Making Presentations

1
Making Presentations

• By Theresa L. Jenkins
• COSC 109
• Due December 4, 2003

2
How To Prepare
3
PREPARATION TIPS

• Plan
• Know your audience
• Know their issues
• Determine which critical data points are important

4
PREPARATION TIPS cont.

• Manage expectations
• Have pre-meetings if necessary
• Anticipate questions and be prepared
• Make sure you have enough time for the
  presentation
• Stay on time

5
Politics
6
POLITICS COUNT

• Whos related to who personally, socially,
  professionally?
• With whom do they communicate?
• Access power of members
• What impact will this information have on other
  related issues?
• Establish relationships with members

7
Content
8
CONTENTS

• Succinct / bottom line
• Easy to understand
• Answer the question
• Utilize tools to enhance not overwhelm

9
CONTENT CONT.

• Charts

Source Press Ganey Survey 1999
10
CONTENT CONT.

• Pictures

11
CONTENT CONT.

• Movies

12
CONTENT CONT.

• Sound

13
Making the Presentation
14
THE PRESENTATION

• Stay focused
• Ask that questions be held until the end
• Stay on time
• Dont provide extra information
• Positive language never defensive
• Unable to answer a question?
• let them know you will get back to them with most
  current data

15
Same InfoDifferent Audience
16
SAME INFO..DIF AUDIENCE

• Make your presentation tailorable
• You may be presenting the same info to different
  audiences, eg. BOT, Execs
• Practice with different audiences and get
  feedback for improvement
• Peers, executive management team, physician or
  administrator colleague

17
Conclusion
18
CONCLUSION

• Take Time to Prepare
• Know your audience
• Practice
• Stay on time
• Keep to the point
• Use Appropriate Resources
• Believe in yourself

19
(No Transcript)