Update to Supply PRC re: EBS LMP Meeting

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Update to Supply PRC reEBS LMP Meeting
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Agenda

• OPENING REMARKS/INTRODUCTIONS DLA/AMC
• ISSUES WITH NO CHANGE
• Lack of BJ Status on Customer Direct Orders DLA
• B7 Status for Out of Cycle Price Changes (Jun 08
  delivery)
• Leveraging DLA Forward Distribution Depots (DDKS)
• SARSS Narrative AE Transaction w/ BQ Status Code
  (Waiting CCB Review, Jun 08)
• UPDATE OF ARMY BSM ISSUES DLA/AMC
• Top Three Priority Issues1) BJ Status Code
• 2) B8/BQ Status Code response to AC1
• 3) Non-receipt of BG Supply Status
• OPEN ISSUES AMC/DLA
• NEW ISSUES No new issues
  AMC
• OTHER ISSUES/CONCERNS
  DLA/AMC

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MarchIssue Summary Chart
Open Issues Mar 08 TOTAL 15
Recommend to Close 3
New Issues 0
Closed to Date (since Dec 06) 11

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Issues With No Change

• Lack of BJ Status on Customer Direct Orders
• B7 Status for Out of Cycle Price Changes (Jun 08
  delivery)
• Leveraging DLA Forward Distribution Depots (DDKS)
• SARSS Narrative AE Transaction w/ BQ Status Code
  (Waiting CCB Review, Jun 08)

Go to Issues
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Topic Updates
MARCH 2008 UPDATES
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Supply Status B8/BQ Status CodeIssue Response
to AC1 for item on Contract (Priority 2)
Impact Status
Army customers require either B8 or BQ status to properly update records when attempting cancellation action. Currently B8/BQ status is not always being received which causes Army records to remain open indefinitely and aged ULOs. Volume Heavy Samples provided to DLA Controlled test (20 AC1s) between NAMI and SAP revealed issue with items on contract. Procurement Workflow (WF) change required to provide positive confirmation of 1. intent to cancel (BQ) 2. inability to cancel (B8)
Expected Fix Special Note
Solution Timely generation (i.e. within 30 days of initial B9) of definitive supply status or shipment status to update customer records DLA establishing baseline for WF completion SCR BOF-07-063R1 to generate B8 status from workflow Completed 7 Feb 2008, SAP system functioning correctly NAMI validating DLA monitoring performance and pushing weekly reports to Procurement community on WF status Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, DSN 793-0750
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Recommend Closure Supply Status BG Status
CodesIssue Non receipt of BG supply status
(Priority 3)
Impact Status
Prevents CCSS/SARSS file updates Changes to NSN,QTY,UI are unknown to customers Follow-on transactions reject Bills dont match obligations Unnecessary follow-ups Changes to UI corresponding price changes are not published to FEDLOG in a timely manner Volume Heavy CAS can manually change the U/I or NSN ordered which does not result in BG status Lack of BG has been directly linked to manual actions taken by the CAS SAP system correctly sends status when action occurs to update material based on FSC update or FLIS Catalogued Cancel/Use relationships
Expected Fix Special Note
Interim Solution - JOB AIDS Rolled Out 1. CAS/TVLS to use EMALL MOES (BG, BH, BJ) Long Term Solution Provide capability to transmit BG status systemically based on changes to Material QTY, and/or U/I SCR BOF-07-023R1, Completed 7 Feb 2008, SAP functioning correctly - NAMI concurs to close Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, NAMI-PSID, DSN 793-0750 SARSS Tickets See next slide Action Completed
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Supply Status BG/BJ Status CodesIssue
Processing of BG/BJ Status

• SARSS1 ECP-S Tickets ICP L1Y-04-14 Release and
  Mailed to field on 7 Dec 07
• L1Y-A155-673 BJ STATUS(STATUS PROCESS) Update
  quantity and post PRC-FL of J to Due In suffix
  record for replenishment request, so NetAsset
  Process will not create AC1 to National. Change
  applicable fields for customer request and pass
  to customer.
• L1Y-A155-675 BJ STATUS (NET ASSETS PROCESS)
  Changed to by pass Activity records with PRC-FL
  of J and not create AC1 to National for overage.
• DLA validated that issue for 2 above tickets
  still exists for some orders (AC1 submitted after
  receipt of BJ).
• L1Y-A155-674 BG STATUS (STATUS PROCESS) Change
  applicable fields for customer request and pass
  to customer. Change replenishment activity
  records if SNRF relationship exist. If no SNRF
  relationship pass to SASRSS2AC for manager review
  and build of the relationship if valid relation
  exist.
• DLA validating.
• SARSS2AC/B ECP-S Tickets ICP L1Q-03-39 Fielded
  29 Sep 07
• SARSS2AC ECP Number L1Q-A155-88A Create a new
  reason code to Manager Review file to accept AE_
  w/BG status is received from SARSS1 for review.

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Recommend Closure Supply Status BH Status
CodesIssue Non receipt of BH supply status.
Impact Status
Prevents CCSS/SARSS file updates Changes to NSN,QTY,UI are unknown to customers Follow-on transactions reject Bills dont match obligations Unnecessary follow-ups Volume Heavy BSM Processing Logic BH status only provided for supplied quantity (not BB qty) if DLA supplied NSN other than original (approved I/S) Manual actions by DLA CAS/TVLS to provide alternate material are not followed up with BH status
Expected Fix Special Note
Interim Solution 2 Job Aids CAS/TVLS to use EMALL MOES (BG, BH, BJ) and SAP for CJ Long Term Solution Provide capability to transmit BH status systemically based on changes to Material, QTY and/or U/I SCR BOF-07-023R1, Completed 7 Feb 2008, NAMI concurs to close Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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Recommend Closure Supply Status AE Transaction
w/ BQ Status Code Issue Cancellation
confirmation received at CCSS/SARSS, no AC1
submitted by customer
Impact Status
Causes reject within SARSS and CCSS Requisition closed in BSM Customer must re-requisition Volume Moderate Army reinforced BQ policy with Army personnel SARSS rejects BQ if no AC1 is on record to an Error Report DLA policy guidance disseminated - Correct status (not BQ) to use for manual Material Obligation Validation (MOV) Army held meeting on 12 Sep 07 that resulted in an interim and long term fix
Expected Fix Special Note
Not a systemic issue in EBS, DLA actions complete Solution DA Message released in May 07 (No BQ cancellation w/o AC1 for SARSS units) Message sent to DLA Site Leads for corrective action by CAS/CIC personnel BQ unauthorized DLA continues to reinforce above policy Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, NAMI-PSID, DSN 793-0750 SARSS1 ECP-S Tickets ECD TBD See next slide SARSS2AC ECP Tickets ECD TBD See next slide NAMIs interim measures for replenishment requisitions See next slide.
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Supply Status BJ Status Codes / Over
ShipmentsIssue Non receipt of BJ supply status
for DD orders (Priority 1)
Impact Status
Prevents CCSS/SARSS file updates Changes to NSN,QTY,UI are unknown to customers Follow-on transactions reject Bills dont match obligations Unnecessary follow-ups Net effect of selling Army excess Volume Heavy Triggered by two situations Depot Rounding, Qty Unit Pack (QUP) rounding in BSM Army issue with need to timing BJ prior to AS_ shipment confirmation SAP and DSS rules synchronized via Policy Memo Requires validation, minimum 60 days
Expected Fix Special Note
Interim New Job Aid to trigger BJ status for manual actions to change qty SCR BOF-07-009 for ARA/ARB (over/under shipment) from DSS Released May 2007 BJ Status working but lacked Std U/P Fixed 9 Aug 07 via Service ticket 201300 Policy Memorandum signed SCR DSS-RE7-142 Implemented FEB 08 Priority Urgent DLA POC Terry Simpson, DSN 427-1606 Sheryl Matter, 717-770-4435 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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Partial/Split Shipment TCNs Issue No
recognizable logic exists in Partial/Split
Shipment TCNs for SARSS
Impact Status
Major rewrite of CORE logic in SARSS1 to recognize TCNs Manual input of all receipts on MROs that do not have bar coded TCNs none of the MROs today have bar coded TCNs Precludes use of MROCS enabler at SARSS-1 to process receipts w/ hand held terminal True qty on AS_ is unknown for split shipments Army meeting 28 Jan to review DLA provided information on partial/split process scenarios Army position Fundamental difference between policy guidance used in DoD 4500.9_R Defense Transportation Regulation, Cargo Movement, Volume II, Appendix L Sep 2005 and DoD 4000.25-1-M Appendix 2.8 as it pertains to the use of suffix codes on requisitions and transportation control numbers (TCN). Army/DLA (G-Army F/T DDC ) Meeting 5 March 08 to define entire process.
Expected Fix Special Note
Army currently has no plan to implement a systems change in any current Logistics STAMIS Army will work with DLA to attempt to accommodate split TCNs within the Single Army Logistics Enterprise (SALE) Army POC Robert Thurston, DSN 222-9834 DLA POC Terry Simpson, DSN 427-1606
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EBS Roll Up Billing Process
Issue EBS/SDS Transaction FC1 Problem
Impact Status
Interfund bill transaction FC1 from SMS contains Quantity of 1 and Total Price in the Standard Unit Price Field. SDS/SIFS assumes Standard Unit Price has changed and multiplies the Quantity Receipted (usually greater than 1) by the passed Standard Unit Price. Causes disbursement to be suspended. Obligation authority moves to negative figure. Causes pages and pages of unwarranted rejects. To best of our knowledge, only affects prime vendors orders. Vendor implementation allows for either a summary or line item transaction. This impact the customer ordering process and submission of vendors transaction.
Expected Fix Special Note
29 January 2008 Provided Rozmina Dossa, DLA, list of all SDS AMCISS Customers which require single line item billing. DLA notifying vendors to require SDS customers to submit line item transactions. DLA POC Finance Bruce Wright, [phone] Procurement Kevin Davis Army POC Diane Boyd, C-E LCMC SEC ILSO, DSN 570-8193 Russ Laudermilch, CSC, DSN 570-5875
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EBS Billing at .000 Unit Price
Issue Interfund bill transactions from SMS
contain a U/P in thousands
Impact Status
Interfund bill transactions from SMS contains a U/P in thousands. Bills should be generated with Standard Unit Price in hundreds. Causes pages and pages of unwarranted Negative Unliquidated Obligations (NULOs). Examples have been provided to DLA/SMS for resolution. Root cause identified as not having valid price at time billing, corrective action Business Analysts to review all material pricing, update and reconcile with DLIS, (FLIS Cataloging). Secondary cause, pricing cycle did not complete causing some items to be unpriced at beginning of FY, EBS then bill based a default pricing logic. Review of file showed 29 items, 3 still did not have a price. All 2.8M items being reviewed to confirm price builds.
Expected Fix Special Note
Lean6 pricing recommendation is for DLIS to send SCs a file of any DLA managed materials (non-AAC L) where they did not receive a price update. DLA POCs Santos Ortega, FI Pricing SPO, DSN 850-1218 and Carl Kerby, DSN 427-7474 Army POC Ken Frye TACOM-RI, NAMI PSID, DSN 793-1161
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Excess Processing Financial ISSUE Receiving
credit on non creditable returns.
Impact Status
DLA reversal transaction doesnt work and creates manual workload on DFAS Labor intensive to correct. Volume Heavy Problem reported in Mar 06 Interim fix with DAASC to block incorrect transactions implemented Aug 14, 2007. DAASC logic updated on 2/11/08. But still not 100 solution (100 solution is SCR) Long term solution to be only fix since it eliminates the FD2 transaction for being created therefore needing no backend catch by DAASC
Expected Fix Special Note
Interim Fix DAASC will capture select FD2/FN1 transactions and delete from bills, began Aug 14. Solution Stop the generation of FD2 on a non creditable return. SCR BFI-07-019 updated PCE of 178 hours. SCR ECD TBD . Priority Urgent DLA POC Carl Kerby DSN 427-7474 / Bruce Wright DSN 695-4664 Army POC Ken Frye NAMI-PSID, DSN 793-1161 DFAS POC Lori Peterson DSN 793-9605
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Go Back
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LMP DATA EXCHANGE Issue Data Feeds for Depot
Production Support Tool (DPST)
Impact Status
Currently, the DPST does not contain LMP data. With the next Enterprise Expansion to AMCOM, CCAD and LEAD, this capability becomes crucial as DPST is used to support Depot Maintenance Programs and the Commanders Critical Item Reporting Requirements Basis of Estimate (BOE) received 4 Dec 07 Requirement briefed to the AMC Configuration Control Board 13 Dec 07 Requirement will be prioritized to meet Enterprise Expansion needs. Based on BOE, solution delivery to take place Nov 08 if funding (1.2M) is provided in time to start development in Mar 08. Data Mapping Workshop 24-28 Mar 08 Follow-on meetings (face to face/VTC) as required See POAM on next page
Expected Fix Special Note
Have LMP develop the multiple table formats with associated data exchange that data with the DPST ECP ID 3617- Cost/Tech Review will allow LMP to feed data to the DPST to manage critical item parts in the execution of Depot Maintenance Repair Programs See POAM next page DLA POC Kathy Martinez, 801-586-2288 Army POC Gary Lindsay, DSN 746-4419
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LMP DATA EXCHANGEIssue Data Feeds for Depot
Production Support Tool (DPST)
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Special Program Requirements (SPRs) Rejects
Issue BSM rejects SPRs w/in lead-time when
sufficient stock is on-hand
Impact Status
Causes extra resources to be used to work potential stock shortage issues when assets are available Status goes to NICP, but depot submits requisitions Funded requisitions cannot be input until program awarded to depot LCMCs taking action to improve forecasting mechanism LCMCs working with DLA to change AACs on items being reqd by depot in large qtys one time a year DLA anticipates all PQ SPR changes to be implemented by the end of FY07. Reviewing remaining issues for completion by Q01 FY08 Discussed use of DDE vs. SPR at the Feb 20 AMC/DLA IPT DLA/AMC meeting 3/20 to discuss future roll-outs of DDE/Collaboration at other Army Sites
Expected Fix Special Note
PA status given when assets are available for PQ rejects (SCR BPL-07-070 released Oct 07) PA status given when quantity exceeds limit for PB rejects however a validation thru the current validation web-site will be required from the customer prior to an procurement action. (SCR BPL-07-014) Completed Alternative Solution Formal demand collaboration Army POC Cathy Davis, HQ AMC DSN 656-8312 DLA POC Kathy Martinez, DSN 586-2288
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Buy-Back RatesIssue Experiencing low buy-back
rates on SPRs
Impact Status
DLA is purchasing parts that the Army will not requisition Excess assets stored at DLA depots LCMCs reducing overhaul factors for items on current zero buy-back list LCMCs are sending SPR reconciliations quarterly to DLA DLA provides all No Demand SPRs on a CAC accessible website quarterly. updated Oct 5, 2007 Discussed use of DDE vs. SPR at the Feb 20 AMC/DLA IPT DLA/AMC meeting 3/20 to discuss future roll-outs of DDE/Collaboration at other Army Sites
Expected Fix Special Note
Reduce overhaul factor on items not being ordered Update parts list and overhaul factor Improve forecasting data Add SPR tracking functionality to EBS in place of offline legacy process (SCR BPL-07-015) PCE 2,176 hrs ECD 9 Jun 08 Alternative Solution Formal demand collaboration Army POC Cathy Davis, HQ AMC DSN 656-8312 DLA POC Kathy Martinez, DSN 586.2288
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LMP MRP Implementation Issue LMP Aggregates
Demand into Single Requisition for DLA Support
Impact Status
Results in fewer requisitions submitted to DLA and may cause DLA to support items as non-stocked SPRs are rejected for non-stocked items Concern that the decline in TYADs performance will follow as LMP is expanded to other Army sites Army/DLA workgroup met again on 14 March and it was agreed that the WS coding and tracking of requisition status is not affected with this issue, however the AAC changing from stocked to non-stocked may be DLA will prepare an analysis project for DORRA to drill down on historical data to validate root cuase Discussions on-going possible prototype of DDE at TYAD (ERP to ERP)
Expected Fix Special Note
Propose DLA/Army IPT work with DSCC Land DCO to resolveAlternative Solution Formal demand collaboration Modify LMP business rules DLA force items to be stocked Army POC Robert Dittmann, DSN 656-9030 DLA POC Todd Lewis, DSN 850-0503 Kathy Martinez, DSN 586-2288 TYAD POC Richard Sames, DSN 795-8716 PMO LMP POC Noreen Bartley, [phone]
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New Issue
No New Issues
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Next Meetings
25 April 2008 HQ DLA Room 0346 TIME 1400-1600
Hours --------------------------------------------
---------------------------- 16 May, 2008 HQ
DLA Room 0346 TIME 0900-1100
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Issues With No Change

• Lack of BJ Status on Customer Direct Orders
• B7 Status for Out of Cycle Price Changes (Jun 08
  delivery)
• Supply Status Leveraging DLA Forward
  Distribution Depots (DDKS) (Apr 08 test in
  Europe)
• SARSS Narrative AE Transaction w/ BQ Status Code
  (Waiting CCB Review, Jun 08)
• Supply Status Leveraging DLA Forward
  Distribution Depots
• (DDKS)
• Supply Status Leveraging DLA Forward
  Distribution Depots
• (DDKS)

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Customer Direct Status Issue 1 Lack of BJ
StatusIssue 2 Correct AS2 shipment
confirmations (Priority 1)
Impact Status
Prevents CCSS/SARSS file updates Changes to NSN,QTY,UI are unknown to customers Follow-on transactions reject Bills dont match obligations Unnecessary follow-ups Net effect of selling Army excess Volume Moderate Researching workaround for over-shipments BJ status not triggered by Customer Direct (Vendor) Rounding Army issue with timing BJ prior to AS_ shipment confirmation SCOPE OF BJ ISSUE 0.5 over/under shipped 1181 of 253,516 were over/under shipped AS2 for partial, then total quantity
Expected Fix Special Note
CD solution CROSS PROCESS Working Group (Order Fulfillment, Procurement, Finance) Reviewing potential actions to decrease the frequency of Customer Direct rounding by vendors SCR BOF-08-006 created 16-Oct (PCE 668 hrs) POAM attached - revisit issue in Oct 2008 Priority Urgent DLA POCs John Ampela, DSN 427-1562 Rim Gaver, DSN 444-0468 Joe Ryder, DSN 427-1595 Kevin Davis, DSN 850-2312 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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Customer Direct Status Plan of Action and
Milestones
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B7 Status for Out of Cycle Price Changes
Impact Status
Obligations are inaccurately stated until bill arrives Manual workload increased due to rejected bills Active NSNs not receiving B7 status could have multiple open requisitions causing volume to be significant Volume Heavy Financial Pricing BPAs updating appropriate table. SAP process not working per design to respond to the Out of Cycle price changes, update Sales Orders, and send B7 Status.
Expected Fix Special Note
Short Term Solution Leverage existing B7 process to send Out of Cycle notifications. Requires manual cleansing Price Table by Business Process Analysts. Service Ticket 252735 ECD 31-OCT-2007 Problem Ticket has been fixed Long Term Solution SCR BCP-07-019 ECD June 2008 (PCE 1,851 hours) Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, DSN 793-0750
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Supply Status Leveraging DLA Forward
Distribution Depots (DDKS)Issue National and
Tactical Software Changes
Impact Status
Tactical SSAs have need to move excess CCSS/LMP directs redistribution from the GS Base sites (Redistribution of Army owned NAMI creates a cost avoidance) Current Sourcing logic does not leverage Forward stockage of DLA items at DDKS. ( CCSS Change 3584) SARSS1 W2N will continue to route unserviceable reparables Leveraging DDKS will improve customer support Software changes at tactical level will reduce touches Leveraging DDKS included in HQDA Materiel Retrograde Message ( USCENTCOM AOR ) dated Oct 2007 Working with DLA Retrograde Task Force Sourcing Logic change complete mid-Dec 2007 Teleconferences held mid-Dec 2007 with SWA, Korea and JRIMM working group Tables loaded for SWA, Korea and Hawaii and Europe late-Dec 2007 Army received DZAs on 4 Jan 08 12,499 DZAs- DDPH and 15,306 DDDK Looking to expand for Japan for Okinawa Tactical system changes to test in Europe - Apr 2008 Execution date Dependent on LVST completion (May-Jun)
Expected Fix Special Note
SARSS change to load serviceable excess by NIIN (national maint) and load national RIC - 410,304 SARSS CCB 20 July 2007 top priority. Funded (L1Q-04-01 / L1Y-04-15) LVST L1Q-04-00 Testing USARPAC on going L1Q-04-01 / L1Y-04-15 in house testing Mar 08 LVST L1Q-04-01 / L1Y-04-15 April 08 - USAREUR CCSS 3584 Sourcing Logic Approx Cost 150,000 Priority for work Implemented Jan 08 ECPs not required for LMP (NAMI-CCSS only) Army POC Robert Thurston, DA G4, DSN 222-9834 DLA POC Joe Farris, DDC, DSN 771-7500 Lynn Fulling, J3, DSN 427-1611
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Supply Status AE Transaction w/ BQ Status Code
Issue Cancellation confirmation receivedat
SARSS, no AC1 submitted by customer

• SARSS2AC/B
• ECP L1Q-R038-822 - Eliminate manager capability
  to input AE_ BQ Status
• SARSS-1
• ECP L1Y-R038-415 - Remove logic that blocks
  posting of AE_ BQ status received from higher
  supply sources.
• Not currently scheduled for package must go
  through BCCB and CCB for prioritization and
  scheduling. BCCB met 20 NOV 07 ECP given
  Priority 3 submitted to CCB currently scheduled
  for 15 Jun 08
• NAMI interim measure for replenishment
  requisitions when DLA close w/ BQ no AC1 from
  customer
• Close in CCSS by changing status code to D3,
  which will decrement the due-out financial
  obligation based on qty (partial/full) provided
  by DLA
• Manually forward AE8 to DAAS w/ D3 status for
  closure action w/in SARSS
• This solution will be implemented until NAMI is
  notified that SARSS allow BQ status w/out AC1
  present

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Back-up Slides
CLOSED/RESOLVED ISSUES
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CLOSED JAN 2008
Supply StatusBQ/B8/CJ/CK/CU
ISSUE AEs are being received with all zeros in
the qty field
Impact Status
CCSS cannot post status with zeros in the qty field. Army customers are calling in because the transactions reject at the their level. Volume Heavy Scan of CCSS records for the past 6 months revealed over 4300 status transactions have been received with zero filled quantities. Examples have been provided to DLA. BQ 3465 B8 - 853 CJ 12 CU 3 CK 1 CA 1
Expected Fix Special Note
All systemic issues resolved DSS ticket 137130 to correct B8 with zero qty migrated to DSS on 5 Sept BQ issue addressed via Remedy 235204 fixed on 3 Aug 2007 5588 orders (BQ with zero qty) require clean up. CLEAN UP executed successfully on 5-NOV-2007 Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, DSN 793-0750
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Closed Supply Status CG Status CodeIssue CG
status is received with invalid NSN/Qty
Impact Status
AE CG contains invalid NSN in NSN field and 1 in the Qty field in lieu of requisitioned NSN/Qty. CCSS and SARSS will accept and process but quantities greater than 1 are left open indefinitely Volume Moderate Problem identified as a part of Remedy Ticket 209931 NAMI-PSID is scanning records to help validate the latest fix on the blank FSC problem NOTE Follow ups for orders rejected with CG prior to 10 May cannot be corrected
Expected Fix Special Note
Solution Perpetuate requisitioned NSN and Qty on AE CG status transactions Remedy tickets 209931 and 217302 Released 10 May 2007 Validation revealed that NIIN is omitted on some CGs Service Request 201300 released 24 Oct 07 NAMI validated 2 sets of data and concurs issue is resolved Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, DSN 793-0750
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CLOSED ISSUE Lateral Redistribution Issue
Implementation of Lateral Distribution Required
Impact Status
Full benefits not yet achieved Army requisitions remain on backorder Potential readiness impact Interim/offline solution is labor intensive We expanded the TAV LR process to an additional 12 Army SARSS sites to ensure the fixes worked as designed. Results are positive and we intend to add the remaining 56 sites NLT 30 September.
Expected Fix Special Note
BOF-06-023- Release in production Aug 9 2007 and we are still testing with Army Initial limited test results are positive Recommend action be closed Closed Sept 07 Priority Urgent DLA POC Roz Dossa, DSN 427-4922 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE Supply Status Non-receipt of BF
Supply StatusIssue Not receiving supply status,
BSM drops M/S SUPADD
Impact Status
No supply/shipment status to customers CCSS/SARSS files not updated Unnecessary follow ups Volume Moderate DLA confirmed problem for BF status and submitted a ticket to address missing MILSTRIP data elements Army identified same problem with B8 BQ status so the below ticket was enhanced to address B8, BF, and BQ NAMI-PSID will scan incoming status to help validate 14 June fix
Expected Fix Special Note
BA from HM8-Mapping Agency corrected 08 Feb 07 Solution Problem/Service Ticket 201076/SIR 38386 (BF/BQ/B8 Status Codes) In Production 09 MAR 2007 Fix not comprehensive New ticket 227870 submitted, In Production 14-June Validating results - glitch with Std U/P fixed Recommend Action Be Closed Closed Sept 07 Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, NAMI-PSID,DSN 793-0750
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CLOSED ISSUE Supply Status Cancellation (AC)
Request Processing Issue No record (BF) status
recd on cancellation request. Supply action
taken on Reqs recd later
Impact Status
Requisitions closed by BF status in CCSS/SARSS BSM takes supply action on closed/cancelled requisitions Customer receive and are billed for excess stock Volume Moderate Problem identified and SCR submitted Change BSM logic so that the late arriving DICA0, AM, AT (order placement, modification, or follow up) will perpetuate BF status based on MILSTRIP rule in C4.10.12 of 4000.25-1-M No requirement will generate once an AC1 has been received by DLA
Expected Fix Special Note
Solution BOF-07-008 submitted 31 OCT 2006 as High Priority ticket Added to PDP in Feb, approved for FY07 Date ECD 13 Sept 07, completed 9 August validating Recommend Action Be Closed Closed Sept 07 Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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Closed RIC To Clean up
Impact Status
Source of Supply unknown to customers Unable to route follow-on trans i.e. follow-ups, cancellations, modifiers Volume Low DLA pulled list of 89 NAMI requisitions (SUPP ADD W9046W) to manually apply RIC TO and facilitate closure of orders CAS personnel manually updating RIC TO
Expected Fix Special Note
Status of 89 NAMI requisitions All BSM lateral redistribution orders with Supp Add W9046W have been cleaned up to contain a valid RIC TO In addition, DLA has cleaned up 85 of ALL Service orders passed to another activity for lateral support from 1/1/2006-Present. 15 in process. Priority Urgent DLA POC Rozmina Dossa, DSN 427-4922 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE Supply Status Partial Shipments
w/ B8 Status Code Issue Balance qty unfilled,
unbilled/ AC1 not processed
Impact Status
Open Qty remains on requisition with no supply action/status from BSM Customers impacted Volume Low Issue relates to BJ issue Clean up of open Army records required (Combine with BJ issue chart 8)
Expected Fix Special Note
Solution BSM must transmit BJ status in all cases where the quantity of an order has been permanently changed for any reason. See BJ Status Slide. This slide is closed. Consolidated under BJ supply status topic. Priority Urgent DLA POC John Ampela, DSN 427-1562 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE Supply Status BM Status Code
Issue Receive BM status with no RIC To
Impact Status
Source of Supply unknown to customers Unable to route follow-on trans i.e. follow-ups, cancellations, modifiers Volume Low DLA research revealed approximately 14,000 lines since BSM go-live and approx. 10,000 lines prior to Oct 06 without RIC TO Systemic issue identified fixed OCT 2007 mandating RIC TO for BM status in BSM clean-up required on orders prior to that DLA pulled list of 89 NAMI requisitions (SUPP ADD W9046W) to manually apply RIC TO and facilitate closure of orders CAS personnel manually updating RIC TO
Expected Fix Special Note
Solution SCR BOF-06-044 Date Fixed Recommend action be closed Issue closed tracking RIC TO cleanup only Priority Urgent DLA POC Rozmina Dossa, DSN 427-4922 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE Supply Status C8 Issue BSM is
inserting the Unit Price in what should be the
Minimum Order Quantity field on a Supply Status
document containing a C8 reject code.
(Priority 1)
Impact Status
SARSS will reorder using the unit price as the MOQ SARSS will then cancel excess Qty and rqn. will go into a loop Requisition never filled, potential readiness impact Volume Heavy DLA identified the root cause and implemented a fix Interim workaround removed by DAASC after fix validated by DLA/Army
Expected Fix Special Note
Solution Continue to use DAAS interim fix until BSM is fixed and fix is validated. SCR BOF-06-065. Released to production on 26 Oct 06 Date BSM ticket is fixed Validated with Army/DLA closed March, 2007 Priority Urgent DLA POC Roz Dossa, DSN 427-4922 Army POC Craig Behne, NAMI-PSID, DSN 793-0750 DAAS POCs Linda Marflak/Pam Meredith, [phone]
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Supply Status AS2 w/ partial qty CD
Portion Issue AJ2 receives AS2 w/ partial qty,
then AS2 w/ total qty Consolidated on BJ slide
Impact Status
Rejects/Manual intervention required Volume Low Vendor shipping notification not required, no data provided to DLA in most cases Invoice reliable and scoped as viable solution DLA sized Customer Direct issue analyzing invoiced POs for 4 ½ mos of business. 253,516 analyzed and 0.5 (1,181) were over/under shipped
Expected Fix Special Note
CROSS PROCESS Working Group ongoing (Order Fulfillment, Procurement, Finance) Resolution pending new process development for sending shipment confirmation off invoice Data (810 invoice and Shipment Confirmation histories) pulled by DAASC and will be analyzed to diagnose issues and recommend a solution Priority Routine DLA POCs John Ampela, DSN 427-1562 Rim Gaver, DSN 444-0468 Kevin Davis, DSN 850-2312 Army POC Craig Behne, NAMI-PSID, DSN 793-0750
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CLOSED ISSUE
LMP DLMS Migration Testing Issue BSM
Participation in Army Testing
Impact Status
Introduces increased high risk into the MILS to DLMS Migration planned for the August and December releases Deployment of the 6 Priority 1 DLMS transactions into Production for LMP would not occur. Delays the MILS to DLMS migration schedule previously discussed with the OSD BTA Work group meeting had discussed BSM participation in test for April timeframe NSNs from the Army have been provided LMP-P Functional Acquisition Team Lead is Army POC for NSNs
Expected Fix Special Note
Agreement reached on test participation that supports August and December release schedules Priority Urgent LMP POC Jay Briggs, 856-988-4534 BSM POC Cindy Ellison, 703-325-1662