HR Forum

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Welcome!

• HR Forum
• September 13, 2006
• Human Resource Services
• University of Florida

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Todays Agenda

• Benefits Open Enrollment
• Compensation Program 2006-2007
• DROP Reports
• GatorJobs
• Healthy Gators
• Homecoming Holiday
• Retirement Special Pay Plans
• Unemployment Workers Compensation

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2006-2007Benefits Open Enrollment
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Benefits Open Enrollment Communication Timeline
and Important Dates

• Developed a comprehensive communication plan.
• HR Forum
• Dedicated website
• Early August
• InfoGator Articles
• Early to Mid September
• InfoGator Articles
• Individualized Benefit statement from State
  containing details on State sponsored plans and
  enrollment instructions

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Benefits Open Enrollment Communication Timeline
and Important Dates

• Letter from Human Resources along with brochures
  for State sponsored supplemental plans (dental,
  vision, etc.) mailed to campus addresses
• myUFL home and splash page article
• Link off the UF home page to open enrollment
  details
• Marquee message throughout open enrollment
• Article in the Independent Alligators Events
  Section
• Open Enrollment posters

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Benefits Open Enrollment Communication Timeline
and Important Dates

• Mid to Late September
• Open Enrollment (OE) begins September 19th
• Benefits Fair on September 25th and 26th at the
  Reitz Union
• Letter from Gabor announcing OE for the Long Term
  Disability plan with guarantee issue

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Benefits Open Enrollment Communication Timeline
and Important Dates

• October
• OE ends on October 18th at 530 pm EST.
• Confirmation statements for changes made during
  OE will be mailed out
• November
• November 2nd at 530 pm EST will be the deadline
  to make any corrections to changes that were made
  during OE
• Communications from both UF and State will be
  posted on HR website at www.hr.ufl.edu under
  Benefits, Open Enrollment section

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Benefits Open EnrollmentWhats Not Changing?

• Several State sponsored plan designs remain
  unchanged for 2007
• Health PPO, HMO and Health Investor options
• Health premiums for full-time employee remain
  unchanged
• Dental
• Vision
• Basic and Optional Life Insurance
• Some Supplemental Plans (STD, Hospital)

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Changes for 2007 Plan Year

• In April 2007, employer contribution rates will
  increase from 346.16 to 377.86/mo. for
  individual coverage and from 715.92 to
  787.60/mo. for family coverage.
• Full-time employees will not be impacted, however
  part-time employees will see a proportional
  increase based on FTE.
• Employees with 2 AFLAC Cancer plans will be
  notified by the company and moved into one plan
• People First will have system edits to preclude
  future enrollments for eligibility or continuing
  coverage restricted by age or existence of
  overlapping coverage under the same vendor.

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Changes for 2007HMOs

• AvMed is expanding service to Lake County
• United Health Care HMO is also expanding coverage
  to Baker, Jefferson, Madison, Taylor, Wakulla
  and Walton counties
• Vista Health Plan HMO is offering a health
  investor/HSA option in addition to their
  traditional HMO plan

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Changes for 2007UF Domestic Partner Plan

• UFs Domestic Partner plan will offer a Partner
  Program providing health coverage at no cost if
  both partners are active UF employees.
• Due to IRS regulations, imputed income must be
  assessed. The impact will affect the primary
  partner (individual who has been employed
  longer).

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Changes for 2007UF Sponsored - Long Term
Disability

• Minor changes for 2007 include
• Maximum monthly benefit will increase from 7000
  to 9000.
• Cost of living adjustment will change from 3 to
  2 annually.
• Definition of disability to reflect a 2 year own
  occupation rather than a 3 year.
• Social Security offset will now include any
  monies an employee or their family receives as a
  result of an employees disability.
• Slight rate increase 90 Day Option -- .61/100
  of salary coverage, and the 30 Day Option --
  .94/100 of salary coverage.
• This years enrollment is guarantee issue, which
  does not require evidence of insurability.

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Benefits Open Enrollment How To Enroll

• Changes to state sponsored benefits may be made
  online via the People First website at
  https//peoplefirst.myflorida.com or via IVR by
  calling 1-866-663-4735
• Changes to UF sponsored benefits (Term Life, Long
  Term Disability, Whole Life) may be made by
  completing appropriate forms available on the HR
  website at www.hr.ufl.edu and returning the forms
  to the nearest HR office on campus

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Compensation Program 2006-2007

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Raise File Reports

• Security Role
• UF_ER_HRPR_PAY
• UF_ER_HRPR_CurrPayCycle
• Enterprise Reporting gt Human Resources
  Information gt Pay Information gt Current Pay Cycle
  gt Raise Reports

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Important Dates

• September 15 File closed to core offices
• September 16 File loaded to job data

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DROP Reports

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Gator JobsLaunch October 16, 2006

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GatorJobs

• Classes have started and enrollment is been very
  high
• Requests for security submitted after October 6
  will not be guaranteed to have security on
  October 16

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GatorJobs

• About 100 active requisitions have been closed
  out over the past 2 weeks
• Avoid hosting applications in two locations
  eRecruit AND GatorJobs
• No applicants will be carried over into GatorJobs

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GatorJobs

• September 18First day to begin requesting
  security roles
• October 3Last day to submit requisition to core
  office for posting in eRecruit
• October 6Last day core office can post in
  eRecruit

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GatorJobs
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GatorJobs
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GatorJobs
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GatorJobs
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GatorJobs
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Healthy Gators 2010

• Orange Blue- A Healthy You

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Key Facts

• Healthy Gators 2010
• is a campus wide coalition with representatives
  from 40 different campus groups
• chaired by UF First Lady Chris Machen
• dedicated to promoting a healthy campus
  environment and a healthy body, mind and spirit
• for all members of the University of Florida
  community

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Why 2010?

• Healthy People 2010 contains over 400 national
  health objectives to be achieved by the year
  2010.
• Healthy Campus 2010 consists of the objectives
  that are relevant to a college setting.
• Many college campuses are using Healthy Campus
  2010 to guide health priorities and programs.

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Healthy Gators 2010 accomplishes their mission
by

• Assessing health status and behaviors
• Reviewing developing health policies
• Offering health programs
• Promoting existing campus health events, services
  and resources

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Over 40 Coalition Partners

• Housing Residence Education
• Living Well Employee Wellness Center
• Physical Plant Division
• Recreational Sports
• Registrar Services
• Student Government Health Cabinet
• Student Health Care Center
• Student Mental Health Services
• UF Water Institute
• University Athletic Association
• WUFT-TV/DT
• WUFT-WJUF-FM

• Center for Spirituality and Health
• Counseling Center
• Dean of Students Office
• Disability Resources
• Division of Epidemiology
• Division of Human Resources
• Division of Student Affairs
• Employee Assistance Program
• Environmental Health and Safety
• GatorWell Health Promotion Services
• Graduate School
• Health Science Center
• Health Science Center Libraries
• Honors Program

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Coalition Partners Continued ...

• Colleges of
• Agricultural Life Sciences
• Dentistry
• Health Human Performance
• Journalism Communications
• Law
• Liberal Arts Sciences
• Medicine
• Nursing
• Public Health Health Professions

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Coalition Partners Continued ...

• Academic Departments
• Clinical and Health Psychology
• Educational Psychology
• Family, Youth and Community Services
• Food Science and Human Nutrition
• Health Education and Behavior
• Health Services Research, Management and Policy
• Occupational Therapy
• Pharmacology and Therapeutics
• Religion

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2005-2006 Accomplishments

• Hosted kickoff events in fall 2005 with over
  1,100 attendees.
• Recommended making the no smoking within 50 feet
  of an entranceway policy universal on campus.
  The policy passed in fall 2005.
• Conducted a Health at UF opinion survey in
  spring 2006 asking faculty, staff and students
  how to make UF a healthier place to live, study
  and work.
• Began offering Weight Watchers classes for
  faculty and staff.
• Created a comprehensive website of campus health
  resources, services and organizations.

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Our Website

• www.healthygators.hhp.ufl.edu
• A one-stop site for health information, services
  and events on the UF campus.

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2006-2007 Focus STRESS

• Why Stress?
• Major institutional changes at UF in the past few
  years have led to increased stress among faculty,
  staff students
• Stress may be a root cause of many negative
  health behaviors
• Mismanaged stress negatively impacts
  interpersonal relationships both at work and at
  home
• Chronic stress negatively influences overall
  health and quality of life

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2006-2007 Focus STRESS

• What we intend to do in 2006-2007
• Increase awareness on how stress influences
  health
• Sponsor, co-sponsor and and/or promote stress
  management resources, services and programs
• Review campus policies that address stress
• Encourage physical activity as a way to reduce
  stress

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Fall 2006 Initiatives

• Gators on the Go
• Campus Sidewalk Signage
• Kickoff Event

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Gators on the Go

• What?
• Gators on the Go is a free web-based exercise
  program that allows UF faculty, staff and
  students of any fitness level to walk, swim,
  bike, dance, run or even garden their way to a US
  or European city of their choice.
• Participants choose a goal distance and then log
  their mileage from different activities as they
  travel to their destination.

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Gators on the Go

• When?
• The program begins on September 20, 2006 and runs
  until December 6, 2006.
• Participants will have the option to continue
  logging their activity for the next year!

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Gators on the Go

• Where?
• Register now on the Healthy Gators 2010 Web site
  www.healthygators.hhp.ufl.edu

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Gators on the Go

• Who?
• All University of Florida faculty, staff and
  students may participate in the program for FREE!
• This program is sponsored by Healthy Gators 2010,
  the College of Health and Human Performance and
  Living Well.

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Gators on the Go

• Why?
• Participants can set activity goals, track their
  progress online, explore or continue to benefit
  from exercising more, receive encouragement from
  daily health messages and educational
  information.
• Incentives Pedometer, Ultimate Pro Workout kit
  with DVD, Camelbak hydration pack and a Polar
  heart rate monitor

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Campus Sidewalk Signage

• 5 routes ranging from 1 to 5 miles around campus
• Healthy Gators 2010 logo and Web site will be
  prominently displayed
• Routes encompass all areas of campus
• Route map is posted on the Healthy Gators 2010
  Web site

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Campus Sidewalk Signage

• All sidewalk signs will be posted by the end of
  the fall semester
• One route will be completed for the Gators on
  the Go kickoff event

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Campus Activity Routes
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Gators on the Go Kickoff Event

• What?
• A kickoff event featuring UF First Lady, Chris
  Machen
• Sign-up tables
• One-mile walk to showcase sidewalk signs
• Brief speech by Mrs. Machen

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Gators on the Go Kickoff Event

• When?
• Tuesday, September 26th
• Info tables 11 a.m. until 2 p.m.
• One-mile walk 1130
• Chris Machens speech Noon
• Why?
• To promote Gators on the Go
• T-shirts for the first 200 walkers
• Refreshments for walkers
• Where?
• Reitz Union Colonnade

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Please Join Us!

• Chris Machen, Chair, cmachen_at_ufl.edu
• Jill Varnes, Vice Chair, jvarnes_at_hhp.ufl.edu
• Jane Emmerée, Chair, Communications/PR Work
  Group, emmeree_at_ufl.edu
• Cher Harris, Member, Programming Work Group,
  ctharris_at_hhp.ufl.edu
• Phil Barkley, Chair, Policy Work Group,
  pbarkley_at_ufl.edu

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• Questions, comments, suggestions?

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Homecoming HolidayOctober 6, 2006

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Retirement Special Pay Plan

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Retirement Special Pay Plan

• What is it?
• It is a 401 (a) retirement plan for sick and
  vacation payments at the time of separation of
  salaried (non-OPS) employees.
• It provides the maximum tax advantages for these
  payments for employees and the University.

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Plan Administrator

• BENCOR, Inc. is the plan administrator for the
  University of Florida. U.S. Bank is the trustee
  and handles all deposits into and distributions
  of the plan for the University and BENCOR.

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Retirement Special Pay Plan (continued)

• Who is eligible?
• Faculty, TEAMS, and USPS employees with payments
  of 2,000 or more from sick and vacation
  payments. Employees entering DROP after
  implementation will also participate.

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Retirement Special Pay Plan (continued)

• Advantages
• Contributions are pre-tax.
• Federal income tax deferral.
• Employee and employer save 7.65 Social Security
  and Medicare tax.
• Account balance is portable.
• No administrative fees.

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Retirement Special Pay Plan (continued)

• Implementation November 29, 2006.
• Educational sessions offered this fall
• August (already occurred)
• Wednesday, September 20, 2006
• 1000 AM - 1130 AM, JWRU Auditorium 2nd
  Floor    
• Wednesday, October 11, 2006
• 1000 AM - 1130 AM, JWRU 282 Lecture Hall
• Wednesday, October 25, 2006
• 1000 AM 1130 AM, DeWeese Auditorium, Brain
  Institute        

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UF Web Site

• Additional information may be found at the
  following web site
• http//www.hr.ufl.edu/benefits/retirement.htm

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QUESTIONS?
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Unemployment Compensation

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Unemployment Compensation

• Eligibility Employees who lose their jobs
  through no fault of their own or have their work
  hours reduced against their wishes may be
  eligible for UC benefits.
• Who pays for UC benefits at UF? UF is classified
  as a Reimbursable Employer, which means that the
  states Department of Revenue (DOR) pays UFs UC
  charges as they occur. DOR then bills UF
  quarterly for those charges. The UF department
  or budget entity that last employed an eligible
  individual is responsible for all liabilities
  incurred by UF.

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Unemployment Compensation

• How much money will an individual receive each
  week while on unemployment compensation? If an
  individual is found to be eligible, the amount of
  the UC check will be between 32 and 275 per
  week, based on the claimants previous earnings.
  Work history determines the duration of benefit
  eligibility. Maximum period benefits may be paid
  is 26 weeks.
• How are UC benefits determined? The current
  total amount of available benefits can range from
  a minimum of 850 to a maximum of 7,150. The
  benefit amount is basically equal to 1/26th of
  1/4th of the base period gross earnings. The
  maximum weekly benefits of 275 is equal to
  1/26th of 7,150..

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Unemployment Compensation
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Workers Compensation

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Workers Compensation

• Accident - means only an unexpected or unusual
  event or result that happens suddenly.
• Disability or death due to the accidental
  acceleration or aggravation of a venereal disease
  or of a disease due to the habitual use of
  alcohol or controlled substances or narcotic
  drugs, or a disease that manifests itself in the
  fear of or dislike for an individual because of
  the individual's race, color, religion, sex,
  national origin, age, or handicap is not an
  injury by accident arising out of the employment.
  Subject to s. 440.15(5), if a preexisting disease
  or anomaly is accelerated or aggravated by an
  accident arising out of and in the course of
  employment, only acceleration of death or
  acceleration or aggravation of the preexisting
  condition reasonably attributable to the accident
  is compensable, with respect to any compensation
  otherwise payable under this chapter.

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Workers Compensation

• "Injury" means personal injury or death by
  accident arising out of and in the course of
  employment, and such diseases or infection as
  naturally or unavoidably result from such injury.
  Damage to dentures, eyeglasses, prosthetic
  devices, and artificial limbs may be included in
  this definition only when the damage is shown to
  be part of, or in conjunction with, an accident.
  This damage must specifically occur as the result
  of an accident in the normal course of
  employment.
• An injury or disease caused by exposure to a
  toxic substance, including, but not limited to,
  fungus or mold, is not an injury by accident
  arising out of the employment unless there is
  clear and convincing evidence establishing that
  exposure to the specific substance involved, at
  the levels to which the employee was exposed, can
  cause the injury or disease sustained by the
  employee.

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Workers Compensation

• Arising out of and in the course of employment
• Arising out of pertains to occupational
  causation. An accidental injury or death arises
  out of employment if work performed in the course
  and scope of employment is the major contributing
  cause of the injury or death.
• In the course of employment means that a worker
  must have sustained an injury resulting from an
  accident while engaged in employment, e.g.,
  during working hours, on the employers premises
  or at a place where an employee may reasonably
  be, during the performance of employment duties
  or during an activity related to the performance
  of employment duties.

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Thank you for attending!