition.
• Decide what type of inspection or survey needs to
  be carried out.
• Decide who will carry out the inspection or
  survey.

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Steps to develop a management plan Step B

• Presume unknown materials contain asbestos unless
  there is strong evidence that they do not.

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Steps to develop a management plan Step C

• Make and keep a record of the location
• and condition of the ACMs / presumed ACMs.

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Steps to develop a management plan Step D

• Assess the risks from asbestos-containing
  materials.

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Steps to develop a management plan Step E

• Prepare a detailed written plan of how to manage
  the risk.

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Steps to develop a management plan Step F

• Decide what needs to be done.

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Steps to develop a management plan Step F

• Carry out work needed, when decisions have been
  made.

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Steps to develop a management plan Step G

• Provide information on the location and condition
  of ACMs.

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Steps to develop a management plan Step H

• Monitor and review the plan and arrangements.

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Effect on health of workers where ACM may be
present
Technical services
Lights faulty
Management plan
School
Job sheet
Electrician
Mesothelioma
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Summary

• Asbestos is very useful but also harmful if
  fibres are released.
• 3000 people die each year from asbestos-related
  diseases and 25 of these have worked in building
  trades.
• Regulations requires duty holders to identify and
  assess the risks from ACMs in their premises.
• Written plan is needed to manage the risk.

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Asbestos prosecution

• Fareham College
• Employees worked on AIB for many years.
• Maintenance staff drilled, cut, and moved
  ceiling tiles
• Fined 40,000 inc costs

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Asbestos prosecution

• In 1999 Walsall Council released asbestos fibre
  in two blocks of flats exposing contractors,
  residents, visitors, delivery people etc.
• Council prosecuted. Fine 40K
• Estimated overall cost to Council 800K ?