All India Meet 3

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All India Meet 3
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Introduction Jump To

• Day 1
• Ice Breaking
• Chapter Presentations
• Official Handover
• Day 2
• Training by Ms. Richa Agrawal
• Our Values, Our Philosophy Volunteer Strategy
• Day 3
• Training by Mrs. Antoinette Lopez Mr. Srijith
  Nair
• Pankhudi Structure Session
• PR, Web and Design Cells
• Finance Cell Presentation
• Streamlining Goals
• Day 4
• Trip to Nandhi Hills!
• Closing Comments and Vote of Thanks

• The Pankhudi AIM is a moment of confluence,
  where volunteers from across India gather and
  bring together fun and enthusiasm, and share the
  best times, efforts, progresses and ideas for a
  better tomorrow. It is an instance, to rechristen
  Pankhudis developments in the various realms of
  activities and sketch out future plans, thus
  helping the less fortunate children to bring out
  the best in them. With the AIM 3 held at
  Bangalore, Pankudi celebrates and recollects,
  yet another years efforts and success, as we
  foray into the future.

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DAY 1

• Ice Breaking Session
• Day 1 of AIM started with the introduction of the
  members of various chapters to each other.
• Members were divided into groups according to
  their region of birth viz. North, South, East or
  West.
• Members of each group had to perform some
  humorous act in a given time.
• It was a good opportunity for the members of
  different chapters to gel with members of other
  zones too.
• The West zone presented first. They sang the song
  Aika Dajiba, while Amol danced.
• The North zone enacted an incident that happened
  in AIM 2 with the names of the persons changed,
  to inject humour.
• The South zone enacted a skit. Conceptualized by
  Sainagakishore, it brought Akbar and Birbal to
  present day and made them solve problems that
  exist today.
• The East zone presented a play in which Lalu
  Prasad Yadav attends a class in a Business
  Management institute. He is bombarded with
  questions from the media and students to which he
  gives preposterous answers.

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DAY 1 - Chapter Presentations

• Chapter Presentations
• Mumbai
• Rashi Vidyasagar, the finance representative of
  Mumbai presented their work that took place over
  the past one year.
• Achievements
• A permanent classroom for kids.
• Increase in the number of volunteers
• Problems
• Volunteer crunch at times.
• Dependency on foreign volunteers.
• Volunteer attrition.
• Delhi
• Naval Choudhary, the Chapter Representative and
  Reema Govil, the Finance Representative of
  Delhi, presented their work in unison.
• Achievements
• Streamlining activities over the period of time
• Increase in the number of volunteers compared to
  last year.

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DAY 1 - Chapter Presentations

• Problems
• No permanent classroom.
• Lack of support from the village authorities.
• Location of the slum, being on the outskirts, is
  a big setback.
• Bangalore
• Yatin Sethi presented the activities of the
  Bangalore chapter.
• Achievements
• Sustained activities.
• Started new activities.
• No monetary issues.
• Problems
• Activities limited to the weekends.

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DAY 1 - Chapter Presentations

• Hyderabad
• Tanvi Rao and Jyoti Singh, from the Hyderabad
  chapter presented their work.
• Achievements
• Expertise in health camps.
• Success in donation collection drives.
• Sustainability of all activities.
• Increase in the number of volunteers.
• No financial issues.
• Problems
• Lack of effective communication.
• Irregular schedule of volunteers.
• Pune
• Amol Nilekar, the outgoing Chapter Representative
  presented the work of the Pune chapter.
• Achievements
• Started new activities for HIV positive kids.
• Developed new and stronger bonds with other NGOs.
• Problems
• Volunteer crunch at times.

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DAY 1 - Official Handover

• Official Handover
• The New reps viz. Chapter, Finance, PR and
  Content for each chapter were officially crowned.
• Pune Chapter

New Rep Outgoing Rep
Chapter Representative Nivedita Ghonge Amol Nilekar
Finance Representative Shrikant Iyer Krunal Desai
Content Representative Rasika Randad, Swati Yedekar __
PR Representative Sainagakishore Srikantham, Unnat Gupta __

• Hyderabad Chapter

New Rep Outgoing Rep
Chapter Representative Sidhartha Pooboni Surya C. Adavi
Finance Representative Sunil Aagiru Kranthi Karumanchi
Content Representative Tanvi Rao, __
PR Representative Madhura Walvekar, Ramesh Kolluri __
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DAY 1 - Official Handover

• Delhi Chapter

New Rep Outgoing Rep
Chapter Representative Nitin Sharma Naval Chaudhary
Finance Representative Naval Chaudary Reema Govil
Content Representative Namita Dalmia __
PR Representative Reema Govil __
Mumbai and Bangalore teams are yet to hold
elections and elect the New Representatives.
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Day 2

• Training session by Ms. Richa Agrawal
• PankhudiLooking ahead was the theme of
  discussion.
• The discussion started with SWOT analysis.
• Every chapter was asked to list down their
  Strengths, Weaknesses, Opportunities and Threats
  for a SWOT analysis.
• She spoke about the problems Pankhudi is facing
  and might face in the future, and ways to
  overcome those.
• Advised Pankhudi to Stream-line its primary
  goals.
• Final outcome of her discussion, Better do one
  thing with perfection rather than doing hundred
  things without efficiency.
• She conducted a team-building exercise, as a part
  of which 5 teams were formed.
• Groups of size 5/6 were formed.
• Every group was given the following material
• A piece of chart paper
• Twelve drinking straws
• Adhesive tape
• Adhesive
• A pair of scissors
• A pen
• 6 cola cups
• Every group was asked to build a bridge, covering
  a distance of four floor feet with the above
  material.

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Day 2 - Training session by Ms. Richa Agrawal

• Rules of the exercise
• The bridge should be completed within 30 minutes.
• The bridge should look aesthetically pleasing.
• These bridges prepared by all the teams were
  analyzed.
• The bridge that caught the eye of the judges was
  prepared by the following team
• Surya Adavi
• Aditi Kulkarni
• Preetam Emani
• Jyoti Singh
• Sainagakishore Srikantham
• Senthu
• Richa later elaborated about the importance of
  working in a team.
• She spoke about how many Is make a WE.
• Moral People can achieve more in a Team.
• Richa was presented with the Pankhudi Memento
  and a souvenir mug.

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Day 2 - Our Values, Our Philosophy Volunteer
Strategy

• Our Values, Our Philosophy Volunteer Strategy
• All the members of the Parivaar together had a
  brainstorming session on the following topics
• Induction of new volunteers
• Activities to be undertaken
• Fund raising methodologies
• Curbing volunteering attrition
• Streamlining the

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Day 3

• Training by Mrs. Antoinette Lopez and Mr.
  Srijith Nair
• Mrs. Antoinette Lopez (Anna) and Mr. Srijith have
  been working in the social sector for more than a
  decade, and we were glad they accepted to conduct
  a session for our volunteers.
• The duo had given a presentation about Volunteer
  management and Fund raising issues.
• The session went on as a very informal and high
  spirited interaction, with the volunteers
  bombarding them with different queries.
• Many asked doubts related to the legal hassles in
  our activities.
• Mr. Nair presented a skeleton plan which helps in
  going about for any new activity that we take up.
• Both of the speakers were so generous that they
  extended their help for issues regarding any
  Administrative hassles.
• Both Srijith and Anna were presented the
  Pankhudi mementos , the Mugs and Pankhudi
  T-shirts.

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Day 3 - Pankhudi Structure Session

• Pankhudi Structure Session
• The session started with the Pankhudi theme song
  being played.
• Namita briefed the parivaar regarding the
  activities of AIM2.
• A briefing regarding the cells and the current
  Pankhudi structure was presented.
• Structure decided during AIM2
• Strategy Cell
• President
• Co-Convener
• Treasurer
• Chapter Reps
• Finance Reps
• Finance Cell
• Finance Head
• Finance Reps
• Treasurer
• Publicity Cell
• PR Cell
• Design Cell
• Web Cell

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Day 3 - Pankhudi Structure Session

• Srinath explained the responsibilities of the
  Chapter Representatives and Finance
  Representatives.
• Namita read out the All Cell Meet MOM and briefed
  everyone about the action plans chalked out
  during the meet.
• Plans about forming New Cells were discussed. It
  was suggested that a Content cell can help
  co-ordinate and link the Teaching material and
  other content within all the chapters.
• New ideas regarding the formation of Core Group
  were tabled. The functions of the Core group were
  also discussed.
• It was commonly agreed upon that Legal advice be
  sought in the formation of the trustee board.
• It was decided that a Core group with 7 members
  would be formed, each member with a term of 3
  years.
• The existing core group will decide on the new
  members.

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Day 3 - PR, Web and Design Cells

• PR, Web and Design Cells
• PR Cell Presentation
• Surya Adavi presented the various activities of
  the PR cell.
• They were grouped as
• Volunteer Management
• Newsletter Publication
• Donor Coordination
• Internship Programs
• Inter NGO relations
• External Visibility for Pankhudi
• The floor was made open for discussion and the
  suggestions and ideas were noted down for further
  scrutiny.
• Web Cell Presentation
• Preetam Emani presented the Web cell activities
• They were grouped as
• Website Management
• New Volunteer Induction Process
• Database Management

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Day 3 - PR, Web and Design Cells

• Some members had suggested that the dormant
  members be removed from the Groups, otherwise it
  would make the Database handling complex.
• More number of volunteers had come forward to
  work on the website, and had assured to get their
  tech-savvy friends to join this cause.
• Virtual volunteering concept was discussed,
  wherein people who are not able to contribute
  time for the Ground activities might lend their
  time to work online.
• Design Cell Presentation
• Madhukar presented the Design cell ideas
• The points were grouped as
• Website Design and Maintenance
• Design of Publicity material
• Innovative design concepts for Souvenirs and
  Mementos
• Emphasis on the renovation of the website design,
  and its outlook were highlighted.
• Suggestions for using plug-ins for the website
  were considered a good option, than working on
  complex code.
• Design of Pankhudi publicity material such as
  the Brochures, Posters and other print material
  would be handled by the Design team.

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Day 3 - Finance Cell Presentation

• Finance Cell Presentation
• Aditi Kulkarni briefed about the financial status
  of Pankhudi.
• The topics were grouped as
• Finance handling for Regular activities
• Fund Raising
• Effective Implementation of the Funds
• Short-term, Mid-term and Long-term goals for
  finance cell.
• It was reiterated that 70 of the Donation amount
  would be with the Chapter, while 30 of it would
  be transferred to the Central account.
• The Resolution Passed in the ACM1 was
  re-iterated, that Chapters can borrow money from
  other Chapter without any interest, and would
  need to pay back the amount in a stipulated time
  period.

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Day 3 - Streamlining Goals

• Streamlining Goals
• The Parivaar sat down to debate hard about the
  primary goal Pankhudi should work towards
  achieving.
• Many doubts / queries were raised regarding
  continuing the current activities happening in
  different chapters.
• Finally after much deliberation and thought, the
  team decided upon the following goal.
• Imparting primary education to slum children
  using innovative means.
• It was decided that all the teams are going to
  lay focus on Primary Education for kids in Slums.
• The teams carrying other activities other than
  primary education will slowly phase out and work
  towards the Primary aim of Imparting primary
  education.
• This primary education will be in tandem with the
  prescribed syllabus.

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Day 4

• Trip to Nandhi Hills!
• The whole of Pankhudi Parivaar went for an
  excursion to Nandi Hills, situated 60 km away
  from Bangalore.
• We started at 3.00 AM in a bus, making the
  maximum noise the Bangalore city would have ever
  witnessed at 03 00 hrs in the morning, and
  reached the place by 5.15 AM.
• We witnessed an amazing sunrise from atop the
  hills and were amazed by the beauty and power of
  the Sun.
• All the volunteers were so excited and amazed
  with the splendor of the nature around them, that
  the Camera lens didnt find a single second to
  flex themselves.
• After the 3 days brain storming sessions, this
  trip was the closing note of the All India Meet 3.

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Day 4 - Closing Comments and Vote of thanks

• Closing Comments and Vote of thanks
• The Bangalore had team presented everyone with a
  memento (a coffee mug).
• Yatin Sethi, from the host team expressed his
  gratitude to all the participants of the AIM3,
  with a tinge of his regular masti.
• Mohana Murali, the Outgoing Chapter
  Representative of the Host team, thanked everyone
  for coming down to Bangalore and making AIM a big
  success.
• Shahzad Wakeel, Our Beloved President, expressed
  his gratitude to everyone and addressed with a
  few words of encouragement to continue the good
  work.

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Our hearty thanks to

• Bangalore Chapter
• Vivek Rajashekar
• Manu Gupta
• Mohan Murali
• Pallavi K
• Magesh S
• Madhukar
• Sowmya H
• Sethuraman
• Ramkumar Koppu
• Chennai
• Divya Sethu
• Delhi Chapter
• Nitin Sharma
• Reema Govil
• Naval Chaudhary
• Namita

Hyderabad Chapter Surya Adavi Aparna Kappagantu
Jyoti Singh Ramesh K Sunil Kumar Preetam
Emani Madhura Walvekar Tanvi J Nishant Agarwal
Karthik D Mumbai Chapter Dilkash Wakeel
Bhupali Gursale Rashi Vidyasagar  
Pune Chapter Amol Nilekar Sainagakishore
Srikantham Krunal Desai Srikanth Iyer Veni
Singh Central Shahzad Wakeel Aditi Kulkarni  
Srinath
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Thanx