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eGovernment Working Group Meeting

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Title: eGovernment Working Group Meeting


1
  • eGovernment Working Group Meeting
  • Chris Niedermayer, USDA eGovernment Executive

2
Agenda
  • Welcome
  • Enablers Business Cases Next Steps/Future
    Direction
  • eGovernment Integrated Reporting FAQ
  • eGovernment Act Update
  • QA
  • Next Steps and Wrap-up

3
Enablers Business Cases and Implementation
Planning Gameboard
October 2002
Dec 2002
September 2002
November 2002
  • Define Functional (Business) Requirements
  • Educate stakeholders
  • Identify best practice requirements
  • Review best practices with mission areas
  • Gather agency specific and strategic functional
    requirements
  • Synthesize functional requirements and
    disseminate for review
  • Finalize functional requirements
  • Develop Select-Level Business Case Templates
  • Review CPIC guide
  • Create templates
  • Publish final templates

1
  • Define Technical Requirements
  • Technical Requirements
  • Security Plan
  • Telecom-munications Plan
  • Analysis of Existing Systems (if applicable)
  • Technical Architecture Plan
  • eGovernment Plan
  • Finalize Business Cases
  • Complete executive summary and one page overviews
  • Disseminate to agencies for final review and
    comments
  • Complete final drafts of all sections

2
3
4
5
  • Complete Cost/Benefit Analysis
  • Complete Risk Management
  • Complete Implementation
  • Project Planning

Color Key
In Progress Events
6
  • Obtain Approval Submit
  • Complete OMB 300
  • Enter in to ITIPS
  • Obtain approval from EITIRB
  • Submit to OMB

Future Events
  • Completed Items

4
Enablers Business Cases Current Status
  • Draft business cases for all three Enablers are
    now complete
  • As a result of EITIRB being delayed by two weeks
    and to give agencies more time for feedback, the
    period for comment and feedback has been extended
  • Comments now due to the eGovernment Team by
    January 10
  • All comments will be incorporated and the draft
    documents finalized by January 17.
  • The eGovernment Team has developed a plan to
    secure approval for the business cases from the
    Enterprise Information Technology Information
    Review Board (EITIRB)
  • Details follow on next slides
  • Additional actions to plan for the Enablers and
    prepare for their implementation are in the works

5
Enablers Business Cases Next Steps
  • With the completion of draft business cases for
    the three eGovernment Enablers, the most
    important next steps are to gain buy-in and
    acceptance from key stakeholders and to gain
    funding approval from the Executive Information
    Technology Information Review Board (EITIRB).
  • The EITIRB will consider the Enablers business
    cases at its next meeting on February 18. In
    preparation for this meeting, the eGovernment
    team is working with the Executive Council to
    develop a project plan and a timeline for
    briefing
  • EITIRB members,
  • Members of the Executive Work Group (which makes
    investment recommendations to the EITIRB),
  • Agency heads and Agency CIOs and
  • Other stakeholders.

6
Business Case Next StepsEITIRB Approval Process
Proposed Schedule
eGovernment Team/EC Briefs Agency Heads
Agency CIOs
EGWG Members Complete Agency Steering Committee
Briefings
eGovernment Team/EC Briefs EITIRB Members
February 18 Quarterly EITIRBMeeting
January
February
Deputy Secretary Briefing
February 4 Executive Working Group (EWG) Meeting
7
Business Case Next StepsRoles and
Responsibilities
  • eGovernment Team (OCIO) Coordinate the process
    of briefing key stakeholders and gaining buy-in
    in preparation for the February EITIRB meeting,
    including briefing individual EITIRB and
    Executive Work Group members and agency CIOs.
    Act as a central point of contact to answer
    questions and provide support on the Enablers
    business cases.
  • eGovernment Working Group Members Brief Agency
    eGovernment Steering Committee on business cases,
    provide feedback and agency perspective on
    business cases, and act as point of contact for
    others to provide suggestions or other feedback
    on business cases. Also, continue to communicate
    the eGovernment message to others in the
    agency, especially the concept and benefits of
    the Enablers.
  • eGovernment Executive Council Members Brief
    agency heads within the mission area on Enablers
    business cases, provide feedback on business
    cases, and act as point of contact for senior
    executives on business-case related issues or
    questions. Attend individual EITIRB member
    meetings and February 18th meeting.

8
Agenda
  • Welcome
  • Enablers Business Cases Next Steps/Future
    Direction
  • eGovernment Integrated Reporting FAQ
  • eGovernment Act Update
  • QA
  • Next Steps and Wrap-up

9
Integrated ReportingFrequently Asked Questions
  • What if my agency has forms or transactions that
    will not be compliant with GPEA by October of
    2003?
  • If compliance will occur at a later date, provide
    that date and explain the need for extra time
  • OCIO must have the full story behind these
    forms/transactions to best defend USDAs GPEA
    compliance efforts to OMB and Capitol Hill
  • Do I have to complete a GPEA Project Plan for
    every form or interaction with the public?
  • No. There should be a project plan for every
    form or interaction for which an electronic
    alternative will be offered, however
  • Forms can be aggregated together if a single
    project plan addresses each of them

10
Integrated ReportingFrequently Asked Questions
  • How can I complete these GPEA Project Plans
    without more information on the enterprise-wide
    eAuthentication effort?
  • Integrated eGovernment Reporting asks agencies to
    determine the level of security they need on a
    form-by-form basis to help prepare for the
    eventual roll-out of enterprise-wide solutions
  • Large amount of activity going on with the
    development of USDA eAuthentication Select-Level
    Business Case
  • Next steps will include eAuthentication team
    members meeting with agencies to review agency
    inputs
  • What if my agency has not obtained tools for
    providing online forms?
  • Several USDA agencies have purchased tools
    already and have experience in this area
  • OCIO will facilitate meetings between agencies to
    determine if there are opportunities to partner
    and build upon existing agency efforts

11
Integrated ReportingFrequently Asked Questions
  • Should my revised Agency eGovernment Tactical
    Plan represent more than my GPEA Project Plans?
  • Yes. The eGovernment Tactical Plan should
    represent all of your agencys high-priority
    eGovernment efforts, including those that are not
    related to GPEA
  • Additionally, eGovernment Tactical Plans should
    include proposals that address employee needs and
    do not involve interactions with the public
  • Each GPEA Project Plan must be reflected in an
    initiative within the eGovernment Tactical Plan
  • Should I still include information on my agencys
    efforts to support Smart Choice and/or
    Presidential Initiatives?
  • Yes. If your agencys top eGovernment priorities
    include work on any of the Smart Choice proposals
    or Presidential Initiatives, they should be
    included either in the section describing Current
    eGovernment Efforts (Section III) or the section
    addressing Proposed eGovernment Opportunities
    (Section IV)
  • The section included in the previous eGovernment
    Tactical Plan template that dealt specifically
    with agency support of Smart Choice initiatives
    was eliminated to simplify and clarify the
    purpose of these plans

12
Integrated ReportingFrequently Asked Questions
  • With the Integrated eGovernment Report complete,
    how often will I need to update this information?
  • This is to be determinedthe possibility of
    additional OMB requirements/data requests
    prevents OCIO from developing a long-term
    schedule
  • OCIO intends to coordinate updates of all
    information collected in the Integrated
    eGovernment Report

13
Agenda
  • Welcome
  • Enablers Business Cases Next Steps/Future
    Direction
  • eGovernment Integrated Reporting FAQ
  • eGovernment Act Update
  • QA
  • Next Steps and Wrap-up

14
eGovernment Act of 2002
  • The eGovernment Act was signed into law by
    President Bush in December 2002. The Act passed
    both Houses unanimously.
  • Importantly, the eGovernment Act codifies much of
    the Presidents Management Agenda and introduces
    a wide range of new programs, procedures, and
    regulations, including
  • A centralized Office of Electronic Government in
    OMB to more centrally manage Federal eGovernment
    activities/initiatives
  • A government-wide eGovernment Fund
  • New, more flexible options for technology
    exchanges with the private sector and use of
    share-in-savings contracts
  • Additional eGovernment reporting requirements
    from agencies to OMB and from OMB to Congress
  • Additional information security requirements
    designed to standardize and strengthen agency
    security programs.

15
eGovernment Act New Roles for OMB and GSA
  • The New Office of Electronic Government in OMB
    will expand upon the current eGovernment
    organization headed by Mark Forman to
  • Develop and manage government-wide eGovernment
    and IT strategies and initiatives
  • Act as a central point of contact and
    coordination for eGovernment issues with Federal
    agencies and set standards/policies to enable
    multi-agency coordination and collaboration
  • Lead the CIO Council and partner with GSA on
    common eGovernment initiatives
  • Bring together the public and private sectors to
    share best practices
  • Oversee development of agency and Federal
    Enterprise Architectures, oversee develop-ment of
    agency IRM policies, and ensure compliance with
    system accessibility standards
  • Develop standardized reporting processes, both
    from agencies to OMB and from OMB to Congress
  • An eGovernment Fund within GSA will fund
    innovative interagency eGovernment initiatives
  • GSA will administer the fund with oversight from
    OMB
  • By FY 2006, 150 million per year in funding will
    be authorized

16
eGovernment Act Impacts for USDA
  • The Act adds several responsibilities to USDA
    when planning for and implementing eGovernment.
    Specifically, the Department must
  • Develop performance goals and measures, linked to
    key stakeholder groups, that demonstrate how
    electronic government enables progress towards
    agency strategic goals
  • For all initiatives, consider privacy impacts and
    impacts on Americans without Internet access
  • Submit an annual eGovernment Report to OMB on the
    status of implementing eGovernment initiatives
    and compliance with the eGovernment Act.
  • Post all regulatory information that must appear
    in the Federal Register on agency Web sites
  • Accept electronic input from citizens for the
    rulemaking process
  • The Act also provides additional contracting and
    procurement opportunities for USDA by
  • Allowing more share-in-savings contracts for IT
    procurement
  • Authorizing new public-private technology
    transfer programs

17
Agenda
  • Welcome
  • Enablers Business Cases Next Steps/Future
    Direction
  • eGovernment Integrated Reporting FAQ
  • eGovernment Act Update
  • QA
  • Next Steps and Wrap-up

18
Questions and Answers
19
Agenda
  • Welcome
  • Enablers Business Cases Next Steps/Future
    Direction
  • eGovernment Integrated Reporting FAQ
  • eGovernment Act Update
  • QA
  • Next Steps and Wrap-up

20
Next Steps
  • Please forward the eGovernment Newsletter to your
    agency eGovernment Steering committee and anyone
    else you feel may benefit from reading it
  • Additionally, please provide feedback and any
    story ideas/suggestions you may have to the
    eGovernment Mailbox (egov_at_usda.gov).
  • Continue to meet with the eGovernment Team on the
    new Integrated Reporting Process and contact us
    with any questions or concerns
  • If you have not yet done so, brief your agency
    eGovernment Steering Committee on the Integrated
    eGovernment Reporting Process and Enablers
    business cases by January 10
  • Next meeting will be on January 22 in S-107
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