DCSF Educational Procurement Centre EPC e Procurement for Schools Saving Money and Saving Time

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DCSF Educational Procurement Centre (EPC)e
Procurement for Schools Saving Money and Saving
Time

• Helen Lumb Regional Manager (East and South East)
• Sue Smith Local EPC Manger (East)
• Marion Booth Local EPC Manager (South East)

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School Procurement Improvement Programme

• Delivery of Gershon Efficiency
• Comprehensive Spending Review 2007
• Schools focused delivery team, influencing 6bn
  spend
• Partnering with Local Authorities
• Complex environment

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DCSF Educational Procurement Centre

• Strategic Centre
• Wrap around services for schools
• Local Centres (Local EPC)
• OPEN suite of products
• Strategic Category Management
• Professional Development

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Local EPCsPurpose and objectives

• To deliver efficiency gains by improving
  procurement capability
• To develop working relationships, taking a
  strategic view of commercial arrangements
• To build commercial skills through training and
  professional guidance
• To identify opportunities for improved
  procurement by
• managing demand and commercial risk across the
  school sector
• leading regional / national / DCSF category
  management initiatives
• facilitating collaboration and joint working
• provide the tools to deliver efficiencies
• To deliver the sustainable procurement agenda for
  schools
• To improve knowledge management and information
  sharing

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OPEN Online Procurement for Educational
NeedsVision

• Providing schools with easy access to their
  local, regional and national suppliers.

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OPEN Online Procurement for Educational
NeedsWhere are we now?

• 4 Pathfinders live and transacting (using the
  Marketplace for Schools only)
• Cluster of Schools in Devon
• East Sussex County Council
• Royal Borough of Kensington and Chelsea
• Association of Greater Manchester Authorities
  (AGMA)
• Implementation wave 1 in progress incorporating
  the full suite of products
• Implementation wave 2 and 3 for full suite of
  products identified, analysed and prioritised
• Enquiries from other interested Authorities and
  school clusters are being qualified for future
  waves

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OPEN Online Procurement for Educational
NeedsConnecting the Systems
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OPEN Suite of Products

• Release 2 includes
• Request for Quotation (RFQ)
• Free text ordering
• FMS automatic purchase order delivery
• OPEN Communities
• Linked to OPEN

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Description more information
Quantity
Supplier
Price
Item Picture
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OPEN The Marketplace for SchoolsComparison
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OPEN Online Procurement for Educational
NeedsTraining for schools

• Schools training sessions will explain how to
• register for OPEN
• nominate suppliers and request e-Catalogue
  content
• request for staff access
• using the OPEN portal and system
• access and use the self-service training and
  on-line help functions
• contact the Helpdesk

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OPEN Suite of ProductsWhere might we go?

• Later developments potentially include
• OPEN Contracts
• OPEN School Trading
• OPEN Tenders
• OPEN MI
• Support for FE, HE service children educated
  outside of England

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OPEN The Marketplace for SchoolsSchools set-up
project
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How will Schools benefit from this Programme?
School
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Thank you
For further information www.dcsf.gov.uk/epc
epc.enquiries_at_dcsf.gsi.gov.uk