SBO Update

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SBO Update
Jeffery Yokel Director, Strategic Business
Office Accounting Services Navy FM
Conference February 1, 2005
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Agenda

• SBO status
• DCAS
• DDRS
• FCP
• IGTS
• DTS
• Civilian Pay
• Training
• Roadmap to WOW ePortal Project
• Blue Book
• Other Initiatives

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SBO Status

• Chartered with developing standard accounting
  requirements
• Virtual organization
• 12 Positions filled - all Central site locations
  represented
• Joint Requirements Board (JRB) - 8 meetings to
  date
• Posted on ePortal under SBO ABL JRB Project
• Biggest challenge Balancing conflicting
  priorities
• PMO capabilities
• Network capabilities - people and systems
• OUSD(C) BMMP requirements
• ABL vs network standards
• Communication

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DCAS - Susan Sell

• Project Initiative
• DCAS is the single cash accountability system
• Reduce operating costs - consolidate and
  modernize systems
• Strengthen internal controls to support Funds
  Balance with Treasury
• Improve quality, consistency and timeliness of
  cash reporting
• Current Status
• Phase 1 - Cross Disbursing Module implemented
  1999
• Phase 2 - Treasury Reporting CL/KC (April 03)
• Phase 3A - Canceled (Reconciliation)
• Phase 3B - Elimination of FRS in FY05 - Workshop
  on 2/2
• Phase 4 - Treasury Reporting Requirements IN/CO -
  1st Qtr FY05
• Phase 5 - Treasury Reporting Requirements for DE
  started Oct 04

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DCAS - Susan Sell

• Issues
• Phase 3B - Hurricane Ivan impacted the schedule
• Phase 4 - finalizing requirements implementation
  schedule to be developed
• Phase 5 - lock in approach and begin requirements
  development
• Standard rules for Service ERPs
• Prognosis
• Phase 3B - Good, some concern with development
  staying on trackworkshop on Feb 2
• Phase 4 - Fair, requirements need to be finalized
• Phase 5 - Unknown, just started

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DDRS- Budgetary - Ron Murlin/Holly Burch

• Project Initiative
• DDRS-B is the single departmental budgetary/funds
  execution reporting system
• Reduce operating costs - consolidate and
  modernize systems
• Strengthen internal controls - to support
  statement preparation
• Improve quality, consistency and timeliness of
  reports
• Current Status
• DFAS-CL WCF (partial)
• DFAS-KC WCF
• DFAS-DE General Funds
• Goal is to complete ALL implementations by mid-06

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DDRS-Budgetary (WCF) - Holly Burch

• WCF Working Integrated Process Team (WIPT)
• Background
• Established April 2004
• Members include Subject Matter Experts from all
  DFAS Centers, DFAS-Arlington, DDRS PMO, and ABL
  SBO
• OUSD(C) Representative works directly with the
  WIPT
• Scope Departmental Reporting
• Purpose Develop standardized system
  requirements in support of the implementation of
  DDRS-Budgetary
• Key Objectives
• Standardize AR(M)1307 report maps
• Standardize Report Reconciliations
• Develop Standardized Footnote Requirements

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DDRS-Budgetary (WCF) - Holly Burch

• Status of WCF WIPT Initiatives
• Developed Standardized Report Maps for the
  AR(M)1307 and AR(M) 725 Reports
• Requirement Documents 1-3 completed
• AR(M)1307 report map changes completed in DDRS-B
  Training Region
• Centers are currently validating crosswalks and
  new report maps
• Coordinating changes for AR(M)1307 with OUSD(C)
• AR(M)725 changes implemented for Sep 04 reporting
• Updated report reconciliations to coincide with
  report map changes and added additional report
  reconciliations
• Requirements Document 3 completed/forwarded to
  DDRS PMO
• Developed standardized footnote requirements
• Requirements Document 4 completed/forwarded to
  DDRS PMO

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DDRS-Budgetary (WCF) - Holly Burch

• Requirement Documents 1-4 Implementation Schedule
• Task Responsible Party ECD
• Review Current Crosswalk(s) Centers
  Completed
• Add budgetary attributes to USSGLs DDRS PMO
  Completed
• Complete Report Map Changes DDRS PMO Completed
• Change Crosswalks Centers Feb 18
• Verify report line and map changes Centers
  Feb 18
• Complete reconciliation changes DDRS PMO TBD
• Verify reconciliation changes Centers TBD
• Program Footnote Functionality DDRS PMO TBD
• Test Footnote Functionality Centers TBD
• Move changes to Production Region DDRS PMO
  TBD
• Note Goal is to have all new report maps,
  reconciliations and footnotes in place for April
  2005 reporting

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DDRS Budgetary (GF) - Ron Murlin

• GF WIPT
• Scope Departmental Reporting
• Purpose Develop Requirements Validate
  Implementation
• Key Objectives
• Standardize Accounting Report DD1002
• Develop DCAS Interface and Undistributed
  Disb/Collections Requirements
• Develop PBAS Interface and Undistributed
  Authority Requirements
• Define Departmental Reporting Scope

No Impediments Identified to Preclude a Deployment
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DDRS Budgetary (GF) - Ron Murlin

• Status of WIPT Initiatives
• Standardization of 1002 for TI-17, 21, 57, and
  97
• Developed requirements for RDTE and OM
• Received Reporting requirements for MILPERS
• Start Report Mapping January 25th
• Report Reconciliations and Footnote Review are
  next on Agenda
• DCAS and PBAS Interface Requirements
• Reviewing Draft SCR Requirements Document
• Developing Requirements for Calculating
  Undistributed Amounts
• Reporting Requirements
• Defined Departmental Reporting Scope FMS Form
  2108, SF133, Schedule of Transfers and
  Reappropriations, Supplemental Reimbursable
  Report, and Accounting Report DD1002
• Command Level Reporting Capabilities are not
  defined as part of the Departmental Reporting
  Requirements

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DDRS Budgetary (WCF GF)

• Issues
• Defense Agencies
• Use of DCD
• DDRS is the Official Reporting System
• DCD/DCW Provides Business and MIS Information
• Need Concept of Operations to insure consistency
• ERP Interface Requirements
• Fully Populated Balanced USSGL
• Standard Interface Format
• Accelerated Implementation Schedule
• Additional Funds
• PMO Resources
• Operational Resources
• DDRS Implementation Team
• DFAS Centers Memorandum Of Agreement

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Forward Compatible Pay (FCP) - Donna Wolfe

• Project Initiative
• FCP will modernize, integrate, and standardize
  MILPAY
• FCP is the bridge between DJMS and the Defense
  Integrated Military Human Resource System
  (DIMHRS), scheduled for 2008
• The DOD objective is an integrated personnel and
  pay system
• Solves some of the process issues with
  undistributed, accruals, debt management, A/R and
  other liabilities
• Current Status
• Revised implementation schedule and limited
  deployment for Army in March 2005
• Working with Center reps to develop/document
  system requirements and concept of operations for
  accounting
• Continuing to focus on standardizing and
  streamlining processes

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FCP - Donna Wolfe

• (Revised) Implementation Schedule
• March 2005 - Limited deployment for 3 Army
  Reserve and Guard units in a live operational
  test evaluation (OTE) environment.
• May 2005 - Limited deployment for 1 Army Active
  unit in live OTE environment.
• July 2005 - Full deployment for Army Active,
  Reserve Guard
• November 2005 - Air Force Active, Reserve Guard
• March 2006 - Navy Active and Reserve
• Issues
• Finalize system requirements with FCP PMO
• Document/standardize accounting procedures -
  CONOPS
• Test Army interfaces with the new implementation
  strategy

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FCP - Donna Wolfe

• Prognosis Good
• Limited deployment allows additional time for PMO
  and Centers to verify that data is accurate
• Training Web-based and classroom training will
  be provided to DFAS-IN and Army in March, other
  users before deployment
• FCP implementation will automate/streamline
  processes and may reduce staffing in some
  networks
• Opportunity to improve processes such as A/R and
  other liabilities
• Single disbursing system will improve pay, tax
  reporting and reduce reliance on suspense
  accounts
• Fully automated cross disbursing process

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IGTS - Tom Powers

• Project Initiative
• Develop capability to capture source data to
  support auditable elimination entries on the
  financial statements
• Develop a reconciliation capability to identify
  data discrepancies and allow timely resolution
• Developing a government-wide solution proposal
• Issues
• Significant material values on statements
• Date driven project may result in not capturing
  all transactions
• OMB IGTE initiative has slipped/being redeveloped
• DoD-wide/Systemic issues with A/R, A/P, revenue
  and expense
• Lack of standardization in processes, LOAs,
  document numbers
• Investment decisions in legacy systems

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IGTS - Tom Powers

• Prognosis Fair
• Contractor support (EMI and KPMG) on board
  9/28/04
• On-site teams gathering as is info, looking for
  recommendations and solutions - Completed
• Requirements documentation received and are out
  for comment
• Functional Requirements Document
• Concept of Operations
• Business Process Change Document
• Interface Control Document
• BMMP Concept Design Review - Jan 6
• R-WIPT Meeting - Jan 27-28
• Business rules for BEA and the ERPs

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DTS - David Arvin/Mark Scheidler

• Project Initiative - Madison Release
• Singe Disbursing Office- DFAS Denver
• Fully automated cross disbursing
• Fully automated Debt Management - being developed
  in 3 phases
• Positive acknowledgement process
• Multiple accounting stations
• Current Status
• Madison Release A (1.0) Failed Limited User
  Testing (LUT) (12/04)
• Madison Release A (1.0) LUT Re-Look to begin
  (late 01/05)
• Madison Release A (2.1) Rolled Back into Madison
  Release A (2.0)
• Systems Engineering Integration Test (SEIT)
  Meeting for Release 2.0 Tentatively Scheduled for
  02/05
• Madison Release A (2.0) Point-to-Point Testing to
  begin 02/05
• Draft CONOPS for Disbursing/Accounting In
  Coordination (target Feb 05 Release - before
  Release 1.0)
• Current Estimates for Releases
• Madison Release A (1.0) - Mar 05
• Madison Release A (2.0) - Nov 05
• Madison Release A (2.1) - being relooked

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DTS - David Arvin/Mark Scheidler

• Issues
• DTS PMO wants to test both releases (1.0 and 2.0)
  at same time
• Accounting and support systems cannot support
  testing two software versions in one environment
• New systems interfacing in 2.0 (DIFMS, DWAS,
  Cabrillo)
• Fully automated debt mgmt delayed - creates
  manual workarounds for 6-9 months
• Prognosis Good
• Cross-Disbursement process works
• Important proof of concept for future
  applications
• Resolves many of the UMD issues with travel
• Provides process fixes for debt management and A/R

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Civilian Pay - David Arvin

• Project Initiative
• DCPS Accounting Disbursing Working Group
• Develop requirements for DCPS based on
  accounting/disbursing input
• Current Status
• Latest Working Group in Dec 04
• Identified need for new requirements
• Account Receivable Interface
• Updated Cross-Disbursement Process (Follow FCP
  Model)
• Payroll Deductions on Gross Pay Files
• Updated DTS Payroll Deduction Process
• Issues
• DTS requirements locked for Madison - changes in
  future
• Prognosis Good
• Process fixes with debt mgmt and A/R
• Working blank/missing/erroneous LOA issues

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Training - Donna Wolfe

• Project Initiative
• Provide a single point of contact for ABL
  training programs
• Develop training to effectively meet the needs of
  management and employees
• Gain efficiencies by identifying/conducting
  training most critical to ABL
• Current Status
• Intro/Intermediate Accounting
• Center reps participated in kick off meeting
  Dec 04
• Courses to be delivered in FY05
• Corporate approach - 3-4 days core, 1 day
  site/Service specific
• Internal to DFAS, extra slots may be offered to
  Services
• Issues None
• Prognosis Good

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Roadmap to WOW ePortal Project - Ralph/Donna

• Vision The e-Portal is the agencys integrated
  environment for accessing information, conducting
  business, and managing operations.
• Project Tiger Team to envision and develop new
  services to WOW our internal and external
  customers.
• Current Status
• Brainstormed, evaluated, and ranked proposals
• Working to finalize requirements
• Quick Hits to be deployed January/February
• Results to be presented to DFAS Director
• Issues
• Marketing services to employees/managers/customers
  
• Prognosis Good - Demo on Feb 2

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Blue Book - Donna Wolfe

• Project Provide ABL point of contact to
  maintain/update DFAS 7900.4G, Guide to Federal
  Requirements for Financial Management Systems.
• Current Status
• Worked with DFAS-AR to move function to
  Cleveland.
• Attended VTC November 16 with Joint Financial
  Management Systems Planning Group (JFMSPG).
  Comprised of IG auditors involved with IT audits,
  Service audit agencies (Navy, Army, Air Force),
  GAO, OSD, and DFAS-AR.
• Posted version 4.1.3 to e-portal.
• Established new ccl-bluebook mailbox.
• Issues None
• Prognosis Good

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Other Initiatives

• USSGL - draft version in coordination
• SFIS - in draft
• Fund Control with SPS using the CIN
• Military Equipment - CAMS feed from contract
  payment systems using DCD
• ERP standard requirements
• A/R, A/P, In-transit, Accelerated Reporting
  process teams
• Contract Close-out NDAA 2005, PL 108-375, Section
  861

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DFAS Your Financial Partner _at_ Work