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The Research Requirement: An Overview of the 18 Step Process

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Poster presentation. Oral presentation. Key Support Elements. Research ... Print your poster or presentation. 18 Month Work Schedule. Month 18: Paper Edit, Ref ... – PowerPoint PPT presentation

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Title: The Research Requirement: An Overview of the 18 Step Process


1
The Research RequirementAn Overview of the 18
Step Process
2
Edward P. Sloan, MD, MPHAssociate
ProfessorDept of Emergency Medicine
  • University of Illinois College of Medicine
  • Chicago, IL

3
Attending Physician Emergency Medicine
  • University of Illinois Hospital
  • Our Lady of the Resurrection
  • Medical Center

4
OverviewGlobal Objectives
  • Provide a unique opportunity
  • Guide efforts to maximize success
  • Minimize overall work requirement
  • Produce presentations, papers
  • Improve patient care
  • Improve your careers

5
OverviewSession Objectives
  • Provide framework for work efforts
  • Establish what must be done
  • Develop optimal work process
  • Discuss how to design a project
  • Review project implementation

6
Research FrameworkKey Support Elements
  • Research faculty and staff
  • Research mentor
  • Research packet/binder
  • Research infrastructure
  • Research shift
  • Research meeting presentations

7
Key Support Elements Research Faculty Staff
  • Steve and Ginny
  • Research faculty
  • Secretaries
  • Other residents
  • Medical students
  • Other faculty

8
Key Support Elements Research Mentor
  • Any faculty member will do
  • Knows how to do research
  • Knows the subject area
  • Wants to work with you
  • Likes to work via email, etc
  • Identify this person early

9
Key Support Elements Research Packet/Binder
  • Includes examples of work product
  • Two page proposal summary
  • IRB proposal
  • Data collection sheet
  • Reference listing, annotated bibliography
  • Manuscript
  • Abstract
  • Poster presentation
  • Oral presentation

10
Key Support Elements Research Packet/Binder
  • Includes diskette/files for each product
  • Two page proposal summary
  • IRB proposal
  • Data collection sheet, access dbase file
  • Reference listing, annotated bibliography
  • Manuscript
  • Abstract
  • Poster presentation
  • Oral presentation

11
Key Support Elements Research Packet/Binder
  • Use these as templates
  • Do not recreate the wheel
  • Copy these formats exactly
  • Work with staff to use these files
  • Modify these files and save x 2
  • On another floppy
  • On your computer and our computers

12
Key Support Elements Research Infrastructure
  • Research faculty, staff, students
  • State of the art computers
  • Slidemaker
  • Postermaker
  • Excellent software (in house)
  • Access to medical records

13
Key Support Elements Research Shift
  • Scheduled with chief resident
  • Usually on Mondays
  • 10 am to 4 pm
  • Meeting with research staff x 1 hr
  • Work for 4 hours
  • Complete activity form at end of session

14
Key Support Elements Research Meet Presentation
  • Research committee, 3rd Tuesday
  • 130 pm, 469 CME
  • Formal update on activity
  • Forces the work to get done
  • Larger faculty group
  • Allows for broader input, less risk

15
Research Meetings Key Concepts
  • Update on work done off-line
  • Complete more work, not just meet
  • Bring your research notebook, binder
  • Bring all of your articles, ref
  • Bring computer files on floppy
  • Clearly define next steps

16
Research Requirement Specific Work Requirements
  • Meet deadlines for interim work
  • Attend research shifts
  • Present to research committee
  • Provide a final product, Jan 1
  • Last six months are a cushion

17
Work Completion TimingAn 18 Month Schedule
  • Focus on work when E.D. month
  • Know the end work product
  • Push forward during res shift
  • Plan to work during off hours
  • Communicate, update
  • Email, page often

18
Work Completion TimingAn 18 Month Schedule
  • Two 6 hour shifts each month /-
  • One research shift, one off-line
  • 12 hours/month x 18 months
  • Approx 240 hours over three years
  • Keep track of hours
  • This info promotes success

19
18 Month Work ScheduleMonth 1 Write the
Abstract
  • Talk to us
  • Get an article
  • Talk to us again
  • Get another article
  • Copy a well done study
  • Write an abstract

20
18 Month Work ScheduleMonth 2 Literature Search
  • Go to index medicus
  • Use reference manager
  • Ask us for key words
  • Show us the articles
  • Find a few more articles
  • Select the best 10

21
18 Month Work ScheduleMonth 3 Bib, Exec Summary
  • Examine methods, pt population
  • What were the results, conclusions?
  • What is left unanswered?
  • How will your study help?
  • Write a two paragraph overview
  • Write one paragraph to summarize each of the 10
    articles

22
18 Month Work ScheduleMonth 4 2 Page Summary
  • Why is the study compelling?
  • What will it tell us?
  • How will you do it?
  • What data will be collected?
  • What do you expect to find?
  • Whats the upshot?

23
18 Month Work ScheduleMonth 4 2 Page Summary
  • Introduction
  • Study question
  • Methods
  • Major data elements, analysis
  • Expected conclusions
  • Clinical impact

24
18 Month Work ScheduleMonth 5 Data Collect
Tools
  • Use access database
  • Use formatted data sheets
  • Modify what exists
  • Use the same variables, codes
  • Get input here!!! Danger!!
  • Consider your data tables

25
18 Month Work ScheduleMonth 6 IRB Application
  • UIC documents on line
  • Other sites have format in place
  • Expedited review is likely
  • Consider training requirement
  • Patient protections paramount
  • We can help to promote success

26
18 Month Work ScheduleMonth 7 Identify Cases
  • E.D. logs must be used
  • There are no shortcuts
  • Pound thru the log to find the cases
  • Consider the medical records dept
  • Consider other logs (OR, ICU)
  • Consider lab, radiology computers

27
18 Month Work ScheduleMonths 8-9 Chart Review
  • Four 6 hour sessions per month
  • Most intensive work period
  • Talk with us if help is needed
  • Key planning with medical records
  • Review within days of being pulled
  • Consider food, music, rewards

28
18 Month Work ScheduleMonth 10 Data Entry
  • Use a computer at the office
  • Caution with a home computer
  • Save and copy files
  • Put onto the office computer
  • Need to run a frequency count
  • Need to clean data set

29
18 Month Work ScheduleMonth 11 Data Analysis
  • Work with the faculty
  • Let us guide your efforts
  • Learn how easy the process is
  • Expect both sessions at office
  • Expect to use 2 x 2 tables
  • Produce summary tables

30
18 Month Work ScheduleMonth 12 Data Tables
  • Standard format for tables
  • Demographics, equal groups
  • Main interventions, outcomes
  • Results of analyses
  • Cost information
  • Other interesting information

31
18 Month Work ScheduleMonth 13 Abstract
  • Go to the pre-written abstract
  • Fill in the numbers
  • Use a standard format
  • Give enough numbers to inform
  • Conclude based on the info
  • Suggest public health importance

32
18 Month Work ScheduleMonth 14 Intro, Methods
  • Whats the issue?
  • Why is your study important?
  • What is your study question?
  • What did you do?
  • How did you do it?
  • Address pt protections issues

33
18 Month Work ScheduleMonth 15 Discussion Data
  • Look at the data from the 10 articles what did
    others find?
  • Compare your data with theirs
  • Compare other factors (demographics)
  • Explain your results relatively
  • Be able to state why your results difffered, or
    didnt

34
18 Month Work ScheduleMonth 16 Results, Discuss
  • Results highly structured
  • Explain your main results
  • Written results augment tables
  • Summarize data differently
  • Parallel construction in discussion
  • Focus on your study results, impact.

35
18 Month Work ScheduleMonth 17 Presentation
  • Format in place for oral poster
  • 18 power point slides for poster
  • 30 power point slides for oral
  • Fill in your data, no new work
  • Print your poster or presentation

36
18 Month Work ScheduleMonth 18 Paper Edit, Ref
  • Push to get your paper reviewed
  • Make the necessary changes
  • Modify the table, text
  • Put in the references
  • Build the reference list
  • Its Miller time!

37
18 Month Work ScheduleBig Picture
  • Allows for incremental work
  • Easier to follow
  • Easier to catch up
  • Provides framework for binder
  • Allows for ongoing assessment
  • Makes success likely

38
ConclusionsLearning Points
  • This is a step-wise process
  • Must stay up with requirements
  • There is time for expected delays
  • Each session must complete a step
  • Organize your work based on the steps
  • Keep track of the work efforts

39
RecommendationsManagement Implications
  • Always bring your work with you
  • In communications, state your step
  • Inform us if behind in your steps
  • Cut your losses early
  • Hook onto others work if necessary
  • Get it done!
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