PRESENTATION TO THE PORTFOLIO COMMITTEE ON PUBLIC SERVICE AND ADMINISTRATION

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PRESENTATION TO THE PORTFOLIO COMMITTEE ON PUBLIC
SERVICE AND ADMINISTRATION

• PUBLIC SERVICE COMMISSION
• ANNUAL REPORT 2004/05
• 12 OCTOBER 2005

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ADMINISTRATION

• AIM RESPONSIBLE FOR THE OVERALL MANAGEMENT AND
  SUPPORT OF THE OFFICE

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Income Statement for the year ended 31 March 2005

• Revenue

R000 2004/05 2003/04
Voted Funds 73 081 64 215
Other revenue 189 229
Local foreign aid assistance 135 343
Total 73 405 64 787
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Income Statement for the year ended 31 March 2005

• Expenditure

R000 2004/05 2003/04
Compensation of employees 50 442 71 46 071 71
Goods and services 19 574 27 16 546 18
Financial transactions in assets and liabilities 10 224 3
Local and foreign assistance 135 343 2
Transfers and subsidies 171 133
Machinery and equipment 868 1 1 100
Software and other intangible assets 63 71

Total 71 263 100 64 488 100
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Income Statement for the year ended 31 March 2005

• Net Surplus

R000 2004/05 2003/04
Net Surplus 2 142 299
Made up as follows
Voted funds surrendered 1 953 (3) 70 (0.1)
Other Revenue surrendered 1 89 229
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Report of the Audit Committee for the year ended
31 March 2005

• The Audit Committee meets at least two times a
  year according to Section 77 (b) of the PFMA.
  During the year under review, two meetings were
  held i.e 23 July 2004 and 23 March 2005.
• In line with the PFMA requirements Internal Audit
  provides the Audit Committee and management with
  assurance that the internal controls are
  appropriate and effective.
• The Audit Committee is satisfied with the content
  and quality of monthly and quarterly reports
  prepared and issued by the Accounting Officer and
  the Office during the year under review.
• The Audit Committee concurs and accepts the
  conclusions of the Auditor-General on the Annual
  Financial Statements and is of the opinion that
  the audited Annual Financial Statements be
  accepted and read together with the report of the
  Auditor-General.

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Management Report for the year ended 31 March 2005

• Surplus increased from 0,1 in 2003/04 to 3 in
  2004/05
• Donor funds amounting to R134 611 were drawn and
  utilised during the period under review compared
  to R342 646 in the previous financial year. The
  OPSC however, continued to receive donor funds in
  kind mainly from GTZ.
• The Public Service Commission will be focusing on
  the ongoing implementation of the National
  Anti-Corruption Hotline [phone]) for the
  public service, the roll out of the Citizen
  Satisfaction Surveys as well as the Citizens
  Forums.
• There were no material events that occurred after
  31 March 2005.

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Report of the Auditor-General for the year ended
31 March 2005

• The Audit Report of the Auditor-General was
  unqualified.
• There was one emphasis of the matter due to the
  fact that for the period 1 August 2004 to 30
  October 2004, the internal audit function was not
  in operation, the Office was in the process of
  appointing one.

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Human Resources Management Report for the year
ended 31 March 2005

• Vacancy rate 20.6
• Overall staff turnover rate 6.9
• Skills development
• No misconduct and disciplinary hearings heard
• No officials on precautionary suspensions
• One grievance lodged by organised labour on
  behalf of their members and was resolved
• Employee wellness programme underway

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Programme 2

• INVESTIGATIONS AND HUMAN RESOURCE REVIEWS
• AIM To enable the Commission to improve labour
  relations and management, undertake public
  administration audits and investigations and
  promote anti-corruption practices and review the
  implementation of human resource in the Public
  Service.
• This programme is divided into 3 Sub-Programmes
• Labour Relations Improvements
• Public Administration Investigation
• Professional Ethics and Human Resource Reviews

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Sub-Programme Labour Relations Improvements

• AIM
• To enhance public service labour relations and
  management by conducting investigative research
  and providing advice on complaints, grievances,
  labour relations practices and policies.
• MEASURABLE OBJECTIVES
• To investigate grievances and complaints lodged
  by public servants and to recommend appropriate
  remedies to national and provincial Executive
  Authorities
• To conduct investigations into complaints
  relating to the application of personnel and
  public administration, and
• To conduct research on issues relating to
  implementation of labour relations principles.

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Sub-Programme Labour Relations Improvements

• OUTPUTS
• 471 grievances were received and 299 were
  finalised. Of these, 220 were referred due to
  the fact that the PSC had no jurisdiction to
  consider them
• The following reports were produced
• Assessment of the role of labour relations
  officers, and
• Verification of the implementation of the
  Grievance Procedure Rules

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Sub-Programme Public Administration
Investigations

• AIM
• To undertake audits and investigations into
  public administration practices.
• MEASURABLE OBJECTIVES
• To investigate public administration practices
  and make recommendations to departments,
• To undertake forensic audits and investigations
  into public administration practices, and
• To monitor and evaluate financial misconduct
  cases and maintain a database

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Sub-Programme Public Administration
Investigations

• OUTPUTS
• Investigations and reports on various allegations
  regarding financial, procurement and human
  resource related irregularities and other forms
  of maladministration in the following Departments
  / organisational components
• National Prosecuting Authority
• Judicial Inspectorate of Prisons
• KZN Department of Economic Development and
  Tourism
• Mpumalanga Department of Housing

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Sub-Programme Public Administration
Investigations

• Outputs (continued)
• Home Affairs
• SAMDI
• Judicial Inspectorate of Prisons
• Department of Correctional Services
• Water Affairs and Forestry
• Social Development
• KZN Department of Housing
• Free State Department of Environmental, Economic
  Affairs and Tourism
• Mpumalanga Department of Land Affairs and
  Agriculture

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Sub-Programme Professional Ethics and Human
Resource Reviews

• Aim To establish a culture of professional and
  ethical behaviour and to review human resource
  practices in the public service
• Measurable Objectives
• To review human resource practice in the public
  service
• To research and evaluate professional ethics and
  corruption prevention
• To monitor and raise awareness of conflict of
  interest issues among managers and maintaining
  the financial disclosure framework

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Sub-Programme Professional Ethics and Human
Resource Reviews

• The National Anti-Corruption Hotline for the
  Public Service was launched.
• The Second National Anti-Corruption Summit was
  held and the Commission provided Secretariat and
  logistical support.
• The following reports were produced
• Implementation of Financial Disclosure Framework
• Explanatory Manual for the Public Service
  (development and translation)

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Sub-Programme Professional Ethics and Human
Resource Reviews

• Outputs (continued)
• Generic professional ethics statement for the
  Public Service was developed
• Whistle-blowing guideline
• Commenced with an evaluation of the
  implementation of the Policy Framework on
  Managing HIV/AIDS in the workplace and the
  establishment of an employee assistance programme
  within the Public Service.

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PROGRAMME 3

• MONITORING AND EVALUATION
• AIM To enable the Commission to establish a high
  standard of public service leadership, good
  governance and improved service delivery through
  public participation.
• This programme is divided into three
  sub-programmes
• Governance Monitoring
• Leadership and Performance Improvement
• Service Delivery and Quality Assurance

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Sub-programme Governance and Monitoring

• Aim To promote good governance and improve
  governance practices in the Public Service.
• Measurable Objectives
• To monitor and evaluate the implementation of the
  principles governing public administration and
• To monitor and evaluate the implementation of
  compliance framework in the area of selected
  legislation, e.g. the Promotion of the
  Administrative Justice Act and Promotion of the
  Access to Information Act.

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Sub-programme Governance and Monitoring

• Outputs
• Six national departmental reports and eight
  provincial department reports on the departments
  compliance with the Constitutional values and
  principles of public administration were produced
• State of the Public Service Report was released
• A report was produced following a management
  audit in the Western Cape Department of Arts,
  Culture, Sport and Recreation
• Guidelines on the verification of qualifications
  in the Public Service were developed
• A monitoring report on the implementation of the
  Promotion of the Administrative Justice Act was
  produced

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Sub-programme Leadership and Performance
Improvement

• Aim To promote a high standard of public service
  leadership and to encourage improvements in
  service delivery.
• Measurable Objectives
• To facilitate the evaluation of national and
  provincial HoDs
• To provide guidelines on the performance
  management of HoDs

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Sub-programme Leadership and Performance
Improvement

• Measurable Objectives (continued)
• To advise Executing Authorities and HoDs on the
  quality of performance agreements and
• To conduct evaluations of key government
  programmes

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Sub-programme Leadership and Performance
Improvement

• Outputs
• Seventeen national HoDs and 23 provincial HoDs
  were evaluated. The number of HoDs evaluated is
  dictated by a number of factors including
• whether HoDs have completed qualifying periods
  and
• Whether a signed performance agreement is in
  place.
• New guidelines on HoD evaluations were issued.
• The first phase of the evaluation of the poverty
  relief programme of government commenced with an
  audit of all government poverty relief programmes
  and projects.

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Sub-programme Service Delivery and Quality
Assurance

• Aim To promote improved service delivery
  through public participation and quality audits.
• Measurable Objectives
• To conduct performance and management audits
• To promote Batho Pele compliance
• To assess the impact of the quality assurance
  assessment methodology
• To plan, conduct and manage citizen satisfaction
  surveys and citizens forums and

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Sub-programme Service Delivery and Quality
Assurance

• Measurable Objectives (continued)
• To monitor and investigate adherence to
  applicable procedures in the Public Service.

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Sub-programme Service Delivery and Quality
Assurance

• Outputs
• The following three service delivery evaluation
  reports were produced
• Review of Sector Policing and SAPS Role in
  Community Crime Prevention
• Evaluation of implementation of Service Standards
  in the Pubic Service and
• Monitoring and Evaluation of Learner Support
  Material
• The following service delivery guidelines were
  also produced
• Good practice guide on Sector Policing
  Management
• Guidelines on Performance Management in Welfare
  Departments

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Sub-programme Service Delivery and Quality
Assurance

• Outputs (continued)
• Guide on Performance Management in Hospitals and
• School District Management guide.
• A survey on the Criminal Justice Sector was
  conducted
• A tool kit for the implementation of Citizens
  Forums was developed. An instructional video and
  a graphic step-by-step guide to the
  implementation of Citizens Forums has also been
  developed

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THANK YOU