Societies Federation

1

• Societies Federation
• May 09

Caz Brooker, Vice-President (Student Activities)
2
Agenda

• Welcome and Quoracy Check
• Report from Vice-President (Student Activities)
• Reports from Societies Federation Committee
• Finance, Union Council and New Societies
• New Budget Application System
• Motions
• Societies Federation Constitution, Societies
  Federation Committee Constitutions and Society
  Constitutions
• Societies Federation Committee elections
• Poster Guidelines for Societies
• Key Information
• Any other Business
• Close of Meeting

3
Report by Vice-President (Student Activities)

• Implementing Governance Review
• Planning Presidents Day
• Restructuring the Society Handbook
• Student Activities Awards
• Terence Higgins Trust Aids Charity Concert
• Trustee Responsibilities

4
Finance Report

• Development Fund
• Space 500
• Tinkering 179.33
• Film Society 350
• Capoeira 500

• Start up Fund
• Classics and Archaeology 50

Total Development Fund Spent

3,266.78 Currently there are the following
liabilities Musical Theatre
1700 Photography Modelling
690 Total Liabilities
2390 Until these
are finalised the Development Fund is closed.
5
Union Council Report Jean CarlosLopez
6
New Societies Report

• Arab Society
• Economics Society
• Indian Society
• Kent Exotics Society
• Free Education
• Bahai Society

7
New Budget Application Process

• Output from Governance review
• Societies will now apply for budgets for term 1
  and then for term 2 3
• Summary sheet details process to be used
• Electronic forms to be sent out to committees
• Full training and guidance on 4th June

8
Motion One

• Motion to update the Societies Federation,
  Societies Federation Committee, and the Standard
  Societies Constitutions
• Societies Federation Notes
• That the Societies Federation, Societies
  Federation Committee, and every ratified Society
  has a full constitution
• That all constitutions need constant reviewing
  for best practise
• That the Societies Governance Review has caused a
  number of changes to come into effect
• Societies Federation Believes
• That the aforementioned constitutions need
  updating to bring them inline with the Kent Union
  Core Constitution and Rules, the Governance
  Review recommendations, and current best
  practise.
• Societies Federation Resolves
• To accept Appendix One (1) as the new Societies
  Federation constitution effective immediately
• To accept Appendix Two (2) as the new Societies
  Federation Committee constitution effective
  immediately
• To accept Appendix Three (3) as the new Standard
  Society constitution effective immediately
• To mandate the Societies Federation Committee to
  review all three (3) constitutions within
  eighteen (18) months.
• Proposed by Helen Ellis (Societies Federation
  Committee)
• Seconded by Danielle Tucker (Societies
  Federation Committee)

9
Societies Federation Committee Elections

• There are ten positions available.
• This election will use the STV (single
  transferable vote) system
• The system allows you to use numerical rating to
  express your preference for a candidate (i.e. put
  a number 1 next to you first choice candidate, 2
  next to your 2nd and so on for as many or few
  candidates as you wish)

10
Society regulations for Posters
Below are the regulations for Societies in
regards to posters around campus and in the local
community

• All posters must have the Kent Union logo on
  them.
• All society posters must abide by Kent Unions
  Equal Opportunities Policy
• 10.0 Union Communication
• 10.1 Union Communications should aim to reflect
  the diversity of the Unions Membership and
  should ensure that they promote a welcoming and
  inclusive Union environment.
• 10.2 All communications, particularly promotional
  material, should avoid discriminatory
  stereotyping. All posters must have the Kent
  Union logo on them
• All posters, whether produced by the Society or
  by a third party, are subject to Kent Unions
  Policies and Procedures.
• All posters must be placed in official notice
  boards and not attached to trees, buildings or
  signposts.
• Any posters produced that contravene these
  regulations will not be paid for by Kent Union
  Society funds or membership fees.

11
Re-fresh De-stress

• Head massage and reflexology (See Hester)
• Fruit Smoothies from Rutherford (starting next
  week)
• 5-aside football tournament (Email
  union-sports_at_kent.ac.uk to enter a team)
• Craft sessions (See Hester)
• Opportunities to volunteer in the campus gardens
  (See Tom Page)
• A gazebo with free to use games and sports
  equipment out side the library
• Healthy Walks
• Tai Chi
• Pilates
• Yoga
• A De-stress gym programme
• See www.kent.ac.uk/sports or www.kentunion.co.uk
  for more info!

12
Handovers

• Happy to meet with any club to discuss
  development plans for next year
• Societies Handbook is being prepared for next
  years committees
• New committee training is taking place on
  Thursday 4th June full details out next week

13
Kent Student Certificate in Volunteering

• Dont forget its not too late to register for
  KSCV make your CV stand out from the crowd
• Visit www.kentunionvolunteering.co.uk
• Complete the hours log and review (and
  presentation if you are going for the GOLD award)
• Volunteer Awards 2nd June, Darwin Conference
  Suite

14
Finances

• Any remaining expenditure for this year needs to
  be approved by the Director of Finance
• Budgets for 2009-10 are still being finalised
• Any credit in suspense accounts will be rolled
  over to the next academic year

15
Student Activities Awards

• Best New Society
• Best Trip/Event
• Best Society
• Outstanding Contribution to a Society
• If you wish to nominate either yourself or
  another society/ individual please pick up a
  nomination form.
• These will be available from the Student
  Activities Centre and Mandela Reception
• All Nominations must be in by Friday 5th June

16
Key Dates for your Diary

• 23rd May - Terrence Higgins Trust Aids Charity
  Concert
• 30th May - KeyneStock
• 2nd June Volunteer Awards
• 4th June New committee training (Presidents
  Day)
• 6th June Summer Ball
• 13th June Arts Fest
• 16th June Student Activities Awards

17
Your new Vice-President (Student Activities)

• With an overwhelming 1230 votes..

18

• Any other Business
• Cricket tickets are on sale from Mandela
  Reception for various matches at the Kent County
  ground at reduced prices including 20/20 games!
• Date of Next Meeting next year!