Tracking Applicants Using National Student Clearinghouse and State Databases in Florida

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Tracking Applicants Using National Student
Clearinghouse and State Databases in Florida

• SAIR Conference
• San Antonio, TX
• Denise S. Gater Carol Huang
• Office of Institutional Research
• October 13, 2003

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• Introduction
• Process
• Results
• Data Issues
• Conclusions
• Future Research

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Introduction

• National competition for best students
• Indicator of institutional quality
• Used in rankings, accountability, benchmarking
• Our focus on top students
• If we accept them and they do not attend, where
  are they enrolling?

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The Process

• Examined subsequent enrollment of students
  admitted by UF who did not enroll
• Prospective First-time Freshmen
• Prospective Graduate Students
• Prospective First-Professional Students
• Law
• Dentistry
• Medicine
• Pharmacy
• Vet Medicine

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The Process

• Two Data Sources
• National Student Clearinghouse (NSC)
• State Databases in Florida
• Official student data (Fall Semester)
• Submitted by each institution in the state
  university system to the Florida Division of
  Colleges and Universities

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What is NSC?

• Initially formed to simplify enrollment
  verification for student loans, assisting both
  higher ed institutions and lenders in a complex
  process.
• EnrollmentSearch a service that institutional
  researchers can use to query the NSC database of
  40 million postsecondary enrollment records.

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What is NSC?

• Institutions must sign an agreement that will
  allow sharing of their data
• Data on prospective, current, and former students
  
• gt 2500 institutions (or 86 currently enrolled
  students)
• Directory information (FERPA-compliant)

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What is NSC?

• Enrollment of prospective students at our peer
  institutions
• Association of American Universities (AAU)
• 49 Active (82)
• 6 Inactive (10)
• 5 blocked ( 8)

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Institutional Request File Layout
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Sample NSC Report

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NSC Response File Layout
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Results-Prospective First-time Freshmen

• Prospective First-time Freshmen
• with SAT gt 1100
• (N 4,402)
• 3,650 (83) found enrolled
• Enrolled in 352 institutions
• Enrolled in 47 states

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Results Prospective First-time Freshmen
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Prospective First-time FreshmenTop Universities
by SAT Range
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Prospective First-time FreshmenTop Universities
by Ethnicity
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Results Prospective Graduate Students (N
2,950)

• 1,171 (40) found enrolled
• Enrolled in more than 200 institutions
• Enrolled in 46 states

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Prospective Graduate StudentsBy Ethnicity
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Prospective Graduate StudentsBy Top States
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Prospective Graduate Students
Top institutions of enrollment
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ResultsProspective Law Students

• 217 out of 303 enrolled
• Enrolled in about 66 institutions
• Enrolled in 24 states

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Prospective Law Students By Ethnicity
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Prospective Law Students By Top States
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Prospective Law Students
Top institutions of enrollment
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Prospective First Professionals Dentistry,
Medicine, Pharmacy, Vet Medicine
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Data Issues

• Registrars concerns
• Timely submission of data
• Student classification level needed
• Students enrolled in non-degree programs
• 1st Professional admits enrolled in non-
  professional programs

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Data Issues

• Response file
• Institutional classifications
• Subsequent enrollment dates

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Conclusions

• Rich data source for analyses
• Results useful for recruitment and admission
  purposes
• Positive experience with NSC
• More institutions participating/sharing data

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Future Research

• Where do our baccalaureate graduates enroll in
  graduate school?
• Where do our transfers-out enroll?
• Examination of prospective graduate students by
  GRE/GMAT, etc.

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• Questions?
• or
• Comments?

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Tracking Applicants Using National Student
Clearinghouse and State Databases in Florida

• www.ir.ufl.edu/sair

2003 SAIR, San Antonio, TX Denise Gater Carol
Huang University of Florida