Student Information System (SIS)/Portal Progress Report

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Student Information System (SIS)/Portal Progress
Report

• Presentation to the UTFAB
• Monday, February 27, 2006
• 4-430 PM, Weber 202
• Bill Haid, Dir. Enrollment Services,
  William.Haid_at_Colostate.edu, 1-3466
• Chris Seng, Enrollment Services,
  Chris.Seng_at_Colostate.edu, 1-2596
• Don Hesser, Dir. Information Systems,
  Don.Hesser_at_Colostate.edu, 1-5491

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Outline

• Online Culture at CSU
• Success with COF processing
• Whats ahead
• Request for budget and staff
• Future at CSU demo
• Summary

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RAMweb Logins per Year
4
RAMwebUnique Users by Month
5
RAMweb Total Page Hits by Year
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Jan. 2006 Start of Semester
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RamPoint Comment

• This is an extremely easy and effective way for
  students to apply for scholarships. I have found
  that Colorado State has one of the best WEB
  Interfaces that provides almost all the
  information one would need. It is highly apparent
  that a significant amount of work and effort was
  involved in designing the WEB interface,
  information channels and the academic and
  non-academic data contained within.

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COF Processing

• Fall 2005
• 17,091 students
• 238,776 credits
• 19,102,080 of stipends
• Spring 2006
• 15,692 students
• 219,335 credits
• 17,546,800 of stipends

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FY 06 Activities

• Catalog - 7/1/2005
• General Person - 7/1/2005
• CSUID Number Available - 7/1/2005
• CLM - 7/1/2005
• E-Identity for all Applicants - 7/1/2005
• RAMweb via RamPoint - 10/10/2005
• Financial Aid for Fall 2006 - 10/31/2005
• Mock System Test 1 12/5/2005
• Mock System Test 2 2/20/2006
• Accounts Receivable 5/1/2006
• CSUID Card 6/5/2006

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3-Year Plan

• FY 07
• Class Schedule and Registration for Fall 2007
  live in ARIES
• Address gaps
• Update COF processing and rules in ISIS
• Implement Banner updates
• Ensure integration of ARIES with the portal and
  WebCT
• Considering WebCT Campus Edition 6
• FY 08
• Complete ARIES Installation
• Implement COF in Aries, process COF stipends in
  Aries
• Continue to address gaps, including for the
  graduate school
• Implement Banner updates
• Hardware refresh
• FY 09
• Continue to address gaps, including for the
  graduate school
• Implement Banner updates

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UTFAB Project Request

• The University has agreed to fund an additional
  500k (COF delay back fill) of the project
• UTFAB committed to the following costs in Fall
  2003
• Recurring contractual costs
• 5 years for the SIS upgrade
• 3 years for the portal (through Fall 06)
• Decision items for UTFAB
• Staffing
• Portal funding 50k/year, split 50/50 (about 6
  of total)
• Overall budget request 392,050

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Expenses for FY 07 Next Year

• Total identical to FYs 04, 05 06
• Still a very sparse budget

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Staffing Same for FY 07, Split 50/50

• Portal Developer ES
• 3 Student Web Applications Developers ES
• Vijay Prince, Alexandra Jamieson, and Shweta
  Manohar Behere
• Portal Java Developer - ACNS
• Web Applications Specialist IS
• DBA (Database Administrator) IS
• COF Project Manager and Implementer - SFS

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UTFAB Funding Criteria
1. Benefit as many students as possible All students at CSU will benefit.
2. Ability to effectively utilize the fee Your decision.
3. Not funded by CFT Check.
4. Adherence to budget and accountability Your decision.
5. Potential for direct student use Absolutely.
6. Effort, thought clarity in the plan Your decision.
7. Quantitative usage data See RAMweb graphs.
8. Financial co-sponsorship 80 of total funded by the University.
9. Central/distributed balance Your decision.
10. Cost/benefit ratio Your decision.
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DEMO -Students future

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DEMO - ARIES Channels/self service
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DEMO - DARS
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Summary

• We request your continued support of the project
  at the same level of 392,050/yr.
• The UTF and student support provided the critical
  impetus for the project
• The need for a system upgrade is great
• Thank you for your support!

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Questions

• are most welcome.