Cataloging at Source: The View from NATO

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Cataloging at Source The View from NATO
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Overview

• The DLA/DLIS enterprise
• Cataloging at source projects sponsored by NATO
  Allied Committee 135 and DLIS
• Expansion of the scope of codification
• Importance of data quality

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The DLA Enterprise as of October 19, 2006
Scope of Business
FY02 Sales/Services 21.5B FY03
Sales/Services 25B FY04 Sales/Services 28B
FY05 Sales/Services 31.8B FY06
Sales/Services 35.5B FY07 Sales
Projected 34.4B

• 54,000 Requisitions/Day
• 8,200 Contracts/Day
• 58 Fortune 500 Above Sprint Nextel
• 2 in Top 50 Distribution Warehouses
• 26 Distribution Depots
• 5.2 Million Items eight supply chains
• 25M Annual Receipts and Issues
• 1411 Weapon Systems Supported
• 132.8M Barrels Fuel Sold
• 14.6B Annual Reutilizations/Disposals

• Land/Maritime 3.2B
• Aviation 3.4B
• Troop Support 11.6B
• Energy 13.5B
• Distribution 1.5B
• Other 1.2B
• 95 of Services repair parts
• 100 of Services subsistence, fuels, medical,
  clothing textile, construction barrier
  materiel

People

• 20,805 Civilians
• 519 Active Duty Military
• 754 Reserve Military
• Located in 48 States/28 Countries

Foreign Military Sales

• Sales 1.18B
• Shipments 535K
• Supporting 124 Nations

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Defense Logistics Information Service (DLIS / J6B)
Mission To provide interoperable, integrated,
quality logistics data and enterprise IT
solutions for joint warfighters, the Military
Services, the Defense Department, other Federal
agencies and international partners in order to
optimize the effectiveness and efficiency of the
DOD Supply Chain.
Business Profile Federal Logistics Information
System (FLIS) Military Engineering Data Asset
Locator System (MEDALS) Technology Mgmt-
DLIS/DRMS (Networks / IA / CM / Testing) Data
Integration (LINK / AV / DESX / Meta Data /
Master Data / IDE) Environmental Initiatives
(HMIRS / ERLS / EPRO) Multi-media Information
(CD/DVD / On-Line / Tailored Extracts) DOD
Cataloging Provisioning Support Software
Development (Web / Legacy / Contemporary) Data
Quality E-Solutions (CCR / IUID / DOD EMALL) US
National Codification Bureau / NATO AC/135
Our most valued resource our
people1,389 plus
Scope of Business 601.9M
DOD EMALL Sales 445,862 products distributed i.e.
FEDLOG 148,446 accounts to online systems 9,334
extracts provided containing over 10.9B records
6.9M active NSNs in FLIS 41.7M technical data
assets indexed in MEDALS 286K calls annually 52
critical applications / 97 total applications 26
NATO and 28 NCS sponsored nations
Vision We are the premier provider of DOD
supply chain data and logistics information
technology solutions.
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eOTD as International Standard

• AC/135 goals and initiatives
• eOTD recognition as an international standard
  through ISO
• Integrate cataloging into the design (CAD/CAM)
  process
• Establish procedures to mine Enterprise Resource
  Planning Systems (like SAP) for catalog data and
  convert to eOTD data
• Work with NCS software vendors like ESG and AURA
  to adapt their software to import eOTD data
• Improve data quality

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Transformation through Automation

• Before
• use of disparate sources of non-digital design
  data
• reliance on potentially subjective human
  judgement
• operate as an additional process

• After
• use of digital design data in standard formats
• support for Codification decisions in computer
  software
• perform Codification at design time (cataloguing
  at source)

impact faster, better, cheaper
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International Standards

• ISO 22745 is a standard that that covers the
  tools for encoding data
• ISO 8000 is a standard for information quality in
  terms of encoding, completeness, origination and
  accuracy

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Smart STEP Codification

• The Smart STEP Codification (SSC) tool converts
  STEP files automatically into eOTD/NCS item
  descriptions
• Dramatic improvement in Data Quality
• Potential for Huge savings
• Work remains.

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Conceptual Architecture
Smart Codification tool
source design for item of production
characteristics for item of supply

• format options
• standards
• e.g. ISO 10303
• proprietary software
• e.g. CAD, ERP

• format options
• ACodP1 NADEX
• eOTD

specification for Codification characteristics

• format options
• FIIG in XML
• eOTD Identification Guide

ISO 10303 STEP Raw Data
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Data Quality
Problems Due to Poor Data Quality
Sources of Data Quality Problems

• Extra time to reconcile data
• Loss of credibility in a system
• Extra costs
• Customer dissatisfaction
• Delay in deploying a new
• system
• Lost revenue
• Compliance problems

• Data entry by employees
• Changes to root/source
• systems
• Data migration or conversion
• projects
• Mixed expectations by users
• External data
• System errors
• Data entry by customers

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Data Quality

• Data Quality is essential and must be done
• Functional owners have a key role Data
  experts lead the quality effort
• Need for quality permeates logistics data
• Built into each new system
• Participation at all levels
• COURAGE

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Codification Concepts Expand

• Across the supply chains
• Logistics Master Data
• material / vendor / customer
• Data life cycle management design through
  disposal
• Unique Identification
• Services

Customer
Production
Vendor
Facilities
Material
Services
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2015 A New Data World

• eOTD is fully integrated into government and
  industry websites and facilitates seamless data
  exchange and product searching

ABC Corp.
DOD MoD
Customer
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2015 A New Data World
Acquisition, design, manufacturing
Industry better market and sell
STEP
Standard productattributes
User better search and buy
eOTD
NATO Codification benefits and efficiency
Suppliers
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Data is the DNA

• Data is the DNA of materiel management
• Acquisition
• Financial management
• Hazardous material
• Freight and packaging
• Maintenance
• Sustainability
• Disposal
• Demilitarization

In-Transit
In-Theater
In-Storage
Development
Disposal
NSN
UID
RFID