A Presentation on Best Practices Regarding the Roll Management and Conduct of Election Chief Electoral Officer, Rajasthan

1
A Presentationon Best Practices Regarding
the Roll Management and Conduct of
ElectionChief Electoral Officer, Rajasthan
2
Basic statistics

• Number of Assembly Constituencies 200
• Number of Parliamentary Constituencies 25
• Number of Divisions 7
• Number of Districts 33
• Number of Tehsil 311
• Number of Sub Divisions
  287
• Number of Villages 45181
• Number of Municipal bodies 188
• Number of Polling Stations 45334
• Largest District (polling stations) Jaipur
  3995
• Smallest District (polling stations)
  Pratapgarh 496
• Largest District (elector wise) Jaipur
  38.04 lac
• Largest District (area) Jaisalmer 38401 sq
  km
• Smallest district (elector wise) Jaisalmer
  3.42 lac
• Smallest District (population) Jaisalmer 6.72
  Lac

2
3
I.T. INITIATIVES

• Implementation of ERMS
• Claim and Objection publishing on Web Site All
  forms (6, 7, 8, 8A, 6A) for voters
• SMS services Voters Details, Know your BLO/ERO
  Services,
• Call center
• Facility of submission of on-line application
• Polling Stations on Google map

3
4
I.T. INITIATIVES

• PDF files of service voters of All 200 ACs
• Online search facility on website. (by name, ID
  card, Locality area)
• Alphabetical order voter list
• Facility of submission of on-line application
• Polling Stations on Google map
• All circulars / presentations available on
  Website etc

4
5
I.T. INITIATIVES

• Voters awareness
• Through News papers, TV, FM radio, Website,
  Leaflets, Banners, SMS, Call center, IVRS
• Voters data management
• De-Duplication list with Voter Image and without
  Voter Image
• Validation Checks, Generation of Error list of
  Voters on different criteria
• Roll Printing Software
• Online Control Table Management Software
• On Line Claim and Objection Hosting on Website
• Electoral Process
• Publication of affidavits of contesting candidate
  during Election
• State Level Communication System for Monitoring
  Poll
• Automatic Phone Dialer System for Instant
  Searching and Dialing
• Online broadcasting of Election result on website
  
• Departmental MIS
• Standardization of on Line MIS reports Format 1
  to 8 (by the SLA)

6
Implementation of National ERMS
7
National ERMS Module

• Data entry updation of Control Tables
• Available at Home Page of ceorajasthan.nic.in
  ERO Login for Control Tables (National ERMS)
• Provision for data entry, data updation of
  master tables such as Tehsil master, Village
  master, PS Building master, ILR Circle master,
  Patwar master, Post office master, Police station
  master etc.
• Provision for part wise entry of master data.
• Facility of checking status of data entry AC
  wise, Part wise

8
List of Control Tables
Sno Control Table Name No. of Records
1 AC Details 200
2 Part Details 45334
3 PS Building Details 44808
4 Section Details 338286
5 Tehsil Details 241
6 Town Details 184
7 Block Details 248
8 Panchayat Details 9166
9 Village Details 41618
10 Police Station Details 795
11 Post Office Details 10255
12 Ward Details 4978
13 ILR Details 1281
14 Patwar Details 10070
15 Sub Division Details 208
9
National ERMS
10
Main Menu
11
Master Data Entry
12
Part Wise Entry
13
Part Wise Data Entry Status
14
Part Header checklist
15
Part Header Checklist in PDF format
16
Problems and Solutions in National ERMS

• Problems
• During part wise entry if the dropdowns (Tehsil,
  Village, Patwar, ILR etc.) show No Records.
• A single assembly Constituency present in more
  than 1 district.

• Solutions
• The user can go to master forms, create new entry
  for the desired dropdown and return to part wise
  data entry form to proceed further.
• Selection of district is provided in part wise
  data entry form level in case of assembly
  constituency present in multiple district

17
Claim Objection Publishing on Website of
Election Department
18
Polling Station-wise list of claims and
objections with drill down to individual forms
Claim Objection Module

• Above forms are available at Home Page of
  ceorajasthan.nic.in applications received
  continuous updation 2013
• All applications of form-6, 6A, 7, 8 8A of all
  200 ACs of State in this facility
• Option for publishing the application to be
  received during continuous updation -2013 is also
  available on website as Application Received in
  continuous updation -2013

19
Claim Objection Module
20
Claim Objection Module
21
Claim Objection Module- Data Entry Screen
22
Claim Objection Module
23
Claim Objection Module
24
Claim Objection Module
25
SMS Services for Citizens
26
SMS Query Response System

• SMS based querying system for citizens
• Information of voters data such as name,
  relative name, age, sex, polling station name can
  be received both in English as well as Hindi
  language.
• Information of DEO/ BLO can be received by the
  citizens.
• Provision for master data entry of DEO / ERO /
  BLO mobile no.
• Facility of sending SMS to all the
  DEOs/EROs/BLOs at a time.
• SMS sent reports can be viewed on daily, monthly
  basis.

27
(No Transcript)
28
Main Menu
29
Master Data Entry for Contact Details
30
Bulk SMS to DEO/ERO/BLO
31
Upload and SMS through Excel File
32
SMS Report
33
SMS based Voter Help Line System

• SMS based Voter Help Line System was started by
  the Department in General Vidhan Sabha Election,
  2008 and it was repeated in Lok Sabha, 2009 also.
  A good response was received by the Department
  of this facility.
• This facility will be re-launched by the
  Department in next month with new flavors.

33
34
SMS Services to Citizen by Voter ID Card Number
SMS can be sent at number 9251092103
35
Call Centre at Election Department
36
CALL CENTER PGR WEBSITE

• State Level Call Center with 1950 facility was
  started from December, 2011.
• Accounts of all 33 DEOs 200 EROs are created in
  the PGR System.
• Accounts of all BLOs of State have been created
  in PGR System.

37
CALL CENTER PGR WEBSITE contd.

• Complaints received by post are also forwarded to
  DEOs for disposal.
• Complaints are also received at SUGAM portal
  started by Govt. of Rajasthan. These complaints
  are also forwarded to DEOs. The appropriate
  action taken by them is also entered in this
  portal.

37
38
Detail of Control Table
39
Details of BLO accounts
40
On Line Publication of PER 2013

• Department has made the on line publication of
  Draft and Final Photo Electoral Roll 2013 of all
  45334 polling station on the website on the same
  date of publication of Photo Electoral Roll.

41
VIEW Photo Electoral Roll 2013
42
(No Transcript)
43
(No Transcript)
44
(No Transcript)
45
(No Transcript)
46
Voter Search Facility

• Search by Name
• Search by ID Card Number
• Search the Complete Family Member in One Instant
• Search by Locality
• Search by Alphabetical Voter List Name, Age,
  Sex, Serial Number, House Number
• Search by SMS service
• Search by Call Center
• Search by Publish Voter List in PDF Files

47
Voter Search
48
Search through Name Results screen
49
List of Voters residing in Same House Number
Family Member
50
Search through Locality Results screen
51
Alphabetical Photo electoral Roll Order by Name
52
Alphabetical Photo electoral Roll Order by
Serial No.
53
Alphabetical Photo electoral Roll Order by Age
54
Alphabetical Photo electoral Roll Order by
House No.
55
Alphabetical Photo electoral Roll Order by Sex
56
Home Page of website
57
Future plans

• Completion of ECI National ERMS Implementation
• Electronic payment to Election staff
• Postal ballots for Election staff
• Faster and interactive SMS services

58
I.T. used in State Assembly Elections - 2008

• Online publication of Nominations for candidates
• Online publication of Affidavits
• Online publication of Nominations Withdrawn
• Online publication of Contesting Candidates
• Online publication of Voter Turnout Report
• State Summary (AC wise)
• State Summary (District wise)
• Individual Assembly Constituency (AC wise)
• Individual District (AC wise)
• District (Assembly Segment details
• District Wise Polling Percentage
• A.C. Wise Polling Percentage
• A.C. Wise Male Polling Percentage
• A.C. Wise Female Polling Percentage
• P.C. Wise Polling Percentage using EPIC
• District (Assembly Segment details) Polling
  Percentage using EPIC
• Party wise Votes Secured-2008
• Live Trends, Results publication on Assembly wise
  Result Sheet -2008

59
I.T. used in Loksabha General Election - 2009

• Online publication of Nominations for candidates
• Online publication of Affidavits
• Online publication of Nominations Withdrawn
• Online publication of Contesting Candidates
• Online publication of Voter Turnout Report
• State Summary (PC wise) .
• State Summary (District wise)
• Individual Parliament Constituency (AC wise)
• Individual District (AC wise)
• Parliament Constituency (Assembly Segment
  details)
• District (Assembly Segment details)
• District Wise Polling Percentage
• P.C. Wise Polling Percentage
• P.C. Wise Male Polling Percentage
• P.C. Wise Female Polling Percentage
• A.C. Wise Polling Percentage
• A.C. Wise Male Polling Percentage
• A.C. Wise Female Polling Percentage
• P.C. Wise Polling Percentage using EPIC

60
Facility for submission of on-line applications
through e-Mitra CSC centers
In state of Rajasthan, the facility for filling
the application form on line is provided by CSC,
e-Mitra and kiosks for inclusion of name in
Electoral Rolls. The facility is provided by
total 10000 location as follows

• Total number of CSC 4000
• Total Number of e-Mitra 1000
• Total Number of Kiosks 5000

61
Polling Station on Google Map
In state of Rajasthan, All 200 ACs with 43334
Polling stations information are updated and
available on Google Map with following details

• The details like CEO Name, District No and Name,
  DEO Name, AC No and Name, ERO Name, PS NO and
  Name , BLO Name and their contact details are
  available on line on google map.
• The link to published photo electoral is also
  provided on google map so that citizens can view
  the published PER pdf file from their location
  without knowing the ac no., part no and name.

62
Polling Station on Google Map
63
Validations checks of PER
Department has the software for validation checks
of PER as following criteria

• Electors first/last name is Null/Junk characters
• Part No. is null/Junk characters
• Serial no is null/Junk characters
• Section no. is null/Junk characters
• House No. is null/Junk characters
• Elector's relationship other than M/F/O/H or junk
  characters
• Sex other than M/F/O or junk characters
• Elector's gender is male but relationship is
  H/Junk characters
• Elector's relation name is blank/junk characters
• Age is less than 18 or greater than 95
• EPIC no. is less than 10 characters/junk
  characters
• Photographs exist but ID card no. is not
  available
• ID no. card exist but Photograph is not
  available
• List of records where ID card no. is repeating
• Elector gender is female but relationship is F/O
  for voter agegt30
• Elector's status type other than N,S,M,E,R / junk
  characters
• No of sections having no electors

64
Live Data for Generation of Polling Parties
During Election

• In the State of Rajasthan, Integrated Financial
  Management Module IFMS is used for processing
  salary of every government employee with
  centralized data of employee having the complete
  employee details like name, designation, posting
  etc.
• Election department made provision to capture the
  Employee AC name, Part Number, Mobile number in
  master data of government employee.
• The updated database is directly used for
  generation of polling parties during the time of
  elections.

65
Stake Holders
ECI

1. Call Center
2. SMS Solution
3. Web Portal

Voters
Directives
Voters
Citizen
Services
Awareness
EDR
Political Parties and Candidates
Election
EPIC
Vendors
Process
PER
Management
Voters Data
SLA NIC EDR
DEOs EROs BLOs
66

• THANKS

66