Red Hats Purple Chaps Drill Team

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Red Hats Purple Chaps Drill Team
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Red Hats Purple Chaps Drill Team

• Led by Drill Master Janet Corbin
• 2009 Drill Team Plan
• Diverse by Design
• Now in our 3rd year of existence, we already have
  many scheduled performances already planned for
  2009, primarily at locations all over Indiana and
  Kentucky.

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2009 Plan of Action

• Establish a RHPC Drill Team Mission
• Articulate the Drill Team bylaws and Code of
  Ethics
• Establish duties and responsibilities so all team
  members are clear about their roles
• Performance Improvement Plan

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RHPC Drill Team Mission

• The mission of the Red Hats Purple Chaps Drill
  Team is to come together with other women and
  their horses to
• Learn how to drill together applying practices of
  safety and precision of drill
• Improve our riding skills and our performances
• Share the Thrill of the Drill by enjoying
  ourselves
• Entertain our audiences

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Drill Team Bylaws

• The following Bylaws are hereby adopted by the
  Drill Team in order to inform all of its members
  of the structure, needs, and requirements of the
  organization.
• These Bylaws are subject to the approval of the
  RHPC board and Drill Team members. It is noted
  that as needed, there will be flexibility in
  order to handle any unforeseen circumstances.
  The Drill Team strives for fairness to all
  participants.
• It is noted that the RHPC board fully supports
  the RHPC Drill Team and is committed to its
  success.
• Changes to these Bylaws must be made by
  amendment. Amendments to be considered by the
  Drill Master and proposed to the board have to
  have a majority vote of 70 or more by those
  members present at a scheduled meeting. A quorum
  of 70 of the Drill Team is required to
  administer a vote.

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Drill Team Bylaws continued

• Riding Membership Requirements
• Members must be a paid member of RHPC and at
  least 21 years of age.
• Members must note that joining the team requires
  a significant time and financial commitment.
• All drill team members are required to attend 85
  of practices in order to be eligible to ride in a
  performance. Attendance will be tracked at all
  practices.
• Team members must have a horse, and all tack and
  supplies that are required. (If you borrow a
  horse or supplies it is suggested that a contract
  be written between the parties.)
• Drill Team members must have transportation for
  the rider and the horse.
• Every horse brought to drill team practice,
  shows, clinics or performances must have a
  Negative Coggins Test within the past 12 months
  and paperwork on file.

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Drill Team Bylaws continued

• Dress Code Equipment
• Practices Clothes - any slacks or jeans, shirt,
  boots and hat or helmet (optional). Clothing
  should be practical for the weather conditions.
• Appropriate riding shoes or boots with heel
  should be worn no tennis shoes or other types of
  shoe not specific for horse riding.
• Western hats or helmets will be worn for all
  performances.
• Sports bras will be worn for all performances or
  competitions to enhance a professional appearance
  for the team.
• Hair may be worn down for performances. If hair
  is below the collar, it should be pulled back in
  a pony tail.
• Show clothes The show uniform is voted on by
  the members each season and approved by the Drill
  Master.
• Each member of the Drill Team is responsible for
  purchasing Drill Team Tack to be used for
  performances. If you are at a performance and
  realize you left some of your equipment at home
  or that a piece is broken, go to the equipment
  person. We have limited sets of extra tack for
  emergencies that can be issued on a first come
  first serve basis. Borrowed equipment must be
  turned into the equipment person at the end of
  that performance. Borrowed equipment that is not
  returned will be billed to the member.
• It is important that each member take care to
  ensure the equipment remains in good condition.
  After each performance, wash the breast collar,
  reins, and headstall in lukewarm soapy water. You
  can soak the items if necessary. Rinse and hang
  to dry.

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Drill Team Code of Conduct

• Respect is a necessary and vital part of our
  team. It must be shown to all team members. A
  positive attitude is required to help the team
  stay focused on the business at hand and
  facilitate problem solving.
• No ones horse is perfect, and no ones riding
  skills are perfect. Drill Team members need to
  be willing to accept constructive criticism about
  both, and may be required to work on problems
  identified by the Drill Master or on her behalf
  by a guest trainer.
• Drill Team members must agree to abide by these
  Bylaws and to the rules in the Red Hats Purple
  Chaps Handbook.
• Drill Team members are required to learn all
  aspects of all the routines.
• Alcoholic beverages are not to be consumed until
  all riding for the day is finished.
• Cigarette smoking while in costume, barn, or area
  of performance is not allowed. Please wait until
  you are in street clothes and away from the venue.

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Drill Team Roles Responsibilities

• Drill Master Janet Corbin
• Oversees drill team program - functions in
  accordance with RHPC rules and regulations.
• Develops music and drill with input from members
  and others.
• Responsible for identifying and addressing
  training needs in the Drill Team riders.
• Creates practice agendas based on drill team
  needs utilizes others as needed to assist in
  training and equitation.
• Appoints Assistant Drillmaster.
• Utilizes Operation Manager for
• focal point for ideas, suggestions, and issue
  resolution for complaints

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Drill Team Roles Responsibilities continued

• Assistant Drillmaster Lona Huffman
• Assists drillmaster in arena responsibilities.
• Develops and distributes calendar in conjunction
  with Operations Manager.
• Assists Drill Master with special attention to
  problem riders and horses.
• During absence of Drillmaster, supervises arena
  responsibilities.
• Acts as Drill Master during performances when
  Drill Master is absent.

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Drill Team Roles Responsibilities continued

• Finance Manager Dana Taylor
• When cash is involved in Drill Team matters,
  balances totals and tracks activity. Interfaces
  with the RHPC Board Treasurer, Arlene Smoot as
  necessary.
• Deposits over 100 should be made within 24-hour
  period or next banking day (weekends or holidays
  may cause delay). Escrowed funds will be kept in
  one of the three accounts the RHPC club already
  has.
• Fund-raisers should have starting change, cash
  and deposit slips available before start of
  fund-raiser (100 is normal amount).
• Assures reconciliation of any Drill Team monies
  with RHPC Board Treasurer.
• Disbursements from the Drill Team escrow fund
  must have vote from Drill Team members.
• Responsible for getting arena fees from RHPC
  Board Treasurer.

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Drill Team Roles Responsibilities continued

• Audio/Video Manager Jane Howard and Linda Riley
• Works with Drill Master on requirements of
  taping, setting up for practices and
  performances.
• Works with professional audio personnel at
  scheduled performances.
• Ensures availability and usability of equipment
• Develops video library, including downloading
  music, Jam box, speakers, batteries, extension
  cords, IPOD/MP3 player is present and available
  for all practices and performances.
• Handles purchase and storage of videotapes.
• Videos necessary clinics, performances and
  specific practices and provides copies to Drill
  Master (may be requested for finding rider
  performance improvement issues).
• Submit budget recommendations relative to
  audio/video needs.

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Drill Team Roles Responsibilities continued

• Attendance Manager Linda Riley
• Responsible for taking and keeping attendance at
  all meetings, practices, and performances.
• Provides statistics to Operations Manager
  relative to members of participation when
  performances are scheduled note that Drill Team
  members are required to attend 85 of all
  practices in order to be eligible for
  participation in performances.
• Keeps a journal of the drill team experiences and
  photos.
• Meets with Drillmaster after each practice and
  function to review attendance and note training
  issues.

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Drill Team Roles Responsibilities continued

• Awards/Parties Manager Teri Rypel
• Develops annual plaques, ribbons, and
  certificates for the team.
• Plans, organizes, and implements parties.
• Keeps track of drill team members birthdays.
• Team builder/activities director.
• Submits budget recommendations.

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Drill Team Roles Responsibilities continued

• Equipment Manager Joy Fowler
• Responsible for maintaining inventory of current
  drill team equipment.
• Keeps track of distributed equipment
• Ensures record of issuance of equipment
• Monitors return of equipment
• Researches and presents new equipment for Drill
  Master consideration and team approval.
• Purchases needed equipment.
• Works with the Drill Master to coordinate
  uniforms, colors and accessories.
• Submits budget recommendations.

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Drill Team Roles Responsibilities continued

• Fund-raising Manager Dana Taylor and Lynne
  Laird
• Researches, develops and presents ideas for
  fundraising efforts to the team.
• Schedules fund-raisers coordinates volunteers.
• Purchases materials.
• Responsible for set-up and closing
• arranging workers and deposits
• Fundraising correspondence requests and thank you
  notes.
• Reports to team on outcomes.
• Submit budget recommendations.

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Drill Team Roles Responsibilities continued

• Operations Manager Ann Bastin
• Serves as primary point of contact for
  communication and dissemination of information to
  the Drill Team.
• Primary contact with the public for performances.
• Assures arena scheduling and clean up duty are
  handled for each practice.
• Assures PR person provides introduction and PR
  for the team.
• Assures compliance with practice requirements as
  it relates to eligibility to perform.
• Maintains files on Coggin tests for each members
  horse.
• Provides support to Drill Master to support
  meetings, agenda, and to ensure all job
  responsibilities and tasks are covered.
• Coordinates each managers budget for the year.
• Monitors 2009 Plan for the team and provides
  regular updates as necessary to the Drill Team
  and to the RHPC board.
• Collaborates as necessary with all Drill Team
  members to ensure smooth operations of the team.

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Performance Improvement Plan

• Things we have mastered
• Boot to Boot riding (also called Horizontal
  Alignment)
• Line up at the end of our performances
• The Wave as the Grand Finale
• Crossovers at the end of the year looked good
• Things we need to practice
• Vertical Alignment or tracking in columns -
  follow the leader
• Making circles of different sizes at different
  gaits
• Walking a straight line including doing this at
  different gaits
• Starting and stopping in 2's, 3's, 4's, etc.
• Consistent cadence for the drill
• Spacing
• Improving equitation skills of the riders

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Performance Improvement Plan continued

• Engage Debbie Dunphy to work with us to critique
  and identify action plan to improve our drill and
  skills.
• Engage Karen Humphries and Amy Latka to assist in
  organizing specific activities that will help us
  achieve straight lines or same-size circles etc.
• Utilize Chris Marks to identify equitation issues
  in our riders and develop a plan to educate and
  improve those areas.

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Practice and Listening to Drill Master Make
Perfect!