COLLECTION DEVELOPMENT AND PRESERVATION OF LIBRARY RESOURCES IN DIGITAL ENVIRONMENT

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COLLECTION DEVELOPMENT AND PRESERVATION OF
LIBRARY RESOURCES IN DIGITAL ENVIRONMENT

• Presented by
• Mrs. Pushpinder Kaur
• M.Sc. (Chem.) M.Lib Inf. Sc.,
• Librarian. GHGH College of Education,
• Sidhwan Khurd,
• Ludhiana.

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INTRODUCTION
It has been quite a long since we traversed from
library management to information technology
management. The efficiency of the library
services is governed largely by the quantity and
quality i.e. the no. of books and utility of its
collection. With the impact of IT and use of
e-resources, it has become imperative for
information professionals to redefine the process
of Collection Development. Collection Development
Policy is standard library practice for publicly
declaring a librarys intent of the material and
preservation of the reading material.
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CONCEPT
Collection development is the process of
acquiring books/documents and non-print media
needed to satisfy request for the information
needs and to attain systems objectives.

• Activities included
• Assessing the users need
• Evaluating the present collection
• Determining selection policy
• Co-ordinating selection of items
• Re-evaluating
• Preserving
• Planning for resource sharing.

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Functions of collection development
Users Analysis
Selection Policies
Acquisition Policies
Library staff
Academic staff
Resource Sharing
Weeding
Collection Evaluation
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Importance of Collection Development

• Effective selection for tailoring acquisitions to
  available funds and to render collection more
  cost effective.
• Inf. Explosion meant to enrich library
  collection.
• Can be attained through purchase, gifts and even
  exchange from other libraries or through
  donations.
• It will boost the staff, for better performance
  and for a continuous, consistent and balanced
  growth of a library.

Collection Development and e-resources

• Larger and more complex set of resources because
  of the emerging technologies.
• These include analogue versions of books,
  journals, encyclopaedias, e-journals, e-books and
  on-line databases.

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Collection Development Policy
Written statement of principles guiding the
librarys selection of materials including the
criteria used in making selection and
deselection, decisions and policies concerning
gifts and exchange. Technology related factors
have to be incorporated in the policy.
Design of policy statement

• Communicating tool, who is responsible for what?
• Serves as a budgeting tool.
• Main elements included Librarys mission
  statement, statement of general policies
  concerning collection development and detailed
  analysis of what will be collected.

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Functions

• Provides guidelines to develop collection
  according to set goals, information about nature,
  scope and thrust area of collection development.
• Set standards.
• Reduces influences and bias.
• Acts as a guide for new staff.
• Helps in budgeting, assessing, overall
  performance, accountability and a tool for
  communication.

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Who should select ?
Members of faculty are usually charged with the
responsibility for selecting materials in support
of courses and programmes, whereas the librarian
and library staff are held responsible for
selecting general reference to books, periodicals
and other material intended for general
recreational reading.
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Process of Collection Development

• It is a continuous cycle as long as library or
  information create centre exists.
• Basic focus on meeting the information needs of
  the community.

Community Profile
Community Analysis
Evaluation
Selection policies
Library Staff
Deslection
Selection
Acquisition
Collection Development Process (Krishan Gopal,
2003)
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• a) Community Profile and Analysis
• Provides general characteristics about the
  community to which the library serves. After
  community profile there need assessment is done.
• Enhances the understanding (done either through
  research or survey).
• b) Collection goals
• Represents objectives and priorities of the
  library for various aspects of collection.

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• c) Selection
• Certain statements could be laid down e.g. About
  fictions
• d) Acquisition
• Description for acquiring the documents and
  statements covering the handling of gifted items
• e) Evaluation
• Includes strengths and weaknesses in different
  areas
• Preservation
• Action taken to preserve digital objects whether
  created from analog collection or born digital
  objects.
• Conservation of original analog objects.
• Earlier it was done through Lamination,
  Encapsulation, Microfilming but now the trend is
  towards digital preservation.
• g) Digital Preservation
• Storage, maintenance and accessibility of a
  digital object over the long term usually as a
  consequences of applying one or more digital
  preservation strategies.
• These strategies may include technology
  preservation, technology emulation or data
  migration.

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• Purpose Ensures protection of information of
  enduring value for access by present and future
  generation.
• Objectives
• To maintain historical value of information
• To make it easy to use and handle.
• To make information survive longer.
• To provide world wide accessibility.
• Preservation approach
• Software hardware migration.
• Concern regarding physical deterioration of
  digital media.
• Metadata should be accessible as data
• Question of users need and preferences.

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Storage of media

• Magnetic media
• Optical media (more durable)
• Can also be second or more full set in an
  off-site location to guard against the risk of
  theft, fire and similar disaster.

Advantages
Space saving, easy access, easy to handle, easy
to transmit, time saving, low cost, less manpower
involved.
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Disadvantages

• Installation process complex and costly
• Lack of infrastructure
• Insufficient budget
• Shortage of expertise
• Durability only upto certain years

h) Weeding
Worn out and unused material should be discarded
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Role of libraries

• Librarian will have to initiate the transition to
  an access-based model of service based upon
  electronic networks that will provide
  bibliographic, numeric and full text information
  to scholars and researchers.
• Willingness amongst librarians to adopt
  multimedia technology is a must for collection
  and preservation of important and regularly used
  documents beside handling conventional resources

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Conclusion
Collection development deals with
reinterpretation of traditional library mission
and practices for the digital library
environment. Information professionals have to
actively develop, maintain and manage wide range
of resources. If libraries do not adopt this
change, they will become museum of old
information. With the advent of IT the task
remains the same, only tools have changed and IT
has become a handy told to do all jobs in the
libraries so that it can help different users
effectively and efficiently.
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THANKS