Department Heads Meeting

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Department Heads Meeting

• Steve Kahn David MacFarlane
• April 16, 2009

2
Agenda items

• News and updates
• Next steps for Work Planning and Control
• Identify training requirements and potential
  yellow or red activities in PPA
• Reminder about vehicle safety and accident
  reporting
• Next steps on implementing R2A2s
• Need to complete PPA R2A2s by May 15

3
Budget and news from DOE

• Financial Plan for FY2009 updated received April
  6th from DOE following passage of the omnibus
  bill
• Overall HEP budget as expected (87.5M FACET)
  most BR code changes implemented as agreed at
  March 3 annual budget meeting
• Exceptions are 1M less for ATLAS (KA11), where
  planned increase is partially implemented pending
  the proton research review, and 500k for LSST
  (KA13) difference parked in detector operations
• Review of BABAR PEP-II DD plans was held on
  March 23-24
• BABAR DD plans endorsed with recommendation to
  strengthen project performance and budget
  controls
• Various scenarios were presented for PEP-II, but
  reviewers concluded no urgent actions are
  required before end of 2010, pending resolution
  of re-use opportunities
• Reviewers were impressed by progress and plans on
  relief from the metals suspension
• Comparative reviews of programs at 5 DOE HEP labs
• June 8-12 for proton-accelerator based research,
  including Tevatron, LHC (SLAC/ATLAS program), and
  accelerator-based neutrino programs
• July 10-12 for Detector RD program

4
Budget and news from DOE

• Twelve requests submitted April 6th in response
  to OHEP call for supplemental funding proposals

1. ATLAS CSC ROD support
2. Work on SuperB accelerator TDR
3. RD for fast timing measurements
4. Supplement for pre-engineering development on
   LSST camera
5. Exploratory development of role on Super CDMS and
   GeODM
6. Red cluster replacement for computational
   cosmology
7. Renovations for Theory Group move to the ROB
8. TT60 collimator high radiation test facility
9. X-band rf source development
10. Bump-bonding machine for 3-d silicon sensor
    development
11. Development and construction of the End Station
    Test Beam (ESTB)
12. InSpires development

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Other PPA news

• PPA and PPA Faculty are proceeding with
  implementing the staff development plan
• First group of staff scientists was approached to
  provide material for developing the case for
  promotion to senior or distinguished staff
  scientist
• Three ad hoc promotion review committees have
  been gathering letters of recommendation and
  first discussions of individual cases are
  beginning
• FY2010 LDRD program call for proposals
• Funded by about 2.5 tax against lab budgets
• Proposals reviewed on yearly basis but can be
  funded for no more than 3 years
• Meant to support new ideas and strategic
  directions for the laboratory
• PPA proposals to be submitted to Debbie Tryforos
  by April 24th
• SPC meeting upcoming on May 1-2
• PPA presentations on accelerator strategy, ATLAS
  and Fermi science

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Vehicle damage events
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Breakdown of cause
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Breakdown by Directorate
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Actions in response
Action Who When
Discuss the vehicle damage history with employees that persons operating a government vehicle must Have the skills to operate the vehicle Visually inspect vehicles to ensure safe operation and take malfunctioning vehicles to Fleet Services for maintenance and repair (already in policy) Visually inspect the exterior of the vehicle (360-degree inspection) for any physical damage to the vehicle. If the damage is not already recorded in the vehicle log, such damage must be reported to the vehicle custodian prior to operation of the vehicle. Deliberately inspect surroundings for potential hazards prior to putting the vehicle in motion, and at all times while operating a vehicle, including stationary objects Notify management when vehicles require major repair or modification Immediately notify SLAC Site Security if a government-owned vehicle is damaged or involved in an accident ALDs 4/30/09
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Status of R2A2 implementation

• Completion of R2A2s is a SLAC-wide milestone
  built into the PEMP for FY2009
• PPA has committed to complete all R2A2s by May 15
• We have been working towards the use of
  individual R2A2s captured as a Job Summary and
  generic R2A2s
• Has the virtue of focusing in on the specific,
  thereby making the preparation both a simpler and
  more manageable task
• Leads to greater uniformity in understanding the
  broad set of R2A2 expectations
• Two example sets are now available
• Fermi ISOC as an organization, from Department
  Head to individual staff level
• PPA Department Heads as a group (partially
  complete)

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Plan from now to May 15

• Extending these examples to the rest of PPA
• Departments Heads are requested to work down
  their organizations to produce draft Job
  Summaries for all staff
• Exclude RAs and graduate students, who are
  reviewed as part of the academic process
• Exclude PPA Faculty, except in their role as a
  line manager
• Due date for draft job summaries is Friday, May 1
• Division Heads will have at best a short period
  to review the resulting department packages,
  provide feedback, and iterate for final set of
  Job Summaries by the hard deadline of May 15
• Administrative support provided by Kathy Webb
• Performance reviews
• Format under discussion, but expect that the job
  summaries will be the basis of future assessment

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Available examples

• Department Heads
• See for example Rob Cameron (Fermi ISOC), Marty
  Breidenbach (EXO SiD), Blair Ratcliff
  (BABAR/SuperB)
• Supervisor
• See for example Ric Claus (Fermi ISOC/ATLAS)
• Staff scientist
• See for example Tom Glanzman (Fermi ISOC) or Jim
  Panetta (Fermi ISOC/ATLAS)
• Cases involving multiple projects
• Job summary will have R2A2s related to different
  functions, that should be worked up with the
  appropriate functional supervisors
• Administrative supervisor should take overall
  responsibility for coordinating with functional
  supervisors both administrative and functional
  supervisors need to sign-off on job summary

https//www-internal.slac.stanford.edu/ppa/interna
lDocs/R2A2List.htm