Online Policy Manuals Web-based Project

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Online Policy Manuals Web-based Project

• Standard Template.
• On-top Table of Contents.
• Change Bar.
• Using Last Changed Detail to find out when policy
  was revised.
• Point-in-Time.
• OLM policy Search.

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This area identifies the manual group and
associated bulletin number along with the
effective date of the updated policy.
This identifies the manual and item number.
Program Eligibility Manual (PEM), item 400.

• Each item Table of Contents is system-generated
  when policy writers define
• SECTIONS
• SubSections
• Links allow users to jump to URLs, in-item, to
  other items or another manual .

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The Table of Contents is system-generated from
each Section (DEPARTMENT POLICY) and subsection
(Assets Defined).
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An on-top Table of Contents is system-generated
from each Section (DEPARTMENT POLICY) and
subsection (Assets Defined).
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A change bar allows the reader to see where
changes were made in this version. All new text
is reverse highlighted and a vertical bar is
displayed in the right margin.
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From the menu, click on Special gt Last Changed
Detail.
The pop up displays the Effective Date (revision
date) for EACH paragraph and a Bulletin link to
read about the reason for the change.
View Last Changed Detail for each paragraph on
each page in each item.
When reading State facilitated cases, managers or
auditors must see when policy changed to know if
staff completed timely actions without reverting
to historical policy.
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Point-in-Time - Current, future and historical
content is required by all users. Access to
historical policy is needed for 10 years.
The Effective Date defaults to the current
policy. Change the date to view historical policy.
Click on the drop-down arrow to display a
calendar.
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Use the back and forward arrows or click on the
month to display a list of months.
Click on year to display up and down arrows.
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Reset the calendar to current policy.
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Search an entire manual group, a single manual or
a combination of groups/manuals for a key word or
phrase.
Select Program Policy from the group list, OR
type Program Policy in the Group field.
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Type in a word or phrase OR select from the
drop-down of previous searches. Select the Search
button.
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• OLM Search Results report - A printable
  summary of all matches and locations.
• OLM Search Results panel - Links to the
  matches.

OLM Search Results report (printable).
The OLM Search Results panel provides a direct
link to the search matches.
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Using the buttons, link directly from the results
pop up to the phrase in each location. The
phrase is highlighted for quick identification.