TECHNICAL WRITING

1
TECHNICAL WRITING

• Guidance and Tips

2
OVERVIEW

• Feasibility Reports
• Cover Letters
• Business Letters
• Memos
• Letters of Invitation
• Tips

3
Feasibility Report

• Action Known
• Reports if Success is Likely
• If Condition Known, But Action is Not
• Recommends Action
• Comparisons of Products or Actions
• Recommends Alternative

4
Abstract

• Highly Condensed
• No More than 10 of the Report
• Commonly Very Short (6-10 lines)
• Most Important Part of the Report

5
Cover Letter

• Used to Transmit a Report
• Summarize for Decision-Maker

6
Business Letter

• Can Inform, Request or Direct
• Less Formal Than a Report
• Not "Informal"

7
Memos

• Informal
• Only "In house"
• Can Transmit, inform, request or Direct

8
Letters of Invitation

• Include the Time and Place in the Letter
• Inform the Reader What to Expect When He/She
  Arrives
• Mention Appropriate Attire
• RSVP?

9
Business Letter Writing

• Use Standard Size Stationary
• Same Quality Paper for Page 2
• Leave "White Space" at Top
• One to Two Inch Margins
• Single Space Within Paragraphs
• Double Space Between Paragraphs

10
Letters (Continued)

• Block Style
• No Punctuation in Address
• Dear "Mr., Mrs., Ms., Sir or Madam"
• Start with Subject and Purpose
• Set Tone Up Front
• Emphasize at the End

11

• Say YES in First Paragraph
• Say NO in the Last