Employee Performance Review System

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Employee Performance Review System

• Alma Deutsch
• Manager, Training Administration Technical
  Support
• Division of Human Resources

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.010 Purpose

• To Develop and Review Accomplishments and
  Effectiveness of Employee
• To Ensure Performance is Consistent with Basic
  Principles and Practices
• To Enhance Communication Between
  Employee and Supervisor
• To Plan and Establish Goals
  

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.015 Statutes, Regulations and Policies

• The Kansas Personnel Regulations Article
  7 --- Probationary Period and Employee
  Evaluation
• KSU Policy and Procedures Manual Chapter
  4080 -- Classified Employee
  Performance Evaluation

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.020 Overview
Employee Performance Review System
? Used quarterly or more
frequently ? 1 Required Component
3 Optional Components ? 4 Overall Rating
Options
.
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.030 Components (Forms)

• PER-47 Employee Performance Review
• PER-48 Employees Annual Report of Activities
  (Optional)
• PER-49 Professional Development and Growth
  Plan (Optional)
• PER-50 Performance Goals and Projects
• (Optional)

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Employee Performance Review

• Form ID PER-47
• Required Component
• Focuses on Performance Criteria
• Overall Rating
• Signatures

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Employee Performance Review

• Performance Criteria
• Adaptability Attendance/Punctuality
• Communication Creativity
• Initiative/Problem Solving Interpersonal Skills
• Job Knowledge Work Habits
• Work Quality/Productivity Delegation and
  Supervision
• Leadership Planning Organizing

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Example Per-47

• Recommendations to Enhance
• Employee Performance
• Become familiar with the procedures for
• supervising students by lt date gt.
• lt Name gt has been appointed as your mentor
• to assist you in learning these procedures.

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Example Per-47

• Recommendations to Enhance
• Employee Performance
• Learn the procedures for properly removing
• asbestos by lt date gt. Enroll in the Asbestos
• Awareness training session that will be
• offered in January.

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Example Per-47

• Recommendations to Enhance
• Employee Performance
• _______________________________________
• _______________________________________
• _______________________________________
• _______________________________________

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Employees Annual Report of Activities

• Form ID PER-48
• Optional Component
• Employee Completes/Signs
• Progress on Established Goals, and Professional
  Development Activities

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Example Per-48

• Major Goals, Contributions, Etc.
• Learn new procedures for maintaining
• inventory records by lt date gt.
• Progress on Established Goals
• Read software manual and attended
• inventory workshop lt date gt.

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Example Per-48

• Major Goals, Contributions, Etc.
• Wax all floors within assigned area by
• lt date gt.
• Progress on Established Goals
• In July, I waxed all the floors in my
• assigned areas.

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Example Per-48

• Major goals established by you and
• your supervisor for the rating
• period.
• _______________________________________
• _______________________________________
• _______________________________________
• _______________________________________

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Professional Developmentand Growth Plan

• Form ID PER-49
• Optional Component
• Employees Focus and Necessary Actions
• Signatures

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Example PER-49
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Example PER-49
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Example PER-49
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Performance Goals and Projects

• Form ID PER-50
• Optional Component
• Goals, Projects or Special Assignments
• Signatures
• Beginning of Review Period
• End of Review Period

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Example PER-50
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Example PER-50
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Example PER-50
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.040 Overall Rating

• Consistently Exceeds Expectations
• 10 - 20 of the workforce
• Exceeds Expectations
• 20 - 30 of the workforce
• Meet Expectations
• 40 or more of the workforce
• Below Expectations
• Less than 10 of the workforce

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Consistently Exceeds Expectations
? Performance is consistently above the
standards of performance for the review
period. ? Rarely, if ever, requires
supervision or follow-up. ? Met key
requirements of the job in all areas and far
exceeded the requirements in more than half of
the areas.
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Exceeds Expectations
? Performance is solid, effective and
consistently meets the performance standards
required and defined, often exceeds
expectations. ? Errors in judgment are rare
and seldom repeated. ? Performance is
characterized by high achievement.
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Meets Expectations
? Overall, the employee met the
key requirements of the job in many areas.
? The employee demonstrates adequate
performance in most areas of the job, but may
need improvements in one or more areas.
? Performance shortfalls may be attributable to
newness on the job, missing or undeveloped
skills, or experience.
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Below Expectations
? Performance is consistently below the
standards of performance required and is
unsatisfactory. ? There are major
shortfalls in meeting established performance
criteria or objectives. ? Employee does not
meet the key requirements of the job. Excessive
direction and follow-up are needed.
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.050 Completion of Forms

• PER-47 Employee Performance Review
• PER-48 Employees Annual Report of Activities
  (Optional)
• PER-49 Professional Development and Growth
  Plan (Optional)
• PER-50 Performance Goals and Projects
• (Optional)

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Completion of Forms

• Within First 30 Days of Review Period
• 1st Quarterly Feedback Session
• Discuss Performance Criteria
• Expectations with Employee
• Recommendations, Performance
• Objectives, Goals Projects
• Established

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Completion of Forms

• During Review Period
• Quarterly Feedback Sessions Conducted
• Observe Performance
• Provide Feedback Mentor ...
• Ask Employee for Input
• Document Observations
• Additional Development and Growth Plans
  and/or Goals and
• Projects Established

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Completion of Forms

• 30 Days Prior to End of Review Period
• Prepare for Final Review Session
• If expectations have not been met,
• coach mentor employee.
• Inform Employee of Final Review
• Session
• (Optional) Ask Employee to
• Complete Employees Annual
• Report of Activities (PER-48)

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Completion of Forms

• Prior to Last Day of Review Period
• Finalize Documentation and
• Assign Overall Rating
• Documentation Reviewed
• Final Review Session Conducted
• Forms Received in Division of
• Human Resources

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.060 Submission of Forms

• ? Completed by Supervisor/Reviewer
• ? Reviewed by Other Designated Reviewer for
  Approval
• ? Typed or Completed in Black Ink
• ? All completed forms submitted together to the
  Division of Human Resources

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Submission of Forms

• After the Final Review Conference . . .
• The original, signed documents are sent to the
  Division of Human Resources where they are
  retained in the employees personnel file.
• Supervisor and Employee Retain a Copy

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CommunicateExpectations
Per-50 (Optional) Performance on Goals
and Projects
PER-47 Employee Performance Review
Observe Performance Provide Feedback
Employee Performance Review System
Observe Performance Provide Feedback
Per-49 (Optional) Professional Development
Growth Plan
PER-48 (Optional) Employees Annual Report of
Activities
Communicate Expectations
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.120 QUESTIONS?
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Thank You - Thank You - Thank You - Thank You
Thank You
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Questions? Please contact . . .

• Alma Deutsch
• Division of Human Resources
• [phone]
• almamd_at_ksu.edu
• Kristi Fronce
• Division of Human Resources
• [phone]
• fronce_at_ksu.edu

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Employee Performance Evaluation