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Your Admissions and Enrollment Guide

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Title: Your Admissions and Enrollment Guide

1
Your AdmissionsandEnrollment Guide
VIRGINIA WESTERN COMMUNITY COLLEGE
2
Virginia Western Community College Enrollment
Guide

This guide is designed to provide you with
information on steps needed to take before you
apply, how to become a student, academic
programs, and a guide to My VWCC. As you will
discover, Virginia Western
Community College is the college where you
get connected and dreams begin.

3
Virginia Western Community College Enrollment
Guide

Whether you are starting college for the first
time, transferring from another institution,
or returning after previously attending
Virginia Western, we look forward to seeing
you this semester!

4
Virginia Western Community College Enrollment
Guide

Whether you are planning to take just a few
courses, or to complete a certificate or
degree program, we want you to feel
welcome and to take advantage of all
the services and opportunities that are
available to our students.

5
Before you Apply

Applicants may be required to complete an
on-campus academic assessment prior to
enrollment in certain classes or programs.
The assessment is normally administered during
registration and is used to assist in placing
students at the appropriate level of instruction.

6
Before you Apply

Applicants who wish to enter a program of student
(curriculum) should provide official transcripts
from all high schools, colleges, and universities
and may be required to meet with a college
counselor prior to admission to
Discuss educational interests,
Determine needed academic assessments,
Plan admission to a specific curriculum,
Examine other reasonable standards to insure
that applicants possess the potential to meet
curriculum requirements.

7
Before you Apply

Current year high school graduates are strongly
encouraged to provide official copies of their
high school transcripts. Official transcripts are
required in order to be considered for admission
to the following curricula
Dental Hygiene
Nursing
Practical Nursing
Radiation Oncology
Radiography

8
Before you Apply

Applicants who do not meet academic requirements
for a specific course or curriculum may be
required to complete a developmental course or
program before acceptance to the desired
curriculum.
Applicants seeking admission to one of the Health
Technology programs (Dental Hygiene, Nursing,
Practical Nursing, Radiation Oncology, and
Radiography) must meet additional specific
entrance requirements.
Applicants interested in one of these programs
should meet with the health technology
information specialist and complete specific
requests for entry into the curriculum.

9
Steps to Becoming a Student

Step One
Apply online (http//www.virginiawestern.edu/admis
sions/become_a_student/applyforadmission2.html)
or fill out an application and either send it to
Admissions Office, Virginia Western Community
College, P.O. Box 14007, Roanoke, VA 24038, or
turn it in at Room C108.

10
Steps to Becoming a Student

Step One Continued
Persons who have attended Virginia Western within
the last three years or applied to Virginia
Western within the last year are not required to
complete a new Application for Admission. Please
contact the Admissions Office at (540) 857-7231
for assistance.
Wait for notification that your application was
processed successfully. The notification page
contains important information regarding your SIS
ID/Empl ID, username and temporary password.
Outstanding admission requirements or obligations
are also indicated. We suggest that you print
this page for your records.

11
Steps to Becoming a Student

Step Two
File for Financial Aid online (http//www.fafsa.ed
.gov/) or by filling out an application from the
Financial Aid Office located in Room C106 in
Chapman Hall.
VWCC provides financial assistance to students
through scholarships, grants, loans, and work
study opportunities. Please contact the Financial
Aid Office (540) 857-7331 for current deadlines
for applying.

12
Steps to Becoming a Student

Step Three
Assessment. Take the Compass Test in the Learning
Technology Center (Room B011) to find out your
current skill level in English and Math. The test
is also used to determine which courses will best
meet your academic needs. Sample questions are
available by clicking on the following links
Sample 1 (http//www.act.org/compass/sample/index.
html)
Sample 2 (http//www.act.org/compass/sample/algebr
a.html)
Sample 3 (http//library.thinkquest.org/20991/home
.html)

13
Steps to Becoming a Student

Step Four
Meet with a Counselor/Advisor.
Academic advising, information, evaluation
assistance with educational plans, registration
assistance, exploration of curricular and major
goals, answering questions about academic
policies and procedures, and referral services
are open to anyone who requests assistance,
including prospective students, faculty, and
staff.

14
Steps to Becoming a Student

Step Four Continued
Advisors are available in Room C105 in Chapman
Hall to help individuals on a first-come,
first-served basis.
New students are highly encouraged to see a
Counselor/Advisor in the Counseling Office while
currently enrolled curricular students should see
their faculty advisor.

15
Steps to Becoming a Student

Step Five
Select Plan of Study and Courses. It is very
important to select a program of study early if
you intend to graduate from Virginia Western.
If you need assistance with choosing a career
path, please visit the Hall Associates Career and
Employment Center located in the Student Center,
Room S202.
In addition, all financial aid recipients are
required to be placed in a curriculum to receive
aid.

16
Steps to Becoming a Student

Step Five Continued
Counselors are able to assist you with choosing a
program of study, come by the Counseling Office,
Room C105 in Chapman Hall to declare/change your
curriculum.
Click the following links for detailed
information on programs of study and class
schedule
Programs of Study http//www.virginiawestern.edu
/academics/programsofstudy/
Class Schedule http//www.virginiawestern.edu/cl
asses/

17
Steps to Becoming a Student

Step Six
Register and pay online or visit the Admissions
Office, Chapman Hall, Room C108, 540-857-7231.
Academic calendar - last day to drop and receive
refund and last date to withdraw from a class.

18
Steps to Becoming a Student

Step Seven
Pay tuition on the web, or in person by the
semester deadline. If tuition is not paid by the
semester deadline, registration will be cancelled
and students must re-register for their classes
if space is still available. Payment then must be
paid the same day.
Virginia Resident 81.74 per credit hour
Non-Virginia Resident 256.89 per credit
hour Composite tuition is subject to
change
You may enroll in the FACTS plan or review the
available payment plans at FACTS e-Cashier or
contact FACTS Tuition Management at
1-800-609-8056.

19
Steps to Becoming a Student

Step Eight
Purchase books, attend classes, and you are on
your way!
The Bookstore is located on the South Campus in
Craig Hall, located at the entrance of Duncan
Hall. To reach members of the Bookstore call
(540) 857-7334 or go to their website
athttp//www.virginiawestern.edu/bookstore

20
A Student Guide to My VWCC

Look up Your Username
Go to virginiawestern.edu and click (Look up your
username)
Enter your First Name and tab
Enter your Last Name and tab
Enter your six-digit birth date (birth month,
day, year) and tab
Enter your Emplid or Social Security Number (SSN)
If you do not know your Emplid or failed to
provide your SSN at the time of application to
the college, contact the Admissions Office at
(540) 857-7231.
Click Search
Your Username, Emplid, and Instituton will be
displayed

21
A Student Guide to My VWCC

Create a Password
Students accessing My VWCC for the first time
must create a password. Please review the hints
provided when creating a password.
Go to virginiawestern.edu and click (New? Get
access here.)
Enter your First Name and tab
Enter your Last Name and tab
Enter your six-digit birth date (birth month,
day, year) and tab
Enter your Emplid or Social Security Number (SSN)
If you failed to provide your SSN at the time of
application to the college, contact the
Admissions Office at (540) 857-7231.

22
A Student Guide to My VWCC

Create a Password (Continued)
Click Search
Enter a new Password and tab
Retype the Password
Scroll down on the page and create a Security
Question and Answer
Click Next
Your Username, Emplid, and Institution will be
displayed

23
A Student Guide to My VWCC

Reset a Forgotten Password
Go to virginiawestern.edu and click (Password
help)
Click Reset your password here
Enter your First Name and tab
Enter your Last Name and tab
Enter your six-digit birth date (birth month,
day, year) and tab
Enter your Emplid or Social Security Number (SSN)
If you failed to provide your SSN at the time of
application to the college, contact the
Admissions Office at (540) 857-7231.

24
A Student Guide to My VWCC

Reset a Forgotten Password (Continued)
Click Search
If required, provide the Security Answer and
click Submit
Enter a new Password and tab
Retype the new Password
If required, scroll down on the page and create a
Security Question and Answer
Click Next
Your Username, Emplid, and Institution will be
displayed

25
A Student Guide to My VWCC

Sign into My VWCC
Go to virginiawestern.edu and click (Go To
Login)
Enter your Username and Password
Click Log In

26
A Student Guide to My VWCC

Set Your User Preferences
Login to My VWCC
Click VCCS SIS8.9 Student Information System
Click Student Center
Scroll down to Personal Information
Click User Preferences
Select VA Western Community College
Select your Academic Career
Select the Term for example Fall 2007, (2074)
Click Save

27
A Student Guide to My VWCC

View Financial Aid Award
Login to My VWCC
Click VCCS SIS8.9 Student Information System
Click Student Center
Click View Financial Aid
Click the desired Aid Year. The award(s) you are
viewing is a projection based upon your
enrollment as a full-time student. Full-time
students must be enrolled for 12 or more credits.
To exit, click Sign Out

28
A Student Guide to My VWCC

Search for Classes
Login to My VWCC
Click VCCS SIS8.9 Student Information System
Click Student Center
Click Search for Classes
Select VA Western Community College
Select the Term and click Go
Enter at least two search criteria and click
Search

29
A Student Guide to My VWCC

Enroll/Add Classes
Login to My VWCC
Click VCCS SIS8.9 Student Information System
Click Student Center
Click Add a Class
Select the Term. Click change.

30
A Student Guide to My VWCC

Enroll/Add Classes (Continued)
Enter the 5-digit Class Number in the Enter Class
Nbr field. If you do not know the 5-digit Class
Number, use Class Search.
Click Enter. The Class Preferences page will
appear with the status of the class. If the
status closed, select another class number.
To add another class, click Next. Repeat until
all class numbers are entered.
Click Proceed to Step 2 of 3 and confirm your
classes.
Click Finish Enrolling. If an error is
identified, an error message will be displayed.

31
A Student Guide to My VWCC

Drop a Class
Login to My VWCC
Click VCCS SIS8.9 Student Information System
Click Student Center
Click Drop a Class
Select the Term. Click change.
Click the Select box next to the class to be
dropped
Click Drop Selected Classes
Confirm your selected classes
Click Finish Dropping. If an error is identified,
an error message will be displayed.

32
A Student Guide to My VWCC