Societies Training 200506

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Societies Training2005/06

• Health, Safety Welfare training

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Agenda

• Agenda
• Legal responsibilities
• Policies Procedures
• Risk Assessment
• Transport
• Emergency Operations Procedure

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Why the need for health safety training?

• to protect you
• you / society officials
• society members
• Union / University
• public
• from personal injury and legal proceedings

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How does it affect you?

• Each of us owes a duty of care to our
  neighbours not to cause them injury by our
  negligent acts or omissions
• In order to satisfy that duty of care you must
  behave as a reasonable person would, but taking
  in to account your
• specific skills
• knowledge
• experience

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Policy Procedure

• 1. Policy
• It is the policy of Sheffield Hallam University
  that all activities shall be managed effectively
  to ensure that the associated health and safety
  risks are acceptable and are no greater than
  what would be expected for the specific activity
  being carried out

• Sheffield Hallam UniversityHealth Safety
  ManualSection 6 Part 6.5

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Policy Procedure

• 2.2 Management of activities
• All activities shall be managed by nominated /
  appointed individuals. This nomination /
  appointment must be clear and unambiguous and
  the person(s) shall be made aware of their
  health and safety responsibilities

• Nominated / appointed officials
• Society officers (committees)
• Trip leaders

• Sheffield Hallam UniversityHealth Safety
  ManualSection 6 Part 6.5

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Policy Procedure

• 2.3 Risk Assessment
• All activities shall be risk assessed by the
  nominated / appointed person managing the
  activity and the appropriate control measures
  implemented before the activity takes place.
  Risk assessments shall always consider the
  possible need for first aid and arrangements
  shall be made to ensure that first aid provision
  is appropriate to the risks

• Sheffield Hallam UniversityHealth Safety
  ManualSection 6 Part 6.5

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5 Steps to Risk Assessment

• Step 1 - Look for the Hazards
• Only those hazards which you could reasonably
  expect to result in significant harm.
• Typical Examples
• - contact with objects
• - water related hazards
• - manual handling hazards
• - slipping/tripping/falling hazards.

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5 Steps to Risk Assessment

• Step 2 - Identify who may be harmed
• Identify the groups of people who may be affected
• Typical Examples
• those directly involved
• officials
• spectators
• general public
• N.B Pay particular attention to groups who may be
  more vulnerable
• e.g. disabled persons, inexperienced
  participants, foreign students

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5 Steps to Risk Assessment

• Step 3 - Evaluate the risks
• Do the precautions
• meet legal requirements
• comply with recognised standards (NGB)
• represent good practice
• reduce the risks as far as is reasonably
  practicable

• Have you provided
• adequate information, instruction and training?
• adequate systems or procedures?
• Where the risks are not adequately controlled,
  identify additional precautions required.

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5 Steps to Risk Assessment

• Step 4 - Record your findings
• Record identified hazards, existing precautions
  and required additional precautions

• Step 5 - Review and revision
• Set a date for review of each assessment based on
  the level of risk
• During the review check that the precautions
  still adequately control the risk. If not,
  identity necessary changes or additional
  precautions
• Also review assessments when significant changes
  have taken place

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Risk Assessment Key Factors

• There are five key factors to consider
• The People (e.g. informed? age, experience,
  physical ability, language)
• The Activity (e.g. advanced, technical,
  physical, complex, timing)
• The Equipment (e.g. training, age condition,
  suitability, electrical, manual handling)
• The Location (e.g. lighting, size, suitability,
  travel, proximity of assistance first aid,
  accommodation)
• The Environment (e.g. weather)

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Quantitative Ranking of Risk

• Risk Rating Hazard Consequence (Severity) x
  Likelihood

• Hazard Consequence Ratings
• Minor injury or illness
• First aid injury or illness
• 3 day injury or illness
• Major injury or illness
• Fatality, disabling injury

• Likelihood Ratings
• Very unlikely
• Unlikely
• Likely
• Very likely
• Almost certain

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Quantitative Ranking of Risk

• Rating Action
• 1-5 Slight No action required.
• 6-9 Minor No further preventive action
  required Improvements that impose minimal
  cost should be considered.
• 10/12 Moderate Efforts should be made to
  reduce risk. Costs limited.
• 15-20 Substantial Activity not to be started
  until risk has been reduced. Considerable
  resources may be required.
• 25 Intolerable Activity must not be started
  until the risk has been significantly reduced

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Generic v Specific Assessments

• Generic assessments
• apply to common activities which are carried out
  repeatedly
• Specific assessments
• relate to particular activities that are a one
  off or cannot be adequately covered by a generic
  assessment.

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Risk Assessment Example

• A risk assessment form

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Practical assessment of risk

• In groups of approx. 5 assess the risks involved
  in 'Pick up Sticks'
• Feedback in to main group
• Now watch a 'super sized' version of 'Pick up
  Sticks'
• Re assess the risks involved and complete a new
  risk assessment
• Feed back in to main group

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Practical assessment of risk

• Five players
• 1 standing on chair
• 2 blindfolded
• 3 has got hands tied behind their backs
• 4 can not speak through the game
• 5 can only pick up blue, red or multi coloured
  sticks
• Stick values
• White1
• Yellow 2
• Red 7
• Multi coloured 10
• Blue special (15) and can be used to aid
  getting other sticks

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Practical assessment of risk
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Policy Procedure

• 2.5 Field Trips
• All Student Union field trips are to be
  registered, with a comprehensive attendance list
  to be held in the city campus security control.
  This list is to be maintained and updated by the
  Student Union
• Societies Procedure
• Trip Registration formssee handout
• for trips, tours outside the city boundaries

• Sheffield Hallam University
• Health Safety Manual
• Section 6 Part 6.5

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TRIP REGISTRATION
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Reporting procedures

• Report injuries / incidents to facility staff,
  and where appropriate with event organisers
• in the case of serious injuries / incidents
  contact the University 24hour security on 225
  3856
• all accidents / incidents that occur MUST be
  reported to the Sports Union Manager and an
  accident / incident report form completed by
  members involved
• All incidents resulting in an injury occurring at
  the HUBs MUST be recorded in the accident book
  located with reception

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Transport
Road Safety a HIGH RISK area

• Each year around 3500 are killed on British
  roads
• A third of these are work related
• 40,000 are seriously injured

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Transport Guidelines

• Cars
• Hire
• over 21 years old
• Private
• copies of MOT, driving licence insurance
  certificate
• Letter to insurance company stating intention to
  drive in a voluntary capacity
• Minibus
• General Driver qualifications
• 21 years old
• Held a licence for at least 2 years
• MIDAS assessment
• If passed test after Jan 1st 1997 required
  Section 19 permit
• Before using any transport for society activities
  please consult the Sports Union Manager or
  Activities Assistant.

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Your responsibilities

• Ensuring the vehicle is
• operated in a safe manner in accordance with
  the law, Highway Code and terms conditions of
  the policy of the hire company
• roadworthy
• kept clean inside
• In addition to
• providing necessary documentation
• keep up to date with laws relating to driving
  legislation

Remember hand held mobile phone whilst driving
alcohol exceed seating capacity distraction
s
?
?
?
?
?
?
vehicle security plan your route 2 drivers per
vehicle
?
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Safe drinking campaign
?

• Initiations
• Why?
• National sensible drinking
• campaign
• Peer pressure?
• Serious risk to health
• Example Staffordshire University
• Rugby Union

• Welcome evenings
• Why?
• Team building in a welcoming
• environment
• Inclusive
• Not compulsory / no pressure
• Fun
• Hallam Union Policy
• Appropriate social events within
• parameters of safety and social
• responsibility

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Trip / Activity Safety CHECKLIST

• All members have
• a Societies Card
• completed a Societies Registration Form
• N.B (Data Protection)
• Risk Assessment completed
• Trip Leaders registered (with Activities
  Assistant / Sp. Union Manager)
• Private vehicles (cars) registered (MOT
  Insurance Certificate,
• Drivers Licence)
• Trip registration form has been completed and
  authorised

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Trip / Activity Safety CHECKLIST
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Insurance

• Equipment
• Endsleigh
• Log Books / Inventory
• Claims - loss / damage returned within 14 days

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Remember Safety is a team effort

• Risk / Safety Management requires a team effort
  with
• C C C C
• Competence of participants
• Co-operation between those involved
• Management Control
• Effective Communication

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Are you prepared for any eventuality???....
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2005/2006

• Please avoid........
• Accidents
• Incidents
• Disciplinaries Suspensions

Above all reduce the risk and enjoy yourselves