Welcome to MAGIC The Michigan Automated Grant Information Connection http://www.michigan.gov/magic Highway Safety Grant Application

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Welcome to MAGICThe Michigan Automated Grant
Information Connectionhttp//www.michigan.gov/ma
gicHighway Safety Grant Application
Last Updated 08-02-04
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What is MAGIC?

• The Michigan Automated Grant Information
  Connection
• Apply for grants online
• Common look and feel for all applications
• OHSP review and comment on grants
• Amendments online
• Grant Reporting online
• Previous years grant information saved and
  brought forward
• Up-to-date view of grants
• Automated generation of e-mail

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Accessible GrantsAvailable On-line FY2004

• FY 2004 Highway Safety Grant

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What is needed to use MAGIC?

• An Internet Connection
• Web Browser(Internet Explorer 4.0)
• JavaScript and Session Cookies enabled for the
  Web Browser
• Adobe Acrobat 4.0

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Quick Facts About MAGIC

• Users must have access to a working Internet
  connection.
• MAGIC can be accessed from multiple computers.
• MAGIC does not impose any hardware requirements
  on its users.
• MAGIC is accessible through a common Web browser.
• MAGIC is located at http//www.michigan.gov/magic
  .
• Internet connection
• Modem (telephone lines) will be sufficient.
• DSL or cable modems are faster.
• The faster the connection, the easier it is to
  use MAGIC.

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What is an Internet Browser and whichones can be
used?

• An Internet Browser is computer software
• used to browse (view) the World Wide Web.
• MAGIC supports Internet Explorer versions 4.0 or
  higher.
• You can check the version number by clicking
  Help and then by clicking About Internet
  Explorer.
• If the version you have is below 4.0, you can
  download the latest version by going to
• http//www.microsoft.com/windows/ie/default.asp
• Browsers are free software.

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What is JavaScript?

• JavaScript is a programming language that is used
  on Websites to increase functionality. In MAGIC,
  JavaScript is used for a variety of features
  including the automatic correction of
  user-entered data.
• If MAGIC detects that JavaScript is disabled for
  the browser, MAGIC will show this list of steps

• Internet Explorer
• Click Tools.
• Click Internet Options.
• Click the Security tab.
• Click Custom Level.
• Under Scripting, Active Scripting, Click
  Enable.

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What are Session Cookies?

• Cookies are either files or pieces of information
  temporarily stored in computer memory that are
  used to record information.
• MAGIC uses session cookies.
• To use session cookies

• Internet Explorer
• Click Tools.
• Click Internet Options.
• Click the Security tab.
• Click Custom Level.
• Under Allow per-session cookies (not stored)"
  Click Enable.

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What is Adobe Acrobat Reader?

• Adobe Acrobat Reader is a software program that
  is used to view PDF files. PDF stands for
  Portable Document Format. There are times when
  you have a document that has a certain layout and
  you want to keep the format. It is easier to
  convert the document into a PDF. The PDF format
  was designed for the Web to look consistent each
  time it is printed. MAGIC uses PDFs for those
  things that must be printed. In some cases PDFs
  are dynamically generated using data entered by
  users.
• Once Acrobat Reader is installed, all files in
  MAGIC with the extension .pdf will be opened with
  the Acrobat Program.
• Adobe Acrobat Reader can be downloaded from
• http//www.adobe.com/products/acrobat/readstep2.h
  tml
• MAGIC supports Adobe Acrobat and Adobe Acrobat
  Reader versions 4.0

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Avoid the Back and Forward Buttons

• MAGIC is a dynamic, database driven, Web
  application. Content in MAGIC changes according
  to information that is entered into the system.
  When applicants enter information into the
  system, it changes the way they see certain parts
  of the application. Therefore, it is highly
  recommended that users use the navigation
  provided within the application.
• Using the browsers Back and Forward buttons to
  go to a page is not the same as clicking a link
  to go to exactly the same page. The Back button
  will simply load the cached (or saved) version of
  the page that exists on the local hard drive as
  it was the last time the page was accessed. By
  using the Back button, the user is not getting
  the latest information from the website, but
  rather an older saved version of the page.
• Avoid the Back and Forward buttons in order to
  always see the latest information.

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Project Directors Getting Started

• From the Main Menu, Project Directors can
• Log In
• Add users to MAGIC
• Review/edit contact information
• Deleting access
• Initiate grant applications
• Edit information
• Once an application has been initiated, the
  application will be listed on the Main Menu.

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How do I access Magic
Click Here for the Grant App
Click here for Highway Safety Grant Info
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Logging into Magic
Both Login and Passwords are lowercase
sensitive
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New Project Director Registration
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Selecting an Agency
You will need to choose your agency from the list
provided by clicking the radio button of
choice. If you do not see your agency please
contact Office of Highway Safety Planning at
[phone].
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Receiving your initial Password
The initial password is computer generated.
Please make note of the password for the next
login screen or print out the log in screen. Then
click Login Page. This will take you to the
opening screen where you type your login and
assigned password. Your password will be
assigned, via email, within 2 business days.
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Selecting your password
Your selected password
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Select Agency to Add Users
Your agency name
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Main Menu Add Users to the MAGIC
ApplicationOnly Project Director can add users
to Application

1. Users will need to be added to the MAGIC system
   and then given a role (Grant Writer, Financial
   Officer, Project Director)
2. Click the Add Users to HSG link on the Main Menu
   page.
3. Enter up to 5 new users into your agency on the
   Add Users page
4. Enter the users first name, last name, and email
   address.
5. Choose the appropriate security level
6. Click Save.
7. The login information of the new users will be
   displayed. (These logins are also posted on the
   Contact Information page.)
8. The persons login/account ID and password will
   be emailed to them along with instructions for
   logging in and out of MAGIC if he/she had an
   email account entered.
9. Click Add to add additional users to agency.

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Agency Authorization Structure (add Users to
Agency)

• Authorized Official
• Submit application
• Project Director (Main Contact)
• Add users to the system for his/her agency
• Edit contact information for his/her agencys
  users
• Edit his/her own contact information
• Responsible for managing the application
• Initiate and complete applications
• Assign other users to participate in the grant
  writing or review process
• Notify Authorized Official to submit application
• Financial Official
• Responsible for budget detail, budget summary and
  budget narrative reports

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Adding Users
Agency name will appear
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Main Menu Review/Edit Contact Information Only
Project Directors can View/Edit Others Contact
Information

• To Edit Contact Information (Project Directors
  only)
• 1. Click the Contact Information link.
• 2. A list of names associated with the users
  agency is displayed. Each name is a link to a
  page where contact information and security
  levels can be edited.
• 3. Click the underlined name of the person whose
  information you wish to edit.
• Make appropriate changes and click the blue Save
  button. Note The check in the active box
  allows people to login to MAGIC. If unchecked,
  the user can no longer login to MAGIC.
• Click the Return to Previous Page button to
  continue.

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Main Menu Initiating an ApplicationOnly Project
Directors can Initiate Applications

• From the Main Menu
• Click on the Radio Button to initiate an
  application. This will be the only time you will
  need to use this button during the application
  process.
• Choose Apply For A New Grant by clicking the
  button.
• Click the Apply button on the Grant Selection
  page to initiate the application. This will send
  the user to the Application Menu.
• Click the View Application button to begin
  writing the HSG application.

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Initiate an Application
Click on Apply
Click on the circle
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Management Activities Application Access
Deleting AccessOnly Project Directors Can Delete
Access

• To Delete a Users Access to the Application
• Find the user in the list of people who have
  access and click the radio button on the left
  side.
• Click the Delete button in the header of the
  table.
• The deleted user will no longer have access to
  the application unless the user is given access
  again.
• Note Authorized Officials or Project Directors
  for the Agency cannot be deleted. The system
  prevents this and will show an error message if
  you try to delete these individuals.

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Main Menu
Your Name appears here.
Your Agency name will appear here
Click on the radio button then here to create
a for a new grant only
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HSG Application Walk Through

• Application Menu
• Header Details
• Application Menu
• Certifications and Assurances
• Management Activities
• General Information
• Application Information
• Congressional Districts
• Budget Pages
• Program Information
• Add Attachments
• Check for Errors
• Submit Application

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Header Details
6. Application and User Information
3. Help
1. Main Menu
2. Application Menu
4. Change Errors
5. Logout

• 1. Main Menu Returns the user to the page with
  all applications initiated by the users agency.
• 2. Application Menu Returns the user to the
  home page for the application. A feature built
  into this link is a JavaScript menu that allows
  quick access to other parts of the application.
  This menu has links to budget pages and program
  information.
• 3. Help Takes the user to specific help
  information for each page. This feature is the
  first source of assistance for questions or
  problems that users might encounter.
• 4. Check for Errors Tracks the progress of the
  application and alerts the user when any critical
  part is not completed. All errors must be
  addressed in order to submit the application.
• 5. Logout Logs the user out of the system.
• 6. Application and User Information Indicates
  the application that is currently being worked
  on, the applicant agency, the application number,
  and the current users name. (Upper Right Hand
  Corner)

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Once a grant application has been created
Click on view application Button
to complete your grant application
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Application Menu - view
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Certifications and Assurances
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Management Activities Application Access to
OHSP Only Project Directors Can Grant Access

• To Give a User Access to an Application
• Type the login name from the Add Users to HSG
  screen.
• Specify a date range for which this user will
  have access. If this user only has a limited
  time to enter information, enter a date value in
  the Access to end on field. To allow the user to
  have permanent access to this application, leave
  the Access to end on field blank.
• Select a security level of access for the new
  user based on his/her function in the application
  process.
• To activate the user, click the Grant This User
  Access button.
• Any error in data entry will be returned at the
  top of the page. If there are errors, make the
  corrections and click the Grant This User Access
  button again.
• If more than one user access, continue to enter
  information specified. Once complete, click the
  Application Menu to begin writing the grant
  application.

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Application Access to OHSPApplication Security
Level

• Viewers
• Can only view the HSG application and the PDFs.
• Project Director
• Can view the application and the PDFs.
• Can develop and edit all information in the HSG
  application .
• Can edit program information pages.
• Financial Officers
• Can view all pages of the application and the
  PDFs.
• Can develop and edit information on the budget
  pages.
•  
• Grant Writers
• Can view the application and the PDFs.
• Can develop and edit all programmatic information
  within the HSG application.

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General InformationGrant Applicant and Contact
Information

• To Edit the Grant Applicants Information
• Go to the Main Menu and click the Edit Your
  Agency Information link. Only Project Directors
  can use this link.
• Complete the Edit the Agency screen.
• Click Save

• To Assign an Authorized Official, Project
  Director/Main Contact, and Financial Officer
• Scroll down the page and enter the following
  information
• Enter the persons account ID/login.
• Click the Assign button.
• The page will list the user that was just
  assigned. The user can be deleted by clicking
  Delete or his/her contact information can be
  viewed by clicking View.
• Repeat steps 1-3 to assign each official

Note Two roles can be filled by the same
person, but not all three. An example Project
Director and Authorizing Official can be the same
person, but not the Financial Officer.
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Application Information
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Congressional Districts
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Congressional Districts-continued
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Congressional Districts-continued
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Budget Pages - Budget Summary
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Budget Pages - Budget Detail
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Budget Pages - Salary Wages
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Budget Pages - Salary Fringe Benefits
Click on Down ArrowSelect the corresponding
salary budget item
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Example of the BUDGET - HELP screen for
theSalary and Overtime fringe benefit
calculation
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Budget Pages - Overtime Wages
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Budget Pages - Overtime Fringe Benefits
Click on Down ArrowSelect the corresponding
salary budget item
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Example of the BUDGET - HELP screen for
theSalary and Overtime fringe benefit
calculation
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Budget Pages - Contractual Services
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Budget Pages - Travel
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Budget Pages - Supplies/Operating
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Budget Pages - Equipment
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Program Information Problem Statement and
Background Information
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Program Information Objectives
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Program Information Activities and Procedures
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Program Information Acceptance of Audit
Requirements
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Program Information Local Contribution
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Program Information Project Continuation
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Program Information Multi_Agency Project
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Program Information Add Attachments
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Program Information Check for Errors
Check for Errors
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Submit Application

• Project Director submits grant for review
• If modifications are required, Agency will be
  notified via e-mail to log in and modify grant
  application
• OHSP Program Coordinator will notify the Project
  Director when modified grant can be re-submitted
• Project Director contacts Authorizing Official to
  submit modified grant application
• OHSP will notify Agency of approval by approval
  letter

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http//www.michigan.gov/magic
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presentation and additional training materials.