Protecting Exchange

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Protecting Exchange

• Boston Webinar, May 23, 2006
• Lee Benjamin, ExchangeGuy Consulting

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Historical Perspective (1)

• Exchange 10th Anniversary
• Significant Progress
• Client Access
• Outlook Evolution, Web, Mobile
• VPNs and RPC over HTTPs
• Security
• Anti-Virus, Anti-Spam, and Spyware, Oh-My!
• Email As Primary Threat Vector
• Patch Management
• Firewalls and Appliances, ISA for Exchange
• SenderID

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Historical Perspective (2)

• Managing Exchange
• Easy or Hard, Need to Be Proactive
• Hosting for Security, Infrastructure, Archiving
• Outsource the Crown Jewels?
• Backup and Recovery
• Recovery Forests Snapshots, Archiving,
  Compliance,Intellectual Property, Legal
  Discovery
• SANs, NAS, and iSCSI over Gig Ethernet, SATA for
  Nearline Storage

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Exchange 2003

• Greatest 2003 Adoption is Now!
• Service Packs and Acquisitions Show Demand
• Intelligent Message Filter
• Database Corruption Handling
• Larger Databases
• Virtual Snapshot Service
• Sybari for Anti-Virus
• Frontbridge Hosted Services

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Why Recover Exchange

• Deleted Messages
• Deleted Mailbox
• Disk/Controller Failure
• Store Corruption
• Dead Server
• Water Damage
• Catastrophe

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Email Retention Grid
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Exchange Data Protection

• Backup, Restore, Disaster Recovery
• Restore To Any Point In Time
• Move Old Data To Cheaper Storage
• Capture Institutional Knowledge
• Search and Retrieval
• Compliance, Regulations
• Legal Discovery Costs

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Exchange Recovery

• Exchange Good At
• Designed for Disaster Recovery
• The Whole Store (Why)
• Not Individual Mailboxes
• Single Instance Database
• Need A Recovery Forest (ouch!)
• ExMerge (cmd line, now GUI)

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Backup Questions

• What to Backup for Exchange
• Information Stores, Full Nightly
• File System (for Full Restore)
• System State (Registry, IIS Metabase, etc.)
• Active Directory (usually replicated, DR?)
• Dont Care How Long Backup Takes
• How Long To Restore!!
• Did my Backup Work?
• You MUST Do Restore Testing
• Brick Backup
• How Much Tape
• M-Drive, Bad Idea
• And Dont Forget Full Backup (Doh)
• MAPI Not A Backup API
• (2000 Admins, Do NOT backup the M-Drive)

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Filling In The Gaps

• Native Capabilities
• Auto-Archive in Outlook
• Warning Messages in Exchange
• Journaling/Envelope Journaling
• 3rd Party Backup Products
• PST Management Tools
• Dont Manage Them, Get Rid Of Them
• Existing Archive Solutions
• Use Journaling
• Heavy Stress On Exchange Server
• Or Add Separate Exchange Server

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Microsoft Directions

• Microsoft Data Protection Server
• Encourage Disk to Disk Backups
• Not An Archive Solution
• Database Technology Stays The Same
• WinFS on Desktop Vista (Eventually)
• SQL Store (E13 or higher)
• So EDB, OST, and PST for now
• 2007 Office and Exchange and Vista, Oh My!
• Great, but Office UI is Different
• Log Shipping in Exchange 2007
• Moving The Logs is Easy
• Parsing The Transaction Logs Is Hard
• How and When To Deploy

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Exchange Data Protection Wish List

• Compliance, Discovery, Self-Service
• Archive Access via Outlook and OWA
• Remote Access from Outlook, OWA, PDA, and Phones

• Archive and Search Integrated
• PST Mgmt via Policy
• No Impact to Exchange Operations
• Flexible Disaster Recovery Support
• Alternate Location Recovery

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• LeeB_at_ExchangeGuy.com
• www.ExchangeGuy.com
• www.ExchangeServerBoston.com