DDS - Document Delivery System developed by STL

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DDS - Document Delivery System developed by STL

• Bohdan Šmilauer
• State Technical Library
• b.smilauer_at_stk.cz

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Acknowledgement

• The project of the DDS in STL Prague would not
  be possible without much experience gained form
  the VPK project (Virtual Polytechnic Library) and
  the support provided by grants LI3 and VISK3
  from the Ministry of Education and the Ministry
  of Culture of the Czech Republic.

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Content of the presentation1st Part Outlets for
Modular DDS

• The decomposition of DDS to atomic services
• Document searching
• OpenURL generation
• SFX offers the DDS as one of the choices
• Copy order
• Digitization of the document
• Document delivery
• Accounting
• Payment

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1st Part Outlets for Modular DDS

• Modularity and cooperation
• Standardization (formats, protocols)
• OpenSource SW or free SW
• Thin client for endusers (internet browser)
• Universality
• Users comfort

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Search service and passing out the results

• Search service is the most developed and
  ubiquitous service
• Search engines, Portals (Subject based
  information gateways) , AI databases, Union
  catalogues, OPACs, Protocol Z39.50,
• Search results identification of documents
  (Author, Title, Issue, very often location, etc.)
  
• How to transfer the search results to the
  ordering form
• By means of a paper?
• Automatically? How??

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OpenURL

• Transfer of metadata in the URL Open URL
  Standard
• http//www.exlibrisgroup.com/sfx_openurl.htm
• http//library.caltech.edu/openurl/Standard.htm

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An example of the OpenURL
http//as.stk.cz8080/vpk/dds.uni.NovyPozadavek?si
dVPKSKgenrejournalissn0571-7132titleAstrof
izikapidlib3AABA007(1974-1996)
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How to jump to the SC (Service Center of the DDS)
- too many links
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The Unique Link SFX Server

• SFX server
• stores knowledge database.
• offers available services and advices for the
  document defined (Fulltext, Abstract, Information
  about author, Purchase, Loan,...)
• If a fulltext is not available, the DDS is the
  right choice.

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Two clicks, but a unique link !
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Copy order

• Licensed service
• A registration in DDSs SC is necessary (an order
  of a manual work, payment responsibility,
  subscription fee).
• To fill the order form, but many of the metadata
  can be delivered by the OpenURL.
• Disadvantage to be registered in each service
  center of the DDS.
• Inter SC communication enables registration in
  one SC only.

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Inter SC Communications
Inter SC communication
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Protocols for communication

• Candidates
• ISO 101601997, ISO 10161-11997 (Interlibrary
  Loan Application Protocol Specification) not
  suitable
• Originally developed for ILL, at the age of
  nonexistent search services, it simulates paper
  ILL order form, not widely used
• Obsolete forwarding, return process of the loan
• Lack of data for digitizing, no accounting
• NCIP- ANSI/NISO Z39.83 Circulation Interchange
  Protocol
• Too low level operation
• New format is necessary (the data has to be sent
  in XML file).

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Formats for communication

• Digitization of the ordered document
• Standardized format (dpi, colors, pitch, etc ) is
  necessary, unlike the processing
• Most suitable .pdf hidden inside XML (Base64
  encoded)
• Delivery to the client
• Mostly electronically (e-mail, fax, protected web
  pages), but also as a letter by mail.
• Accounting of provided service
• Accounting documents on private users pages

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Universality

• Independency on the search method (OpenURL)
• Decentralization of services and workload
  distribution (subject specialization and
  cooperation of several SC)
• Open Source SW (Java, XML, Linux, TomCat,
  Firebird)
• Web browser MS IE, Mozilla
• Acrobat Reader for .pdf

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2nd Part The solution

• Practical demonstration of developed DDS
• Users of 4 categories
• Users,
• Libraries,
• Service center (Consortium which hosts the
  installation of DDS),
• Admin
• Order form
• Processing of the order
• Payment and accounting
• References

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Basic principles

• Various permissions for four categories
• User
• orders digitization and access to the digitized
  document and one pays for it.
• Library
• same as user (for its patrons) and moreover the
  library can offer digitization of the document on
  demand
• Administrator
• System maintenance and supervision

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Basic principles

• Digitizing Point (DP)
• DP is owned by library.
• Library
• Service provider
• Always belongs to a SC
• Service Center (SC)
• Server with installed DDS program, which can be
  connected to from participating libraries and
  users.

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Login form

• Each user has its own Login name and password.
• The category of the user is recognized by the
  login name.

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Data flow
Digitizing Point
SC II
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Order entry

• There are two possibilities
• A user looks up the document in catalogue or has
  the reference to it, but without OpenURL. He or
  she must fill in the metatata to the entry form
• A user looks up the document in search engine
  (catalogue, OPAC, AI DB, ..) which generates
  link to the SFX server with OpenURL, the metadada
  are transmitted to the order form

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Without using OpenURL
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Without using OpenURL
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By means of OpenURL

• Automatic transfer of metatdata to the screen.

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With using OpenURL
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With using OpenURL
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With using OpenURL
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With using OpenURL
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With using OpenURL
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Finished orders

• After fulfilling the order the user can download
  the digitized file to his/her PC as .pdf file
  and print it out.
• This imitates the copying process allowed by the
  Author Right Act. The printout is for personal
  use only.
• Downloaded file must be deleted, no other
  processing is allowed.
• The user is commited to abide by an agreement,
  which is signed upon the registration.

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Processsing of orders
Pripraveno, Predáno DP, Probíhá zpracování,
Hotovo, Zpoždeno, Odmítnuto, Nesprávne zadáno,
Zrušeno
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Payments

• Each user has its account, which can be seen on
  protected pages
• The services are prepaid, nonzero credit must be
  on the account.
• The library has two accounts
• Income account, where the earned money for
  digitization are deposited
• Charge account for expenditures like the regular
  user s account

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Users account
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Librarys account
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Administrator of the DDS

• The Administrator has the greatest permissions
• adds or deletes users to/from SC DDS.
• accepts the fees and inserts them to the accounts
• can report statistics and accounting certificates
  
• doesnt provide digitization

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Admin - example
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Admin Accounting
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Admin Accounting
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Admin Accounting
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Admin - Statistics
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Librarys order (possibility to order from
on-line source Zahranicní zakázka)
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Try it, User name x, pswd x

• http//as.stk.cz8080/vpk/dds.Mindex

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References

• AIP Safe http//www.aipsafe.cz/
• BÍCOVÁ Stanislava, PESSROVÁ HanaPrubežná zpráva
  za rok 2002 (projekt LI200007) http//ciks.vse.cz/
  CIKS/granty/zprava_02.asp
• CERNÁ Helena, ROŠKOTOVÁ PetraElektronické
  dodávání dokumentu v NK CR, http//www.ikaros.cz/C
  lanek.asp?ID200402003
• EDD SVK HKhttp//www.svkhk.cz/zobraz.asp?id112
• e-PK, http//www.epk.cz
• Elektronické dodávání dokumentu (EDD) z fondu
  CIKS VŠE a CERGE-EI http//ciks.vse.cz/Veda_vyzkum
  /edd.asp

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References

• EODD, TU VŠB Ostrava, http//knihovna.vsb.cz/eodd/
  index.html
• ISO 101601997, ISO 10161-11997, ISO
  10161-2http//www.nlc-bnc.ca/iso/ill/standard.htm
  
• KOLÁROVÁ Marie, ŠVASTOVÁ ZuzanaProjekt
  virtuální polytechnické knihovny in Knihovny
  soucasnosti 2002, str. 369-378
• Library Technology Reports, ISSN 0024-2586,
  Nov/Dec 2000, Vol. 36, Iss. 6, pp. 1- 217
• MACHYTKOVÁ Marta On-line služby knihoven CVUT,
  in Knihovny soucasnosti 2002, str. 394-398
• MACHYTKOVÁ Marta, VANDROVEC PetrElektronické
  dodávání dokumentu - nová služba knihoven
  CVUThttp//www.ikaros.cz/Clanek.asp?ID200208393
  

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References

• Metodické pokyny pro MVS, NK Prahahttp//www.nkp.
  cz/pages/page.php3?pagesluz_legms.htm
• NCIP- ANSI/NISO Z39.83 Circulation Interchange
  Protocolhttp//www.niso.org/standards/standard_de
  tail.cfm?std_id728
• OpenURL http//www.exlibrisgroup.com/sfx_openurl.
  htm http//library.caltech.edu/openurl/Standard.h
  tm
• PLANKOVÁ Jindra služby typu DDS,http//www.cvti
  sr.sk/itlib/itlib041/plankova.htm
• SVOBODA Martin Služby knižnic v digitálnom
  prostredíhttp//www.cvtisr.sk/itlib/itlib041/svob
  oda.htm
• ŠMILAUER Bohdan, HEICL VáclavTechnologické
  rešení VPK in Služby knihoven v elektronickém
  prostredí, STK 2000, str. 17-34

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References

• ŠMILAUER Bohdan, VETEŠNÍK Pavel
• Modulární systém dodávání dokumentu, Inforum
  2004, http//www.inforum.cz/inforum2004/prispevek.
  php?prispevek41
• ŠUBRTA Václav http//www.inforum.cz/inforum2005/
  pdf/Subrta_Vaclav1.pdf
• ŠVASTOVÁ Zuzana, ŽIŽKOVÁ ŠtepánkaVirtuální
  polytechnická knihovna, Inforum
  2002,http//www.inforum.cz/inforum2002/prednaska4
  1.htm
• VANDROVEC Petr Elektronické dodávání dokumentu
  z CVUT,http//edd.cvut.cz/edd/intro/uvod.php
• VANDROVEC Petr Elektronické dodávání dokumentu,
  návod pro obsluhu digitalizacního pracovište, in
  Služby Knihoven v elektronickém prostredí, STK
  2000, str. 35- 34
• Virtuální polytechnická knihovna,
  http//www.vpk.cz/