1. The discovery and correction of front office accounting Errors
2. The creation of accounting and management Reports
5 Night Audit
Audit Work Time
Time from beginning to end of night audit.
End of Day is when the audit begins.
Transactions received during this time are held and posted once the audit is completed.
Flow of source documents which details each step in the processing of a transaction.
Use cash register tapes as a cross-reference.
6 Night Audit
Cross check folios with housekeeping report and room rack.
Make sure all occupied rooms are charged.
Audit is complete when
Totals for all guest non-guest and departmental accounts are in balance.
If it is out of balance you have to find it!!
7 Night Audit Process
1. Complete Outstanding Postings
First step in the night audit process
Post all transactions before End of Day
2. Reconcile Room Status Discrepancies
Perform a Bucket Check
Errors can lead to lost revenue
Not a problem in fully-automated hotels
8 Night Audit Process
3. Balance All Departments
Trial Balance - Balance front office accounts with departmental transactions.
4. Verify Room Rates No-Shows
Room Revenue Count Report
Compares rack rate to actual rate
Check Duplicates and Misspellings
9 Night Audit Process
5. Post Room Tax
Post room tax separately for every room
6. Prepare Distribute Reports
Distribution of reports is the final step in the night audit process.
7. Clear or Back-Up the System
Clear Semi-automated system
Back-Up Fully-automated system
10 Night Audit Reports
Department Detail Summary Report
Verifies that all transactions were properly posted
High Balance Report
Identifies guest and non-guest accounts that are approaching the hotels credit limit.
Daily Operations Report
The most important outcome of the night audit.
Summarizes the days business and provides hotel operating statistics.
11 U.S. Lodging Statistics
City Rooms Occ ADR
Las Vegas 120294 88.1 67.03
Orlando 94281 78.3 85.97
LA/LB 80706 70.5 88.99
Atlanta 75318 67.2 78.74
Chicago 73424 70.9 107.16
12 Common Errors Corrected During The Night Audit
Balance Pickup Errors
Incorrectly enter the folios previous balance
Does not happen with fully automated systems
Transaction numbers are reversed
Post 25 instead of 52
Subtract numbers and divide by 9
52 - 25 27
27/ 9 3 (Whole number)
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