Tamalpais Union High School District Measure A Bond Modernization Program

1
Tamalpais UnionHigh School DistrictMeasure A
Bond Modernization Program

• Almost-Home-Stretch Review
• Board of Trustees
• June 22, 2004

2
Agenda

• Back to basics
• Increment refresher
• Schedule overview
• Financial review
• Program review
• Master Plan-to-Complete

3
Back to basics

• Remembering District goals
• April 2001
• Presentation to Board

4
Back to basics April 2001

• Team members
• Legal counsel
• Architects
• Construction management
• Financial temporary position
• Administrator temporary position
• Consultants energy, technology, green building,
  funding experts.

5
Back to basics April 2001
DONE!

• Team members
• Legal counsel
• Architects
• Construction management
• Financial temporary position
• Administrator temporary position
• Consultants energy, technology, green building,
  funding experts.

6
Back to basics April 2001

• Committees
• District Citizens Fiscal Oversight Committee
• District Modernization Oversight Committee
• Site Modernization Committees
• Ad Hoc Site Committees
• Ad Hoc District Committees

7
Back to basics April 2001
DONE!

• Committees
• District Citizens Fiscal Oversight Committee
• District Modernization Oversight Committee
• Site Modernization Committees
• Ad Hoc Site Committees
• Ad Hoc District Committees

8
Back to basics April 2001

• Tentative Big Picture
• September 2005 All major work completed
• Summer 2005 All portables removed
• Summer 2004 Phase IV starts
• Winter 2004 Phase III starts
• Winter 2003 Phase II starts
• Summer 2002 Phase I starts
• Spring 2002 State Projected Funding approval

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Back to basics April 2001

• Tentative Big Picture
• September 2005 All major work completed
• Summer 2005 All portables removed
• Summer 2004 Phase IV starts
• Winter 2004 Phase III starts
• Winter 2003 Phase II starts
• Summer 2002 Phase I starts
• Spring 2002 State Projected Funding approval

Re-phased new completion 2/06
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Increment refresher

• Red completed
• Green in construction
• Orange bid, ready to award
• Blue design done
• Black Master Plan-to-Complete

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Increment refresher

• Tam 1 Campus utilities
• Tam 2 Gus Gym/locker rooms, Palmer Hall
• Tam 3 Upper campus
• Tam 4 Theater, perimeter campus, Keyser
• Tam 5 Master Plan-to-Complete
• Red completed
• Green in construction
• Blue design done
• Black Master Plan-to-Complete

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Increment refresher (contd)

• Drake 1 Campus utilities
• Drake 2 Building 500
• Drake 3 Main campus
• Drake 4 Gym building, student center
• Drake 5 Master Plan-to-Complete
• Red completed
• Green in construction
• Orange bid, ready to award

13
Increment refresher (contd)

• Redwood 1 Campus utilities
• Redwood 2 Main campus
• Redwood 3 Master Plan-to-Complete
• Red completed
• Green in construction

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Increment refresher (contd)

• Tamiscal Entire campus
• Corp Yard 1 Print shop, auto shop
• Corp Yard 2 Conversion of MCAL office
• San Andreas Entire campus
• Red completed
• Green in construction
• Blue design done

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Increment refresher (contd)

• Tam Fields
• Drake Fields
• Redwood Fields (except softball)
• Redwood Softball
• Green in construction
• Blue design done

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Schedule overview

• Master Plan complete by 12/05
• Current Plan complete by 2/06
• Master Plan-to-Complete TBD

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Construction schedule

• Redwood 2 Now January 2005
• Drake 3 Now October 2005
• Tam 3 January 2004 June 2005
• Redwood F-1 February 2004 February 2005
• Tam Fields April 2004 February 2005
• Drake Fields April 2004 February 2005
• Drake 4 April 2004 August 2005
• San Andreas April 2005 October 2004
• Tam 4 August 2004 February 2006
• Redwood F-2 June 2005 November 2005
• Redwood 3 TBD 2005 - 2006
• Drake 5 TBD 2005 - 2006
• Tam 5 TBD 2005 2006

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Construction schedule

• Redwood 2 Now January 2005
• Drake 3 Now August 2005 (earlier date!)
• Tam 3 January 2004 June 2005
• Redwood F-1 February 2004 February 2005
• Tam Fields April 2004 February 2005
• Drake Fields April 2004 February 2005
• Drake 4 April 2004 August 2005
• San Andreas April 2005 October 2005 (deferred
  one yr)
• Tam 4 August 2004 February 2006
• Redwood F-2 June 2005 November 2005
• Redwood 3 TBD 2005 - 2006
• Drake 5 TBD 2005 - 2006
• Tam 5 TBD 2005 2006
• Red new dates

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Financial review

• As of May 2004
• Dollars rounded to nearest 1,000

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Program overview

• Original Master Plan 122,670,000
• Bond 121,000,000
• Interest 1,670,000
• State funds/modernization 13,929,000
• State funds/ADA 196,000
• Federal grant 149,000
• Current budget 136,944,000

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Program overview (contd)

• Anticipated additional funds
• State funds for San Andreas 458,000
• Additional interest 1,000,000
• These funds will be recommended for allocation
  back to reserves.

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Donations

• Redwood Dugout Club 75,000
• Moody infield turf
• Tam Foundation 15,000
• Sliding marker boards, science classrooms
• Redwood Parents 10,000
• Alternative design, football bleachers
• Redwood Benchwarmers 3,000
• Extra work in training room

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Approved reserve allocations

• Fields 6,042,000
• Drake (gym, student center) 2,700,000
• Technology 1,855,000
• Redwood (change orders) 1,000,000
• District Office 1,000,000
• Miscellaneous (38 items) 3,117,000
• see Exhibit A

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Anticipated reserves

• 6,299,000 Current program reserves
• - 3,900,000 Proposed allocations
• 7,358,000 Possible budget savings
• 458,000 State funding for San Andreas
• 1,000,000 Additional earned interest
• 11,215,000 Anticipated reserves
• See Exhibit A, page 3

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Program budgets by site
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Budgets by category ()

• Master Plan
• Construction 70 70
• Support costs 25 23
• Reserves 5 7
• (of current total budget)

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Funds committed to date ()

• Construction 62
• Support costs 76
• Total program 63
• (of each budget)
• Total commitments have increased almost 20 in
  six months.

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Change orders

• Major contracts (gt 100,000) 13
• Total of base contracts 38,321,224
• Change order contingencies 4,485,70810
  Redwood/Drake 15 Tam 20 fields
• Change orders to date 3,940,918Percentage
  10.3
• Contingency unspent to date 544,79013
  major contracts only

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What were watching

• Construction prices
• Steel, wood, gasoline, concrete
• Tamalpais age-related damage
• Dry rot, beetles, water
• Field construction
• Scheduled turf installation, site conditions
• Relocation
• Moving logistics, portables, storage, parking
• Support costs through FY 05-06
• Staffing, operating costs, design fees

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More about Tam Gus Gym

• The problem
• Beetles (floor and substructure)
• Sinking substructure
• Sports floor at 90 of useful life
• Proposed solution
• 25-30 year, 1 million fix
• Fumigate
• Improve drainage
• Replace substructure w/ jacks
• Replace floor
• Preventive maintenance plan

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More about Tam dry rot

• Hoetger / Phoenix
• Sub-floor
• Drainage
• Increment 3 remaining buildings
• Increment 4 existing buildings
• Destructive testing
• Scope of repairs
• Costs

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Still ahead

• Drake Increment 4 bid award tonight
• Tam Increment 4 - Fall
• San Andreas - Winter
• Gus Gym - Winter
• Redwood Softball 05-06
• Master Plan-to-Complete 05-06

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Master Plan-to-Complete

• July Scope development
• Early August Input from Principals
• Mid-August Review by District Oversight
  Committee
• September Board approval (plan)
• October Fund review
• November Board approval (funds)