Welcome to the Marine Operations Center ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) Awareness Training

1
Welcome to the Marine Operations Center
ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) Awareness
Training

• MARINE OPERATIONS CENTER
• INTRODUCTION TO OUR SYSTEM
• JIM SCHELL,
• SAFETY AND ENVIRONMENTAL COMPLIANCE OFFICER

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MARINE OPERATIONS CENTER

• Environmental Management System

Working for us all
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What is our EMS policy?
MOC will conduct our activities in a safe and
environmentally responsible manner. Rear
Admiral Richard R. Behn, NOAA January 31 2005
Director, NOAA MOC

• Through our commitment to environmental
  compliance and pollution we will
• comply with all applicable laws, regulations and
  executive orders
• safeguard the community and the natural
  environment and
• maintain a safe and healthful workplace.
• We will achieve our primary commitments through
  the implementation of an environmental management
  system, which provides an efficient management
  structure, and which reinforces environmental
  performance evaluations, individual
  accountability and continual improvement.

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EMS
Environmental Management System

• Introduction
• What is an EMS?
• What are the major concepts of EMS?
• Why is an EMS important?
• Who needs to know about it?
• What can I expect from leadership regarding EMS?
• Summary

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Introduction

• EMS Drivers
• Executive Order (E.O.) 13148, Greening the
  Government Through Leadership in Environmental
  Management. April, 2000
• Department of Commerce Commitment Memo April,
  2003
• Department of Commerce DAO 200-0
• MOC EMS policy statement issued January, 2005
• MOC EMS Commitment issued January, 2005
• Obligation of Environmental Stewardship
• Public expectations
• The business side of government
• Regulatory compliance issues

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Introduction

• The Nature of an EMS
• Is NOT a computer system
• Is about management practices and planning
• Is about environmental stewardship
• An EMS integrates the organizations
  environmental objectives with its overall
  business processes and systems, so that
  environmental considerations can become a routine
  factor in business decisions.
• An EMS provides the framework for
• Developing a system that will consistently
  address and resolve environmental issues.
• Establishing environmental objectives and
  targets.
• Demonstrating continual improvement of the system
  and our environmental performance.

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Introduction

• Overview
• What is an EMS?
• What are the major concepts of EMS?
• Why is an EMS important?
• Who needs to know about it?
• What can I expect to see from management
  regarding EMS?

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What is an EMS?

• EMS Defined
• Continuous cycle of plan, do, check and act
• Improving processes and actions to meet business
  and environmental goals

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EMS Environmental Management System

• Basic Definition
• A formal set of management processes and
• practices that enables an organization to
• manage and reduce its environmental impacts and
  operate with greater efficiency and control

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An EMS is Environmental

• Reviews environmental aspects and impacts of all
  relevant activities
• Targets significant environmental impacts
• Places responsibility with staff performing the
  activity
• Helps to maintain environmental compliance

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An EMS is Management

• Based on commitment and increased involvement of
  top management
• Alignment of environmental and mission objectives
• Consistent with other management systems

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An EMS is a System

• Interrelated procedures and controls
• Informal becomes formal
• Checks and balances
• Continual Improvement

13
What is an EMS?

• Facts Characteristics
• Lead to continual improvement
• Most are based on the ISO 14001 EMS standard

• An EMS is flexible
• Should accomplish core goals of pollution
  prevention and environmental compliance as well
  as mission sustainability

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What is an EMS?

• Policy
• Statement issued by top management
• Planning
• Identify aspects and impacts
• Implementation
• Define roles responsibilities
• Establish operational controls
• Establish document control
• Establish communication procedures
• Checking
• Monitor measure performance
• Evaluate compliance with legal requirements
• Identify nonconformities, initiate and evaluate
  corrective actions
• Conduct EMS audits
• Management Review
• Senior leadership reviews EMS performance
• Revise policies, procedures and programs

15
What is an EMS?

• Keys to EMS Success
• Leadership commitment
• Continual improvement
• Flexibility
• Compatibility with organizational culture
• Employee awareness and involvement

A successful EMS begins with you!
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Knowledge Check What is an EMS?

• Which of the following does not describe EMS?

A
A system of computers with specialized software
that all program managers can access. A
framework that allows an organization to
consistently control the effects its operations
or processes may have on the environment and to
continually improve its practices. A continual
cycle of planning, implementing, reviewing and
improving the processes and actions That an
organization undertakes to meet its
organizational and environmental
goals. Establishes a management framework by
which an organizations impacts on the
environment can be systematically identified and
reduced.
B
C
D
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Knowledge Check What is an EMS?

• Which of the following does not describe EMS?

A
A system of computers with specialized software
that all program managers can access. A
framework that allows an organization to
consistently control the effects its operations
or processes may have on the environment and to
continually improve its practices. A continual
cycle of planning, implementing, reviewing and
improving the processes and actions That an
organization undertakes to meet its
organizational and environmental
goals. Establishes a management framework by
which an organizations impacts on the
environment can be systematically identified and
reduced.
B
C
D
The correct answer is A
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Knowledge Check What is an EMS?

• Many federal agencies have active and effective
  pollution prevention programs and waste
  management activities already in place. These
  could be incorporated into an overall EMS.

A
True False
B
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Knowledge Check What is an EMS?

• Many federal agencies have active and effective
  pollution prevention programs and waste
  management activities already in place. These
  could be incorporated into an overall EMS.

A
True False
B
A is Correct ! This is a TRUE statement.
20
Knowledge Check What is an EMS?

• Which of the following reflects the correct
  sequence of events in the EMS cycle?

Policy, Planning, Checking, Implementing,
Reviewing Reviewing, Planning, Checking,
Implementing, Policy Implementing, Planning,
Policy, Checking, Reviewing Policy, Planning,
Implementing, Checking, Reviewing
A
B
C
D
21
Knowledge Check What is an EMS?

• Which of the following reflects the correct
  sequence of events in the EMS cycle?

Policy, Planning, Checking, Implementing,
Reviewing Reviewing, Planning, Checking,
Implementing, Policy Implementing, Planning,
Policy, Checking, Reviewing Policy, Planning,
Implementing, Checking, Reviewing
A
B
C
D
D is correct !
22
Knowledge Check What is an EMS?

• Which of the following are characteristic of a
  successful EMS?

Top leadership commitment. Employee awareness,
involvement and focus on continual
improvement. Flexibility and compatibility with
organizational culture. All of the above.
A
B
C
D
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Knowledge Check What is an EMS?

• Which of the following are characteristic of a
  successful EMS?

Top leadership commitment. Employee awareness,
involvement and focus on continual
improvement. Flexibility and compatibility with
organizational culture. All of the above.
A
B
C
D
Correct ! D is the right answer. All are KEY to a
successful EMS.
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What are the majorconcepts of EMS?

1. Activities, Products and Services
2. Environmental Aspects
3. Environmental Impacts

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What are the majorconcepts of EMS?

• 1. Activities, Products and Services
• Activity Examples work processes performed
  daily
• Driving to work
• Disposing of waste
• Changing oil in vehicles
• Visitor services
• Product Examples outcome of your work
• Reports
• Repair of vehicles
• Policies, orders, directives
• Services Examples also an outcome of your work
• Administrative
• Environmental
• Maintenance

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What are the majorconcepts of EMS?

• Environmental Aspects
• Definition An environmental aspect is the part
  of an activity, product, or service that
  interacts with the environment. An aspect can be
  thought of as the actual or potential cause of
  an environmental impact.
• Aspects can be regulated or unregulated.
• Examples
• Waste generation
• Energy consumption
• Paper consumption
• Hazardous materials
• Use of ozone depleting substances in air cooling
  units
• Lights and computers left on at night
• Copier paper bleached with chlorine
• Fueling spills

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What are the majorconcepts of EMS?

• 3. Environmental Impacts
• Definition Any change to the environment,
  whether adverse or beneficial, wholly or partly
  resulting from an organizations activities,
  products, or services.
• Examples
• Health and safety exposure
• Landfill space
• Depletion of natural resources
• Air quality impairment

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• A significant aspect is one that has or can have
  a significant impact on the environment.

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Role of Significant Aspects in the EMS

• Significant aspects drive the EMS
• EMS is designed to identify, control, manage, and
  improve upon the significant aspects
• Compliance with legal and other requirements is a
  part of the system and does relate to the aspects
• Elements such as operational control (procedures
  and work instructions), training, monitoring and
  measurement, emergency planning, and setting
  objectives all depend on significant aspects.

30
Knowledge Check What are major concepts of an
EMS?

• Which of the following are important EMS concepts?

Identifying environmental aspects is a key part
of an EMS. Aspects arise from your
organizations activities, products, and
services. A successful EMS includes procedures
for identifying aspects and updating. All of the
above.
A
B
C
D
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Knowledge Check What are major concepts of an
EMS?

• Which of the following are important EMS concepts?

Identifying environmental aspects is a key part
of an EMS. Aspects arise from your
organizations activities, products, and
services. A successful EMS includes procedures
for identifying aspects and updating. All of the
above.
A
B
C
D
D is right ! All are important EMS concepts.
32
Knowledge Check What are major concepts of an
EMS?

• Which of the following statements are true?

A
A significant aspect is one that has or can have
a significant impact on the environment. EMS is
a way to comply with environmental laws and
regulations. Aspects can be regulated or
unregulated. All of the above.
B
C
D
33
Knowledge Check What are major concepts of an
EMS?

• Which of the following statements are true?

A
A significant aspect is one that has or can have
a significant impact on the environment. EMS is
a way to comply with environmental laws and
regulations. Aspects can be regulated or
unregulated. All of the above.
B
C
D
D is the correct answer.
34
Knowledge Check What are major concepts of an
EMS?

• Aspects arise from activities, products, and
  services

A
True False
B
35
Knowledge Check What are major concepts of an
EMS?

• Aspects arise from activities, products, and
  services

A
True False
B
This is a TRUE statement.
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Why is an EMS Important?

• The Benefits of an EMS
• Reducing environmental impacts and preventing
  pollution
• Minimizes accidents and problems
• Decreasing environmental impact
• Improving overall environmental performance and
  enhancing compliance
• Increasing efficiency of operations by reducing
  environmental-related costs
• Using materials and resources more effectively
• Avoiding costs associated with cleanups, fines
  and violations
• Complying with Presidents Executive Order 13148

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Knowledge Check Why is an EMS Important?

• An EMS is important for many reasons. Which of
  the following were presented as benefits of
  implementing an EMS ?

It enables compliance with Executive Order
13148. It helps reduce environmental impacts and
prevent pollution. It provides a means to assess
the organizations management of environmental
risks and how to find more cost-effective
solutions. All of the above.
A
B
C
D
38
Knowledge Check Why is an EMS Important?

• An EMS is important for many reasons. Which of
  the following were presented as benefits of
  implementing an EMS ?

It enables compliance with Executive Order
13148. It helps reduce environmental impacts and
prevent pollution. It provides a means to assess
the organizations management of environmental
risks and how to find more cost-effective
solutions. All of the above.
A
B
C
D
D is correct ! All of the answers above are
benefits of a successful EMS.
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How does an EMS work?
We will improve the environment.
How we affect the environment.
We will reduce our effect.
What we will do.
How we will do it.
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Who needs to know about it?

• EMS roles and responsibilities
• 1. Environmental Policy
• Demonstrates senior management commitment
• Provides the framework for setting objectives and
  targets
• Communicates MOCS commitments to compliance,
  pollution prevention and continual improvement in
  environmental performance

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Who needs to know about it?

• EMS roles and responsibilities
• 2. Planning
• Define the scope of our EMS
• Review existing planning and budget documents
• Identify environmental aspects
• Identify staff whose work may have a significant
  impact upon the environment

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Who needs to know about it?

• EMS roles and responsibilities
• 3. Implementation
• Do you perform your job in a manner that will
  minimize your impact upon the environment?
• Have you been trained to do so?
• Do you have work procedures or operational
  controls to ensure minimal environmental impact?
• If so, are they current?
• Do you know, right now, exactly what to do in
  case of a spill or release situation?

43
Who needs to know about it?

• EMS roles and responsibilities
• 4. Checking
• Evaluate compliance
• Identify deficiencies
• Determine appropriate response
• Assess root cause to identify appropriate
  corrective action
• If changes are necessary, document them

44
Who needs to know about it?

• EMS roles and responsibilities
• 5. Management Review
• Evaluate performance of the EMS as a whole
• Address results of internal audits and compliance
  evaluations
• Address the extent to which objectives and
  targets have been met
• Address the status of corrective and preventative
  actions
• Address changing circumstances
• Make recommendations for improvement
• Management review must be documented

45
Knowledge Check Who needs to know ?

• Only senior management needs to understand what
  an EMS is and what their responsibilities are.

A
True False
B
46
Knowledge Check Who needs to know ?

• Only senior management needs to understand what
  an EMS is and what their responsibilities are.

A
True False
B
B is correct ! To be successful, everyone needs
to understand EMS and how they contribute.
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What can I expect from leadership regarding EMS?

• MOC has create a policy statement that reflects
  the nature and scale of our activities that
  defines their commitment to compliance, pollution
  prevention, and continuing improvement.
• Ensure the availability of human resource,
  specialized skills, organizational
  infrastructure, technology and financial
  resources to establish, implement and maintain
  the EMS.

48
Knowledge Check What are the major concepts of
EMS?

• Which of the following activities can you expect
  to see evidence of in your organization?

Senior management will do it all by
themselves. Senior management will generate a
policy statement to reflect the nature and scale
of your organizations activities and incorporate
your organizations commitment to compliance with
laws and applicable requirements. Senior
management will lead the efforts in determining
how your organization impacts the environment and
which aspects should be managed through
EMS. Both B and C.
A
B
C
D
49
Knowledge Check What are the major concepts of
EMS?

• Which of the following activities can you expect
  to see evidence of in your organization?

Senior management will do it all by
themselves. Senior management will generate a
policy statement to reflect the nature and scale
of your organizations activities and incorporate
your organizations commitment to compliance with
laws and applicable requirements. Senior
management will lead the efforts in determining
how your organization impacts the environment and
which aspects should be managed through
EMS. Both B and C.
A
B
C
D
D is correct ! Management effectively integrates
an EMS policy into everyday business activities
and supports the organizations mission. However,
EMS is everyones job !
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Summary

• Environmental Management is everyones job
• An effective EMS integrates environmental
• management into everyday business
• activities and supports the organizations mission

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Summary Transition Slide

• A useful EMS is alive constantly measuring
  performance, making adjustments, and looking for
  continual improvement opportunities

Plan, Do, Check, Act
Aspects arise from activities, products, and
services
Say what you do Do what you say !
Strive for continuous improvement
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MOC EMS Web Site

• Go to NOAAs Website at
• http//www.seco.noaa.gov/ENV/EMS/EMS_index.html
• OR directly to
• Marine Operations Center
• https//www.ems.noaa.gov/MOC/HTML/HOME.html
• This is a secured site and requires you to log
  onto the site using your e-mail name and password
• Example Logon name Joe.doe
• Password enviro12
• Once there clink onto the employees section
  or your department on the left corner of the main
  page