PUBLIC WORKS ENGINEERING DIVISION

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PUBLIC WORKSENGINEERING DIVISION

• HURRICANE RESPONSE RESPONSIBILITIES

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Todays Agenda

• Overview - E. Martin
• Responsibilities
• Safety - D. Spivey
• Damage Assessment - D. Dombroski
• Routes Responsibilities
• Location Reporting
• Debris Management - P. Dunn
• Debris Sites/Contracts
• Family Preparedness - B. Ellington
• Questions - E. Martin

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2007 Hurricane Forecast

• Leading storm forecaster, William Gray, predicts
  very active Atlantic hurricane season.
• 17 named storms predicted.
• 5 of them predicted to be major hurricanes with
  sustained winds of 111 m.p.h. or greater.
• The probability of a major hurricane making
  landfall on the U.S. coast this year is 74,
  compared with the average of 52 over the past
  century.

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PRIMARY DUTIES

• DAMAGE FORECASTING
• TRAFFIC SYSTEM MANAGEMENT
• DAMAGE ASSESSMENT
• CONTRACT SUPPORT
• ENGINEERING ANALYSIS and DAMAGE COST ESTIMATES
• DEBRIS SITE MANAGEMENT
• ENVIRONMENTAL COORDINATION
• REAL ESTATE SUPPORT
• DOCUMENTATION ACCOUNTING

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WHERE DO YOU FIT?

• Check the list for your primary and secondary
  duties
• Check the map to see where your damage assessment
  area is
• Check the storm surge / flood map to see where
  your house will be

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DAMAGE FORECASTING

• Drainage engineers contact Lake Wardens for lake
  levels and websites for tidal predictions
• Monitor Lake Drummond website for lake levels
• Monitor tidal flooding gages in Elizabeth River
  and AC Canal
• Monitor weather radar for accumulations of
  rainfall in certain areas
• Predict flooding based on tidal levels, rainfall,
  lake levels
• Pass information to EOC and PWOC

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TRAFFIC SYSTEM MANAGEMENT

• Coordinate with Regional Smart Traffic Center and
  VDOT on evacuation plans and status
• Monitor VDOT traffic control plan implementation
  plan available in PW Emergency Book
• Modify city traffic signal system to support
  evacuations and disaster response

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DAMAGE ASSESSMENT

• Assignments as per 2007 plan
• TEAMWORK Damage assessment teams and road
  clearing teams must work together
• Pre-positioned or on-call it depends
• Run your routes for practice identify hazards
  and detours
• Communication expect problems
• Documentation logs, worksheets, photos

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CONTRACT SUPPORT

• Contact local contractor for support
• pre-negotiated rates
• Secure additional Public Works contract support
  as necessary
• FEMA / Presidential declaration is key

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ENGINEERING ANALYSIS and DAMAGE COST ESTIMATES

• Additional engineering analysis of damaged
  roadways, structures, bridges
• Developing repair cost estimates immediately and
  compiling for EOC
• Cost estimate worksheets available for common
  damage (cave-in, washouts, etc).

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DEBRIS SITE MANAGEMENT

• Survey crews man debris sites when activated,
  inspectors follow up later, replaced by
  contractor PBSJ
• Critical to document amount and type of debris
  log sheets available
• Separation of debris types on debris site is
  critical site plans are available
• Separate construction debris, woody debris,
  rubbish, hazardous materials

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ENVIRONMENTAL COORDINATION

• Environmental specialists coordinate with DEQ on
  opening of debris sites
• Monitor operations of debris sites to include
  before, during and after photography and site
  assessments
• Assist other City departments as needed

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REAL ESTATE SUPPORT

• Contact private debris site owners to advise of
  activation
• Support other City departments with Real Estate
  needs bed down locations, temporary housing
  locations, additional debris sites

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DOCUMENTATION ACCOUNTING

• Tracking of man hours and equipment of response
  crews (reg. time vs. OT)
• Compiling reports to EOC and Accounting
• Assist in PWOCC and Damage Assessment team admin
  support
• Maintain communications between DA Team Leader
  and PWOCC
• Logistical support to Division as needed

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LOTS TO DO!

• Do it safely first and foremost.
• Take care of your family by pre-planning so you
  can be here to help the rest of the City recover!
• Know your job and ask questions
• Everyone works together or it doesnt work