Portuguese Electronic Library

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UMIC Innovation and Knowledge Society
Unit Presidency of the Council of Ministers
Portuguese Electronic Library National
Consortium
António Bob Santos Alexandra Vilela
Presidency of Council of Ministers Innovation
Knowledge Society Unit
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UMIC Innovation and Knowledge Society
Unit Presidency of the Council of Ministers

• ?Scientific online Library nowadays
• - Several agreements between Academic /
  Scientific Community and Publishers
• - Journalsduplication
• - Lack of cooperation between institutions and
  between libraries
• - Highly priced subscriptions for individual
  contracts.

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UMIC Innovation and Knowledge Society
Unit Presidency of the Council of Ministers

• ?Overview of the Institutions
• About 80 institutions
• Public Universities
• Private Universities
• Public and Private Polytechnic Schools
• Research Centres
• Research Laboratories
• Research Institutes

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UMIC Innovation and Knowledge Society
Unit Presidency of the Council of Ministers

• ?Scientific online Library
• Phase 1
• Global contract, involving all the portuguese RD
  and higher education institutions
• September 2003 - December 2004
• Coordination/Financing UMIC / Community Support
  Framework
• Global contract free digital access for all the
  Institutions
• Establishment of the National Consortium

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UMIC Innovation and Knowledge Society
Unit Presidency of the Council of Ministers

• ?Scientific online Library
• Phase 2
• National consortium
• 2005 ?
• Coordination Institutions of the consortium
• Financing self-financing by the Institutions

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UMIC Innovation and Knowledge Society
Unit Presidency of the Council of Ministers

• Phase 1 Global Contract
• Negotiations with the main Publishers (Kluwer,
  Sage, Elsevier, Wiley, Springer, Lusodoc, EBSCO)
• State of the art what concerns to the online
  and paper subscriptions of the RD and higher
  education institutions (questionnaire on 80
  Institutions)
• Benchmarking from the main international
  consortia (Heal-Link, PROBE, CBUC, CBUA, MADROÑO,
  Bugalicia, etc.)
• Global contract 2003-2004
• Integration in the RCTS / FCCN network
  (including Web of Knowledge)

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Spanish Academic Libraries Cooperation the CBUC
last activities

• Lluis Anglada
• (CBUC)

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The cooperation in the 90s

• 1988 REBIUN was born
• 9 libraries, training, Interlibrary lending,
  Union catalogue (CD-ROM)
• 1990-1995 crisis
• Creation of new universities all or some
• 1996-1998 refundation
• Rebiun all Integration in the CRUE
  (organization of Presidents of Spanish
  Universities)
• 1999-2001 growing and Strategic Plan
• 64 Acadmic libraries, 10 working groups inertia,
  old objectives, old functioning we need an
  Strategic Plan!

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The cooperation in the 00s Academic Libraries
Consortia

• Catalonia, 1996
• Madrid, 1999
• Galicia, 2001
• Andalucia, 2001
• Buying clubs

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Consortia common activities

• Content licensing
• Data bases
• E-journals
• (e-books)

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Consortia Similarities-differences

• Budgets between 0,5 and 2 milion of euros
• Staff between 0 and 7
• Only licensing or other activities

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Rebiun consortia

• Are we doing the same?
• Is a good objective to have a unique contortium
  for Spain?
• Is it possible?
• Consortia-Rebiun coordination 2002
• ISI state funded licence 2003 (?)

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CCUC improving bibliographic information

• 2.300.000 titles
• 4.500.000 volumes
• Copy cataloguing volumes gt 60
• 140 libraries from 52 institutions
• 310 cataloguers
• http//www.cbuc.es/ccuc

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More than 7.000 e-items

• 5.440 e-journals
• 20 DDBB
• 1.001 eTDs
• 645 e-books
• 225 subject portals

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BDC licensed e-resources

• 12 databases
• Aranzadi, Business Source Elite, Econlit, Eric,
  FSTA, Inside, IEEExplore, MathScinet, Medline,
  PCI Full Text, The Serials Directory,
  Zentralblatt MATH.
• 7 e-journal packages
• Academic Press/Elsevier, ACS, AIP, Emerald (MCB),
  Kluwer Academic Publishers, Kluwer Law
  International, Wiley.
• gt 600 e-books
• Safari Tech Books Online, Harrisons Online.

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Electronic TOC database

• Search on tables of contents
• More than 9.000 journal titles subscribed by CBUC
  libraries
• More than 3.000.000 articles
• E-mail delivery of TOC (alert service)
• More than 3.000 subscribed users
• Links to licensed e-journals and to the union
  catalogue

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E-theses TDXhttp//www.tdx.cbuc.es

• Electronic dissertations database that allows
  remote search of full text documents, and that
  also guarantees their storage for future
  preservation.
• More than 1.000 e-dissertations from 11
  universities (8 CBUC).
• NDLTD member.

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Exploring the future

• Reports on
• Electronic resources indexing
• Metadata
• Diffusion of scholarly journals published in
  Catalonia
• Cooperative depository
• How to digitalize content with the new IP law?

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Consortia in Italy Country Report

• Paola Gargiulo

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Consortial organizations

• CIBER- Coordinamento Interuniversitario Basi dati
  e Editoria in Rete (25 universities)
• Members are CASPUR universities (6) 19
  Central-Southern Italian universities
• Voluntary basis no legal status,it is
  administratevely and technically supported by
  CASPUR. CIBER is about to change its status into
  a moreformal organization. Negotiations are
  handled by the coordinator and the secretariat
  and by ad hoc negotiating committees
• CILEA Supercomputing Applications Consortia (11
  members various research institutions
• Members are 11 universities from the Northwest
  of Italy. CILEA acts on behalf of these
  universities and the same time as a service
  provider to other Italian universities or
  research centres which have not joined either
  CIBER or CIPE
• CIPE Coordinamento Italiano Periodici
  Elettronici (12 universities)
• Its a group of universities mainly from Central
  and Northern East part of Italy. No legal status,
  the group is well organized, each university is
  formally committed to the group. The university
  of Padua acts as an official representative,
  signs contracts ecc. The contract negotiations
  are handled by a board (university
  rapresentatives consultant)
• SBBL a regional based consortia of medical
  schools and hospitals in Lombardy

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Interconsortial contracts

• ACS American Chemical Society (32 institutions)
• Contract signed by CIBER, CIPE
• Blackwell Publishing (28 institutions)
• Contract signed by CIBER, CIPE
• ELSEVIER Science (35 institutions)
• Contract is about to be signed by CIBER and CIPE
• IOP (24 institutions)
• Contract signed by CIBER, CILEA
• KLUWER ACADEMIC PUBLISHERS (63 universities and
  research centres)
• Contract signed CILEA, CIBER, CIPE
• NATURE GNP (21 institutions)
• Contract signed by CILEA for CILEA and CIBER
• WILEY (about to finalize)
• Contract negotiated by CILEA and CIBER
• WEB OF SCIENCE (24 institutions)
• Contract signed by CIBER and CIPE
• JCR Journal of Citations Reports (24
  institutions)
• Contract signed by CIBER and CIPE

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CIBER contracts

• CSA- Cambridge Scientific Abstracts (10
  institutions)
• Econlit (7 institutions)
• PCI- WEB (7 institutions)
• Other contracts with AI providers are signed for
  a very limited number of members (National
  Bibliographies, specific disciplinary databases
  etc)

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Usage statistics and users surveys at CIBER

• Local installations of ScienceServer 5.1
• Elsevier, Kluwer and IOP journals are loaded full
  text, other publishers are partially loaded
  (metadata) with a link to full text
• 3130 e-journals all together
• Advantages of local loading
• Perpetual access
• possibility to generate statistics on different
  aspects
• Availabilty of specific statistics sw and
  expertise within the consortia
• Statistics production on downloads (abstracts,
  full text, by subscribed and unsubscribed title,
  by category) on users behaviour modes of
  searching (browsing, searching etc), on how they
  access the database, search time length, most
  searched phrases etc studies on IF and
  downloads, future studies on citations
• Users surveys recent submission of online and
  onsite questionaires on the e-journal service.
  Results of this research were presented in
  Finland early September. First hand results
  heavy users are researchers in their mid-forties,
  supporters of e-only, insufficient search
  expertise

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Issues

• Better integrated access and navigation
• Portals/Information Gateways, Meta search engine
  linking technologies
• Cilea bought Metalib and SFX
• Few single universities bought Metalib and SFX
• CIBER is working on it. A metasearch engine has
  been devoloped by the University of Rome La
  Sapienza and is presently under test
• New contract model with publishers
• consortia as a one entity
• no print/e holdings check
• base price determined on new criteria usage
  statistics, corrected FTE ecc.
• big deal is not alwasy the right choice
• User education and usabilty studies
• Improvement of internal organization
• Creation of evaluation group by subject areas
  (CIBER)
• Identifying technical contacts (data collectors)
  in each university (CIBER)
• Creation of web pages on scholarly publishing
  issues for librarians

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Web Sites

• CILEA CDL Digital Library
• http//www.cilea.it/cdl
• CIBER
• http//ciber.caspur.it
• SBBL
• http//sbbl.cilea.it/

• INFER
• http//www.infer.it

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ANKOSAnatolian University Libraries Consortium

• Bülent KARASÖZENMiddle East Technical University

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Consortium Growth
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Consortium Growth cont.

• of licensed databases in 2001 239
• of licensed databases in 2002 419
• Growth rate 75
• of full text downloads in 2001 1.350.000
• of full text downloads in 2002 2.230.000
• 65 increase

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Current Databases
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Current Databases Cont.
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Distribution of databases among the members

• databases members
• lt 5 41
• 5 - 10 22
• 11-15 13
• gt 15 2
• Average of databases 5.4

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New databases trials
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Library Budgets in 2002

• gt 1.5m USD State 4 Private 1
• 750K-1.5m USD State 5 Private 2
• 375K-750K USD State 6 Private 1
• 150K-375K USD State 17 Private 11
• lt 150K USD State 21 Private 4

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Turkish Universities with English Curriculum

• State Universities with English Curriculum
• Number of universities 15
• Number of students 59.428 ( 6)
• Private Universities with English Curriculum
• Number of universities 13
• Number of students 43.373 ( 95)

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Organization

• 9 Steering Committee members
• 24 Database Contact Librarians
• from 12 universities
• for 31 databases
• Licensing Working Group
• Usage Statistics Working Group
• User Education Working Group

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Tasks, issues

• Instabilities of Turkish economy
• New rules and conditions (new bidding law)
• Management of the consortium
• More advertisement
• User education
• Evaluation of the benefits
• Technical Infrastructure

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Claudine Xenidou Dervou Steering Committee
HEAL-Link Aristotle University of Thessaloniki
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Where do we stand now?

• 57 members in total
• 34 Academic Institutions
• 20 Research Institutions
• National Library
• Academy of Athens
• Pedagogical Institute

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Ministries Involved

• Ministry of Education
• Ministry of Development
• Ministry of Agriculture

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2003 onwards

• ALL members have access to
• 7,500 full text journals
• 6,000 accessed directly from publishers
• 1,500 through WilsonWeb

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LICENSE AGREEMENTS WITH

• ACADEMIC PRESS
• ACM
• ACS
• AIP
• BLACKWELL
• CAMBRIDGE UNIVERSITY PRESS
• ELSEVIER
• IOP
• KLUWER
• LIPPINCOTT
• MCB
• OCLC (FIRSTSEARCH)
• OXFORD UNIVERSITY PRESS
• SPRINGER
• TAYLOR FRANCIS
• WILEY
• WILSONWEB

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Subgroup License Agreements
License Agreements Number of Institutions
Web of Science 35
MATHSCINET 14
Oxford Reference online 7
CSA (all databases) 11
Ulrichs 7
EI COMPEDEX 3
Dissertation Abstracts 5
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