Operations and Services Improvement Process (OSIP)

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Operations and Services Improvement Process
(OSIP)
101
6/2/05
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What is OSIP?

• OSIP is the NWS requirements-based management
  process (RMP) approved by the Corporate Board in
  June 05.
• OSIP is a standard, systematic, and disciplined
  process for evaluating needs/opportunities
• captures requirements
• develops solutions
• prioritizes resources
• OSIP is managed by a working group comprised of
  OST, OCWWS,
• OHD, OOS, CIO, CFO, Regions, and NCEP.
• OSIP is structured so that needs throughout the
  NWS can be
• identified and solutions to those needs can be
  found based on
• requirements ensuring that solutions meet these
  requirements.

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OSIP Five Stage Process
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OSIP Documentation

• Key Information is captured in a maturing
  project document

G3
G4
G1
G2
Applied Research Analysis
Need/Opportunity Collection Validation
Deploy, Maintain, Assess
Concept Exploration Definition
Operational Development
Stage 2
Stage 3
Stage 4
Stage 5
Stage 1

• Statement of Need
• or Opportunity
• Plan for Stage 2
• beyond

• Exploratory
• Research
• Evaluation
• Concept of
• Operations
• and Operational
• Requirements
• Update Plan
• for Stage 3
• beyond

• Applied
• Research
• Evaluation
• Technical
• Requirements
• Business Case
• Update Plan
• for Stage 3
• beyond

• Operational
• Testing
• Results
• Update Plan
• for Stage 4
• (Integrated
• Logistics Plan)

• Assessments

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OSIP Oversight

• Gate Keepers Cross-functional Decision makers
  who
• Assess results and commit resources for follow-on
  work
• Enforce standards, but allow flexibility in
  execution
• Elevate decisions as appropriate fast track as
  needed
• Cross-functional IWTs execute process
  activities
• Perform activities within each stage
• Capture information for decision-making and
  downstream activities
• Develop plans and resource requirements for
  subsequent stages

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What is an IWT?

• An Integrated Work Team (IWT) is an NWS matrix
  team responsible for carrying out each stage of
  the Operations and Services Improvement Process
  (OSIP) for a project.
• The IWT is identified and chartered by the OSIP
  Gate Members and will be notified of assignment
  by their supervisor.
• The OSIP Gate Members also identify the IWT Lead.
• IWT Members should represent their respective
  office and specific interests.
• Membership of the IWT may change from stage to
  stage, depending on expertise required.

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What Is The Role of the IWT Lead?

• Lead the IWT to achieve project goals.
• Ensure OSIP stage deliverables are developed
• Ensure the PACE requirements management tool is
  available to project team members.
• Brief the OSIP Gate members at key decision
  points.
• Keeps the IWT members informed about gate
  disposition and decision points.
• Perform routine project planning and status
  reporting.
• Coordinates with OSIP Analysts on status of
  deadlines and resolving any issues

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IWT Lead sends documents to son_at_noaa.gov
MON
SUN
TU
SAT
WED
FRI
TH
IWT Lead attends RT meeting
1
2
5
7
4
6
3
Stage Documents Due
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12
13
14
10
11
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Review Team
Final drafts due
15
17
16
21
19
20
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IWT Lead attends Gate meeting
Gate
Documents are due two weeks before scheduled gate
meeting. Review Team will provide valuable
feedback. IWT has 3 days to make revisions and
submit final drafts.
Caution!! This is just an example. These are not
actual dates.
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OSIP Statement of Need Template

• 1.1.1 Title
• 1.1.2 Contact Provide contact name, Office,
  phone number and email address
• 1.1.3 Description Provide a description of the
  mission need. This could be a deficiency or
  potential efficiency gain.
• 1.1.4 Justification
• 1.1.4.1 Origination, Documentation, and Drivers
  Identify the origin of this need, citing
  appropriate documentation and other drivers
• 1.1.4.2 Linkages Identify how this need links
  to the NOAA/NWS strategic plans, PPBES, other
  validated requirements, etc. Make appropriate
  document citations.
• 1.1.5 Existing capabilities/capacities and
  limitations related to the need Identify what
  existing capabilities/capacities NOAA/NWS has
  related to the need. Describe the limitations of
  these capabilities/capacities or what new ones
  are needed
• 1.1.6 Benefits and Performance Impact
• 1.1.6.1 Performance Measure Impacts Identify
  relevant Government Performance Requirements Act
  (GPRA) Goals and other performance measure
  impacts. Describe how meeting this need would
  improve these measures
• 1.1.6.2 Socio-economic Impacts Citing
  appropriate documentation, quantify any
  socio-economic benefits that would occur if this
  need were met.
• 1.1.7 Key Customers and Stakeholders
• 1.1.7.1 Customers Identify who will benefit
  from meeting this need.
• 1.1.7.2 Stakeholders Identify organizations
  that should be involved in meeting this need.

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1.1.1 Title Evolution of AWIPS 1.1.2 Contact
Jason Tuell, 301.713.1809x112   1.1.3
Description The Advanced Weather Interactive
Processing System (AWIPS) computer performance,
capacity, and communications capabilities cannot
effectively accommodate demands for new science
because the concept of operations and significant
parts of the infrastructure were based on 1990s
technology. The current system architecture
(hardware and software) can no longer integrate
requirements for data and science enhancements
within 18 months. Anticipated growth in
satellite and Numerical Weather Prediction (NWP)
data volumes, and requirements for IFPS and
digital services will exacerbate AWIPS capacity
gaps. NWS must take proactive measures to evolve
the AWIPS hardware, software, and
telecommunications architecture and system
capabilities to sustain critical warning and
forecast operations and meet strategic goals.
  End state vision is a modern, responsive,
flexible, extensible, powerful, secure and cost
effective IT system necessary for NOAA and NWS to
perform their mission and meet strategic goals.
Description of gap
Current capability deficiency
Statement of what needs to be done
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OSIP Process Corporate Oversight
DAA
Ops Committee Oversight Deployment Decision
Stage 5 Resourcing
ST/Ops Committee Oversight RD/CONOPS Approval
Stage 3 Resourcing
FIRC Oversight Solution Selection Stage 4
Resourcing
Ops/ST Committee Oversight Validation Stage
2 Resourcing
G1
G2
G3
G4
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OSIP Mission Priority Flow Chart
Executive/Legislative
Fulfills Mandate?
Very High
A
High
NOAA/NWS
No
Vital
Sustains Operations?
Very High
B
High
Not Vital
No
Direct
Links to Strategic Plan?
High
C
No
In-Direct
Promotes Efficiency or Cost Savings?
D
Yes
No
How much corporate impact?
E
No Mission Priority
National
Rgn/Local
Moderate
Low
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OSIP relationship with other processes
PPBES
SON_at_noaa.gov
G1
G3
G4
G2
Applied Research Analysis
Concept Exploration Definition
Deploy, Maintain, Assess
Collection Validation
Operational Development
Change Management (CCB)
SREC
Request for Change
Major Projects are elevated to NOAA RMP at
appropriate Key decision points
nwsrc_at_noaa.gov
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Where do I go to access OSIP over the Internet?
https//osip.weather.gov/

• You can access the website by using your NOAA
  email username and password.
• On the OSIP website, you can access document
  templates, previously posted documents from other
  projects (to use as examples), and project
  deadlines and gate meetings (via the summary
  report).

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Who can help me if I have further questions about
OSIP or regarding required documents and
deadlines?

• OSIP contacts available for support include
• Carlos Diaz (OCWWS)
• John Parein (OCWWS)
• Suzanne Lenihan (OST)
• Douglas Hilderbrand (OST)
• Cindy Woods (OST)
• Dwayne Johnson (OST)