Microsoft OneNote

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Microsoft OneNote

• Effective Information Management

• Jamie Bishop, FDI/FLL Instructor
• cjbishop_at_vt.edu
• http//www.fdi.vt.edu/fall/2005/One_Note.html

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Agenda / Goals

• Give an overview of OneNote
• Preview OneNotes special features
• Work and experiment with OneNote
• Discuss how OneNote can be and is being used in
  the classroom.
• Potential use at Virginia Tech?

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What is OneNote?

• Digital Notebook / Multimedia Binder
• Glorified note-taking application and
  day-planner with lots of bells and whistles.
• Microsofts Pitch http//www.microsoft.com/office
  /onenote/prodinfo/usage/student.mspx
• With Microsoft Office OneNote 2003, you can
  take notes and share information more
  effectively, whether you're at your desk, in a
  meeting, or on the road. Gather research, take
  notes in a classroom or in a meeting, and keep
  your whole life in one placeyour OneNote
  notebook.

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New York Times

• OneNote is a recently added component of
  Microsoft Office 2003. Created by a small group
  of Microsoft developers pursuing a tool that
  would be more flexible than current word
  processors, OneNote is Microsoft's first effort
  to support all of the random note-taking,
  organizing, sketching and document collecting
  that students, researchers, planners and office
  workers do during a normal day.
• The resulting program is intriguing in part
  because it breaks with one of the long-standing
  metaphors in the computing world the file.
  OneNote dispenses with the notion of files
  entirely, instead presenting the computer user
  with a single notebook broken into pages that can
  be selected by category with horizontal and
  vertical tabs.

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Advantages of OneNote

• Collects notes and research all in one place.
• Allows (ostensibly) for good organization of
  research/notes
• Search across all notes at once
• Easy to move notes around from one place to
  another
• Good integration with other Microsoft Products.
• Gives the Tablet PC more purpose.

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Special Features

• Global search
• Note flags for follow up
• Audio (and video) recording along with notes
• Side notes
• Send notes as email messages
• Outlining feature for starting notes
• Create screen clippings
• Import documents as image
• Synchronously share notes with others
• Password protection of notes

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Organization

• My Notebook
• Folders
• Sections
• Pages
• Subpages

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OneNote Outlook

• Send Notes as Email
• Microsoft Outlook
• 2003 must be installed
• and configured as the
• default mail application.

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Note Flags

• Easy way to track items and mark them for
  follow-up.
• Create a Note Flags Summary page.
• Create custom Note Flags for specific
  information.

10
Side Notes

• You can easily collect information from Web sites
  and other documents by using side notessmall
  OneNote windows into which you can drag or paste
  information that you can sort through and
  organize later.

Right Click on the OneNote mini icon in the lower
right Taskbar and choose Open New Side Note.
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Screen Clippings

• Grab screen shots from anywhere
• Insert into OneNote
• Insert into PowerPoint
• Insert into Word

Right Click on the OneNote mini icon in the lower
right Taskbar and choose Create Screen
Clipping.
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Importing Documents

• Insert Word and Power Point, JPEG doc scans, etc.
• Inserted files appear in monochrome images,
  retaining original formatting and keeping file
  size to a minimum.
• If you are using OneNote on a Tablet PC, you can
  make annotations in your own handwriting.

13
Sharing Notes

• Chat feature in OneNote
• Shared whiteboard or notespace.

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Office Service Pack 1

• Enhanced notebook management
• Improved note-taking capabilities
• New ways to share your notes
• Better integration with Office and Windows
• Improved handwriting and Tablet PC support
• Expanded Help and Tips content

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Tablet PC

• 8 Felt Tip Pens Highlighters
• Rule lines helps OneNote recognize your
  handwriting more easily. 
• You don't have to convert your handwritten notes
  to typed text in order to search them.

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Power Toys

• PowerToys are additional programs that developers
  work on after a product has been released to
  manufacturing. PowerToys for OneNote are free
  downloads that add functionality to the OneNote
  experience.
• Send to OneNote from Internet Explorer
• Send to OneNote from Outlook
• OneNoteImageWriter
• WebPageToOneNote
• Power Point to OneNote
• Palm2OneNote

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OneNote at RTI

• Hundreds of students who are deaf at the
  Rochester Institute of Technology (RIT) need help
  with note-taking in their classes. Now, notes are
  available for them as soon as each lecture is
  overand students are praising the notes as more
  complete, better organized, and easier to
  understand than ever before.

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OneNote at VT

• Personal Use
• Student Tool
• Assignments
• Lab Manuals
• Ideas?