Microsoft PowerPoint and Desktop Publishing Lesson 3

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Microsoft PowerPointand Desktop Publishing
Lesson 3

• Lexington Technology Center
• December 10, 2002
• Bob Herring
• On the web at www.lexington1.net/adulted/computer/
  powerpoint_web_design_desk_pub.htm

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Powerpoint Lesson 3
Review of Thursdays Lesson

• Drawing Toolbar
• Drawing in PowerPoint
• Changing Toolbars
• PowerPoint Options

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Powerpoint Lesson 3
Spell Check and Style Checker

• Spell Check
• Choose Tools, then Spelling, or click the ABC
  icon
• Spell check works similarly to other Office
  programs
• Place words you use frequently in the custom
  dictionary
• Style Checker
• Choose Tools, then Style Checker
• Use this tool to ensure consistency

Style Checker Dialog Box
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Powerpoint Lesson 3
Style Checker Options

• The Style Checker can be used to quickly make
  your presentation
• consistent and to find places where the
  text/picture goes off the
• viewable area

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Powerpoint Lesson 3
Headers and Footers

• Choose View, then Header and Footer
• For footers, select desired components, then
  apply to slide or slides
• Headers apply only to notes and handout pages
• Format Headers and Footers on the slide master

Date Time
Date Time Indicator
Slide Number Indicator
Slide Number
Footer
Footer Indicator
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Powerpoint Lesson 3
Printing

• Choose File, then Print (or Control P)
• Select printing options number of copies,
  which slides, what
• format, color and framing options

Number of Copies
Slides to Print
Print Format
Color Options
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Powerpoint Lesson 3
Print Format Options

• Choose File, then Print (or Control P)
• Select Print what down arrow
• Choose either slides, handout pages, or notes
  pages

Down arrow
Print Format
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Powerpoint Lesson 3
Help

• Choose Help, then select Microsoft PowerPoint
  Help (or, Press F1)
• The Office Assistant will appear (if not
  already visible) with a
• question box to enable the user to ask for
  help.
• The Office Assistant is equivalent to the
  Find tab of Office 97

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Powerpoint Lesson 3
Help, Contents Tab

• Choose Help, then select Contents and Index
  (PowerPoint 97)
• Click on the Contents tab
• Help topics organized as a series of articles

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Powerpoint Lesson 3
Help, Contents Tab

• Articles lead to sub-articles which give
  specific instructions

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Powerpoint Lesson 3
Help, Index Tab

• Choose Help, then select Contents and Index
  (PowerPoint 97)
• Click on the Index tab
• Help topics arranged in alphabetical order

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Powerpoint Lesson 3
Help, Find Tab

• Choose Help, then select Contents and Index
  (PowerPoint 97)
• Click on Find tab
• Help topics arranged for a database search

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Powerpoint Lesson 3
Inserting Sounds and Movies

• Choose Insert, then Movies and Sounds, and pick
  Sound from File
• Navigate to the sound file and click insert
  the speaker icon appears
• Size the icon like any graphic
• In Slide Show, click the icon to play -- or use
  Action Settings
• Insert and size movies the same way --
  PowerPoint uses the first
• frame as the placeholder
• Click to play click again while playing to
  pause

Star Wars
Wile E. Coyote
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Powerpoint Lesson 3
Animations

• For simple animations, select text box that
  will be animated

• Choose Slide Show, then select Preset Animation

• Select desired animation

• Animations are

• Drive-In

• Drop-In

• Flying

• Wipe Right

• Camera

• Dissolve

• Flash Once

• Split Vertical Out

• Laser Text

• Appear

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Powerpoint Lesson 3
Custom Animation

• Animations can be customized to add various
  effects

The world is not enough when it comes to
animation!
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Powerpoint Lesson 3
Animated Transitions

• Choose Slide Show, then select Slide Transition
• 37 different transitions are available select
  desired and apply
• After applying transitions, watch the show to
  see what the
• effect is. Simpler may be better!

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Powerpoint Lesson 3
Timings

• Choose Slide Show, then select Rehearse Timings
• Slide show view appears with Rehearsal dialog
  box
• Say the presentation out loud as it would be
  presented
• When finished with the slide, click the right
  arrow to go
• to the next slide. PowerPoint records the
  time used and
• inserts it into the presentation
• Click the Pause button to stop the time
  recording

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Powerpoint Lesson 3
Action Settings

• Select the text or object to be linked to an
  action
• Choose Slide Show, then Action Settings
• Action Settings dialog box appears choose
  either the Mouse Click
• or the Mouse Over tabs (usually a click)
• Select the desired action (usually a hyperlink)

Hyperlink Settings
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Powerpoint Lesson 3
Slide Shows

• Open the desired presentation navigate to the
  beginning slide
• Choose Slide Show, then View Show
• Presentation changes to full screen sounds,
  animations, and
• transitions become active
• It is usually better to begin with a mouse
  click rather than with
• a timed transition!

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Powerpoint Lesson 3
Creating Templates

• Create the desired template as a regular
  presentation
• Choose File, then Save As
• Click on the down arrow in the Save as type
  entry box
• Click on the Presentation Template (.pot)
• Accept PowerPoints choice of folder (usually
  Templates)
• Save the template

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Powerpoint Lesson 3
REVIEW

• Spell Check
• Style Checker
• Headers and Footers
• Printing PowerPoint Slides
• PowerPoint Help
• Animations
• Transitions
• Slide Shows
• PowerPoint Templates

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