Project Management Application in Health IT

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Project Management Application in Health IT

• Farrokh Alemi, Ph.D.
• Geff Garnhart, PMP

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Agenda

• Key Concept Review
• Project Life Cycles
• Schedule
• Scope Management Plan
• Communication Plan
• Risk Issue Management
• Reporting

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Key Concepts Review

• Project Definition
• Project Management
• PMs role Manage the triple constraint

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Life Cycle Options

• Steps are followed in order
• Completion of one step before proceeding to the
  next
• Typically used for maintenance efforts

• Feature based, graduating prototypes
• Early identification of risks and issues
• Used for larger development efforts
• Accelerated time to production

Other life cycles http//en.wikipedia.org/wiki/So
ftware_development_process
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Creating the Project Schedule

• Covering the Triple Constraint
• Decomposing the work
• Sequencing activities
• Resource allocation considerations
• Determining the critical path
• Establishing a schedule baseline
• Managing to the projects baselines (not just
  schedule)

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Schedule Activity Planning

• WBS

• Gantt Chart (showing critical path)

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Schedule Example

• WBS Example
• Mapping to contract task order statement of work
  items

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Schedule Example (cont.)

• LOE vs. Activity driven vs. Resource driven
• Types of organizations http//www.maxwideman.com/
  issacons3/iac1357/sld001.htm

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Schedule Example (cont.)

• Resource histogram
• Planned, actual, remaining hours

• Crashing / Fast Tracking a schedule

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Schedule control techniques

• Baseline variances
• Crashing adding resources to critical
  activities
• Fast Tracking moving sequential activities to
  simultaneous execution
• Earned Value Management
• Good reference sites
• http//www.earnedvaluemanagement.com/index.htm
• http//www.hyperthot.com/pm_cscs.htm
• Books at PMI http//www.pmi.org/Search/AdvancedRe
  sults.aspx?kearned20valuesEverywhere

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Scope Management Plan

• What you are doing
• Why you are doing it
• Who you are doing it for
• How changes will be managed
• How changes will be communicated
• Approval

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Communication Management Plan

• Who?
• Why?
• When?
• Where?
• How often?
• Through what methods?
• Communication matrix
• Roles and responsibilities

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Risk / Issue Management

• Whats an issue?
• Whats a risk?
• Categorization
• Impacting
• Prioritization
• Issue resolution strategies
• Risk response techniques
• Risk trigger dates

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Reporting

• Progress reporting
• Accomplishments
• Issues and resolutions plans
• Risks and responses
• Management assistance requests
• Collaboration requests
• Interim Progress Review (IPR)
• Triple constraint review
• Client / stakeholder satisfaction
• Team performance