Registered Automotive Workshop Scheme

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Registered AutomotiveWorkshop Scheme
RAWS
A guide to the electronic e-form system
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Introduction

• The RAWS Computer System is an electronic on-line
  form (e-form) and payment system for the plating
  of used low volume imports.
• User name, Password Informed Filler Key.
• E-Form Lists, Templates V2.0 and Informed Filler
  V3.0.5

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Agenda

• Workshop Application (WAP).
• Import and Plate Application (IP).
• Vehicle Inspection Certificate (VIC).
• What is it?
• How to guide.
• Additional information.
• Tracking forms on-line.
• Things to consider.

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Workshop Application

• The WAP

• What is it?
• How to guide.
• Additional information.
• Tracking forms on-line.
• Things to consider

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WAP-What is it?

• E-Form which lists specific information about the
  Company.
• A fee of 4,000 for 2 years applies to this
  application.
• Note If any details change (for example change
  of directors) the RAW submits a new WAP to
  advise of the changes.

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WAP-How to

• Logon to www.dotars.gov.au/raws
• Click on Participant log on left hand side of
  screen.
• Click on E-Forms
• Click on workshop application
• Complete Form
• Click submit button

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WAP-Additional information required

• The company is Pty Ltd Company with an ABN which
  is ACN Based.
• Australian Federal Police checks.
• DOTARS Fit and Proper Person Questionnaire.
• ISO Stage one audit.
• VIC signatory qualifications.

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WAPtracking the form on-line

• FEE PENDING
• VALIDATE
• DISCUSSION ITEM PENDING
• The RAWS status REGISTERED to RAW APPLICANT

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W.A.P-Things to consider

• Workshop application downloaded directly from the
  website
• ASIC Details need to match WAP.
• The spelling of names on the WAP. For example if
  Michael is shortened to Mike, the system will
  reject the form as it is not exactly the same
  name as on the workshop application.
• File name lengths (Not the Doc Reference Number).
  ie Workshop Application submitted 01_03_2004
  version_1.0

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Import and Plate Application

• The IAP

• What is it?
• How to guide.
• Additional information.
• Tracking forms on-line.
• Things to consider

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IAPWhat is it?

• The import and plate e-form has a dual role.
• It serves as an e-form to apply for an Import
  Approval to bring in a vehicle from overseas.
• It serves as an e-form to plate a transitional or
  sample vehicle.

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IAPHow to

• Find the import plate application in your
  template folder on your computer (usually C
  Drive).
• Complete the form In capital letters.
• Click the submit button on the bottom of the
  page.

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IAP-Additional Information

• The import only is for sample vehicles only.
  Subsequent import vehicles need to be Import and
  plate
• Transitional vehicles do not require a RAWS
  Import Approval as they already have one from
  the Low Volume Scheme.

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IAPtracking the form on-line

• Fee Pending
• Validate
• IVAS Pending
• VIC Pending

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IAP-Things to consider

• Vehicle details must match the S.E.Vs Ruling
  exactly i.e. variant details.
• The VIN decodes to the correct month/year.
• Match sure the VIN contains no slashes or dashes
  i.e. submit VIN ECR3312345. VIN Should not read
  ECR33-12345.
• The 6U9000 prefix should only be used on plate
  applications.

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Vehicle Inspection Certificate

• The VIC

• What is it?
• How to guide.
• Additional information.
• Tracking forms on-line.
• Things to consider

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VIC - What is it?

• This e-form provides a record of the vehicle.
• A VIC form needs be completed for every single
  vehicle by the V.I.C Signatory.

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VIC-How to

• V.I.C form is located in your templates folder on
  your computer (usually on your C Drive)
• Complete the form. The VIC signatory
  electronically signs the form.
• Click the submit button on the form.
• No fee is required to be paid for VIC Forms.

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VIC-Additional Information

• Australian Design Rules (ADR)
• Motor Vehicle Standards ACT (1989)
• Motor Vehicle Standards Regulations (1989).
• Motor Vehicle Standards (Approval to Plate Used
  Import Plates) Determination 2002 (No 2)

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VIC-Tracking the form on-line

• Validate
• Discussion Items Pending
• Vehicle pending Inspection Schedule
• Vehicle Inspection pending

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VIC-Tracking the form on-line..Contd

• Plate application pending
• Plate approval pending
• Plated

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V.I.C-Things to consider

• Remove all distractions and interruptionsif
  possible.
• Import Approval.
• SEVs ruling on the Departments website.
• Information is correct on the VIC.
• Original sample vehicle VIC.

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V.I.C-Things to consider.Contd

• The schedule number.
• Seating options.
• Use the drop down boxes on the VIC.
• Capital Letters to be used on the VIC form

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V.I.C-Things to consider.Contd

• Equipment affecting ADR compliance.
• If possible list ADRs in numerical order.
• Do not rely on previously submitted VICs as a
  templates.
• Evidence pages (page 4 onwards). If you have an
  ADR number in the column then it is a must that
  the Sample Evidence Document reference number,
  Evidence Type, New evidence columns are
  completed. Failure to do so will allow submission
  of the form however the form will stall when it
  arrives on DOTARs web server. I.e the form will
  not show validate it will be missing in limbo.

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V.I.C-Things to consider.Contd

• Leaving the cells beneath an ADR on the evidence
  pages blank.
• Ensure that the VIC Signatory name matches the
  WAP.
• Keep the saved file name to 11 characters (no
  dashes or slashes) .

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V.I.C-Things to consider.Contd

• Document reference numbers exactly.
• Double check your VIC against your tick sheet and
  the vehicle.
• Common DIS
• Sample Evidence Document Ref 12345 has been used
  before on VIC with Document Reference VIC3 with
  different ADR No or Evidence Type.

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V.I.C-Things to consider.Contd

• Specific Evidence Doc Ref 12345 has been used
  before on VIC with Document Reference VIC123
• AIP with schedule no 3. The vehicle is not found
  on the participant schedule

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On-Line Payment System

• Click on the Application Vehicle Status icon
• Click on the fee pending folder
• Select the form
• Click make a payment
• Follow the prompts

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Summary

• Workshop Application
• Import and Plate Application
• Vehicle Inspection Certificate
• On line payment system

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Where to Get More information?

• RAWS Guide New version to be released shortly
• RAWS Hot Info
• MVS ACT (1989)
• MVS Regulation (1989)
• www.dotars.gov.au/raws
• www.rvcs.gov.au/sevs

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QUESTIONS?