Fall 2004 USPS Updates TCCSA

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Fall 2004USPS UpdatesTCCSA
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BENACC

• PLTOSI - New option added to convert unused
  personal leave to sick leave
• PLTOPAY - New option to pay employee for unused
  personal leave

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BENACC

• PLTOSI
• Converts unused personal leave to sick leave days
• Allows a minimum number of days to convert
• Allows exclusion of partial days

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BENACC
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BENACC

• Processing Options
• Convert personal leave option
• Convert one personal day to one sick day
• Convert 50 of unused to sick days
• Convert the unused personal days minus 1 to sick
  days
• Carryover 1 personal leave day and convert the
  remainder minus 1 to sick days

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BENACC
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BENACC

• Sort, sub-totals, pagebreak
• Employee ID
• Pay Group
• Check Distribution Field
• Employee Name
• Building/Department
• Appointment Type

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BENACC
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BENACC

• Selections
• Minimum value to convert
• Partial days
• Pay group
• Appointment type
• Contract start date
• Eligibility
• All

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BENACC
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BENACC
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BENACC

• Processing Steps
• Adds ATDSCN entry for reduction of personal leave
  balance to get balance back to zero
• Adds ATDSCN entry for increase of sick leave
  balance
• May not match the personal leave reduction if
  partial days are excluded

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BENACC

• PLTOPAY
• Converts unused personal leave to payment
• Allows minimum of days to be converted to payment
• Allows exclusion of partial days

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BENACC
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BENACC

• Payment can be placed in UPDCAL_FUT
• MIS pay type
• Account is that from first eligible job or first
  job
• Object code is set to 122 or 152

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BENACC
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BENACC

• Zero personal leave balance
• Allows balance to not be zeroed
• Defaults to Y zero leave balance
• ATDSCN AC PL record is created

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BENACC
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BENACC

• Convert personal leave option
• Rate of payment
• Flat rate for each unused personal day
• Up to four rates can be entered to allow a
  different rate for each day
• Rate type
• Hourly
• Daily
• Use the rate from JOBSCN

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BENACC
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BENACC
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BENACC

• Sort, sub-totals, pagebreak
• Employee ID
• Pay Group
• Check Distribution Field
• Employee Name
• Building/Department
• Appointment Type

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BENACC
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BENACC

• Selections
• Minimum value to pay
• Partial days
• Pay group
• Appointment type
• Contract start date
• Eligibility
• All

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BENACC
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BENACC
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CALCPAY

• Taxable gross added
• DEDDET and DEDTOT now include taxable gross
  figures
• Pay group, building/department codes and check
  distribution fields removed from reports

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CHKPRT

• Allows hire dates to print on pay stubs
• Hire date from JOBSCN
• Hire date reported to Department of Job and
  Family Services
• Can be used for payroll checks and direct
  deposits
• Contact DA-Site if interested in utilizing

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CHKPRT

• New optional tokens added
• ltINSTITUTION_NAMEgt
• ltINSTITUTION_ABRVgt
• ltHIRE_DATEgt
• ltODHS_HIRE_DATEgt

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LEVPRO

• Updated default
• Defaults to projection option regardless of
  previous option used

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NEWCNT/IMPORT

• Modified to flag informational messages
• If calculated pay per period amount differs from
  pay per period value in spreadsheet
• If calculated daily/hourly rate amount differs
  from daily/hourly rate value in spreadsheet
• Calculated values are always imported into NEWCNT

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NEWCNT/PURGE

• Optional report can be generated
• Summary report added to purge
• Similar to output from summary report option in
  NEWCNT/REPORT

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NEWCNT/REPORT

• Added per pay amounts
• Grand total of per pay figures
• Average of per pay figures

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NEWCNT/REPORT
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UDMS Updates

• Work days added to ATTENDANCE view
• Job status added to ATTENDANCE view
• Advance flag added to JOBS view
• Added fields to DED_DIRECT_DEP view for routing
  number short code
• Added new view for routing number file

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USPAUDIT

• Modified to issue a warning when dates are out of
  range

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USPEMS

• Added validations in PERDET to match those used
  by ODE in aggregation process
• Each employee lists validation errors
• Messages indicate potential validation error with
  field(s)
• Flagged by

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USPEMS

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USPLOAD

• Added ability to process by SSN and employee ID
• Obtains employee ID from biographical record for
  load and update of records in ATDSCN, BENSCN,
  DEDSCN, JOBSCN, PAYSCN and BIOSCN based on SSN
• Eliminates the requirement of having both
  employee ID and SSN

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USPLOAD

• Allows other values
• More user friendly values are accepted
• Appointment type
• Accepts Classified Certificated
• Retirement code
• Accepts SERS STRS
• Yes/No flags
• Accepts Yes No
• Etc.
• Complete listing in USPS reference manual

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USPRPT

• SURCHG
• Generates optional CSV or TAB delimited file

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USPRPT

• ACCRPT
• Option to generate a CSV file

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USPRPT

• Added selection by Pay Group

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USPRPT

• CHKSTS
• Added checking for break in check numbers when
  sorting by check number

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USPRPT

• FUTPAY/CURPAY
• Added summary of pay group totals to end of
  report as well as totals when pay groups break

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USPRPT

• RPTSUM
• Modified to allow personnel users access to report

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ERNREG

• New option to include all board amounts
• Y includes all board amounts in a separate
  column on report
• N excludes all board amounts except for the
  non-voluntary board amounts such as medicare and
  retirement
• Added to PAYROLLCD to always include all board
  amounts

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ERNREG

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ERNREG
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USPSCN

• BIOSCN
• Added fields for sub days
• Date of next evaluation

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USPRPT

• EMPMST
• Implemented sub days and date of next evaluation
  field

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USPRPT
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Routing Number Entry

• USPSDAT/ROUTSCN
• Master entry of routing numbers for direct
  deposit

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Routing Number Entry
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Routing Number Entry

• USPSDAT/ROUTRPT
• Report listing routing number information

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Routing Number Entry

• USPSDAT/ROUTRPT
• Report sample

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Routing Number Entry

• USPSCN/DEDSCN
• Allows short cut code for routing number
• If short code is used, routing number is
  supplied from the routing number entered in
  ROUTSCN
• If short code is used, routing number is
  non-modifiable
• ROUTSCN entries accessible by pressing help and
  selecting from popup window

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Routing Number Entry
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Routing Number Entry
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Routing Number Entry

• CHKPRT
• Allows institution description from ROUTSCN to be
  included in output data files
• Allows stub abbreviation from ROUTSCN to be
  included in output data files
• Available for
• Direct deposits pay stubs
• Form file will need to be updated if districts
  are interested.

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Routing Number Entry

• PAYDIR
• If short codes are in DEDSCN
• PAYDIR uses routing number assigned to the short
  code as defined in ROUTSCN

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Routing Number Entry

• New field added to DEDAMT file direct deposit
  record
• Routing number xref short code
• USPROUT.IDX file
• Routing number xref codes
• Routing numbers
• Descriptions
• May want to include this file in per payroll save
  procedures that execute prior to CHKUPD or other
  custom procedures

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CHKSTA

• Creates output text file
• Not a complete check as CHKPRT or PAYDED would
  generate
• YTD deductions not included
• Leave balancing not included
• Employee counts on deduction checks not included

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CHKSTA

• Print file created for all reissue options
• CHKSTA_CHKFORM.TXT
• CHKSTA_PAYDED.TXT
• CHKSTA_DIRFORM.TXT
• .DAT file created for use in some laser printing
• CHKSTA_CHKFORM.DAT
• CHKSTA_PAYDED.DAT
• CHKSTA_DIRFORM.DAT

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CHKSTA

• Laser printing may require rename
• Some laser printing software may require files
  created by CHKSTA to be renamed to match the
  names of the files created by CHKPRT and PAYDED