Migration to Exchange Rita Anderson, Project Manager 777-7507 [e-mail]

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Migration to ExchangeRita Anderson, Project
Manager777-7507ritaa_at_sc.edu
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Migrating from GroupWise
Convenience
Time

• Student E-Mail
• Immediate Cut-Over
• Users Are Left to Migrate Old Mailbox Contents
  on Their Own
• 70,000 Accounts Up and Running on Day 1
• Minimal Negative Feedback
• Non-Demanding User Base

• Faculty / Staff
• Almost Seamless Migration
• Preserve Actual E-Mail Addresses
• Co-Existence With GroupWise
• Migrating Almost Everything
• Mail
• Tasks
• Calendar
• Archives

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What Migrates and What Doesnt

• What Migrates
• Mail Messages
• Calendar Appointments
• Notes
• Tasks
• Personal Address Book
• Archives
• Migrated per user at the desktop level

• What Doesnt
• Frequent Contacts
• Move the ones you want to save to your personal
  address book.
• Rules
• Have to be recreated on Outlook
• Proxies
• Reconfigure delegates.

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The Migration Process

• On Migration Date
• Your _at_gwm.sc.edu address points to Exchange.
• A forward rule is set to forward any messages
  still going to GroupWise to your Exchange
  mailbox.
• Initiate the copy of the contents. The copy
  should complete overnight.

• After Migration
• Begin migrating archives
• Note when you send e-mails, you will be sending
  as username_at_law.sc.edu

• Before Migration
• Your IT team will install Outlook (or Entourage)
  on your workstation.
• Make Sure your GroupWise mailbox is less than
  300 MB
• Save any GroupWise Frequent Contacts by moving
  them to you personal address book
• Reset your password on VIP if you have not
  already done so.

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How to Prepare

1. Change your password in VIP if you have not done
   so in the last 6 months!
2. Make sure your GroupWise mailbox is less than 300
   MB.
3. Save any Frequent Contacts to keep in your
   personal address book.
4. Attend Outlook Training if you prefer.

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Once You Migrate

• Communicating with Folks Still on GroupWise
• Your address is in the GroupWise address book
• Please encourage folks to delete frequent
  contacts.
• Their addresses are in Exchange for your
  convenience.
• Calendar appointments are typically sent as text
  messages between the two systems.

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Once You Migrate

• Listservs
• If your default sending address changes, you may
  need to update your Listserv membership.
• PDAs
• Windows Mobile compatible PDAs sync with
  Exchange.
• BlackBerry devices require NotifyLink.
• Alias EVM
• Reset your alias to point to username_at_law.sc.edu
  .
• Reset your electronic voicemail to
  username_at_law.sc.edu

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Once You Migrate

• Laptops
• Outlook is Configured as RPC/HTTPS. No VPN
  connection is required to connect off campus.
• Web Access https//webmail.sc.edu
• Spam Management
• Fully Featured SonicWall Spam Management
• You may still receive some messages scored with
  sss
• Tailor your spam tolerance to your
  preferences.https//myspam.sc.edu

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Whats Left to Be Done

• Online Archival
• Working with procurement to purchase
  transparent online archival software.
• Move older e-mails to slower, less expensive
  storage.
• Message can still be viewed and accessed via
  Outlook.
• Alleviates the 300 MB Limit.
• Implementation planned for Summer 08
• Upgrade to Exchange 2007
• Planned for 2009

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Staying Informed

• Frequently Asked Questionshttp//www.sc.edu/univ
  ersityemail/
• Training Schedule http//www.sc.edu/universityem
  ail/outlooktraining/