Getting Started A presentation for the Coordinators of Large Units Program

1
Getting Started!A presentation for the
Coordinators of Large Units Program

• Tom Cuddihy and Bob Boyd
• 8th Nov, 2001
• School of Human Movement StudiesFaculty of
  Health
• Queensland University of Technology

2
Overview what to do when employing sessional
staff?

• Securing appropriate people
• Administration
• Tutorial Co-ordinator
• Tutorial Allocation Scheme
• Timetable issues
• Preparation of Tutor Kit

3
Securing appropriate people

• Advertise- Newspaper, electronic
• Former graduates
• Current postgraduates
• Undergraduate 4th years?
• Word of mouth
• Other schools in faculty or Universities
• Research Assistants

4
Administration

• Guide for casual staff-terms of employment
• Employment Declaration
• Part-time appointment details School
• Appointment of casual academic Pay Office
• Banking details
• Casual Academic Timesheet
• Parking permit and Staff photo, Library, email,
  office space and return of assignments protocols

5
Tutorial Allocation Scheme

• Must first get the Timetable correct
• Helps spread the students evenly across the units
• Set the upper limit at least 3 below what you
  will accept so that emergencies can be
  accommodated
• Curwen system has capability to download the
  tutor groups

6
Preparation of Tutor Kit

• Unit outlines (spare copies)
• Where materials are on the local area network or
  on the OLT site
• Photos of tutors for OLT site
• Weekly activities and OHTs
• Rolls, Meeting Schedule, assignment extensions,
• What to do if the tutor is sick?
• Spreadsheet for results at beginning of semester

7
Tutorials Co-ordinator

• List of contact details of all tutors including
  phone, mobile, email, co-ordination
• Distribution when required, of essential
  materials for the tutorials
• Exam revision materials
• Issues between students and tutors
• Takes email questions
• Checks the OLT (QA)
• Scheduled student access times

8
Remuneration

• HMS Draft Policy
• For classes gt200 students (8 to 15 tutorial gps)
• 3 hrs / week for 13 weeks at demonstrator rates
• gt400 students (gt15 tut gps) 6 hours pay at
  demonstrator rates for 13 weeks