Title: Starting your career as a researcher How to write research proposals
1Starting your career as a researcher How to write
research proposals
2How to Write Competitive Proposals for Research
Funding Strategies for Starting your Career as
a Researcher Thursday, November 17, 2005, 1-5 PM,
601 Rudder A seminar for graduate students and
post-docs planning to enter research-related
careers requiring the writing of proposals to
federal agencies, foundations, and other granting
agencies, presented by the Office of Proposal
Development
3Presentation topics
- Overview of Office of Proposal Development
- Generic competitive proposal writing strategies
Identifying Funding Analyzing the funding
agency Reading the proposal solicitation
Understanding the review process Craft of
Proposal Writing - Breakout topics NSF Defense Agencies
National Institutes of Health Earth and
Environmental Sciences Social Behavioral
Science and Education Funding Opportunities in
the Humanities - Craft of Proposal Writing
- 3-5 PM, 601 Rudder
4Breakout session rooms
5Office of proposal development
- A unit of the Office of Vice President for
Research at Texas AM University, partnered with - Office of Vice Chancellor for Research and
Federal Relations, - Office of Vice Chancellor for Academic and
Student Affairs, and the - Health Science Center
6Office of proposal development
- Supports faculty in the development and writing
of large and small research grants to federal
agencies and foundations. - Focuses on support of center-level initiatives,
multidisciplinary and interdisciplinary research
teams, research affinity groups, new and junior
faculty research, diversity in the research
enterprise, and long-term proposal planning. - Helps develop partnership initiatives at Texas
AM, across the AM System universities, and HSC. - Supports proposal development activities and
training programs to help new faculty write more
competitive proposals.
7Office of proposal development
- Jean Ann Bowman, Research Scientist
(jbowman_at_tamu.edu) - B.S., Journalism M.S., Ph.D., Hydrology and
Physical Geography - Focuses on proposals dealing with earth,
ecological, and environmental sciences, as well
as those dealing with agriculture. - Libby Childress, Administrative Assistant
(libbyc_at_tamu.edu) - Scheduling, resources, and project coordination.
- Mike Cronan, Director (mikecronan_at_tamu.edu)
- B.S., Civil Engineering (Structures) B.A.,
Political Science M.F.A., English - Registered Professional Engineer, Texas (063512)
- Lucy Deckard, Associate Director
(l-deckard_at_tamu.edu) - B.S. and M.S., Materials Science and Engineering
- Leads the new faculty initiatives. Focuses on
proposals dealing with the physical sciences,
interdisciplinary materials group, and equipment
and instrumentation. Leads training seminars on
graduate and postdoctoral fellowships,
undergraduate research, and CAREER awards.
8Office of proposal development
- Susan Maier, Research Development Officer
- B.A., M.A., and Ph.D., Psychology
(SMaier_at_vprmail.tamu.edu) - Focuses on the Health Science Centers NIH
biomedical science initiatives, as well as on the
HSCs University partnership initiatives. Leads
training seminars on NIH. - Phyllis McBride, Assistant Director
(p-mcbride_at_tamu.edu) - B.A., Journalism and English M.A. and Ph.D.,
English - Leads the one-day Craft of Grant Writing Seminars
and the fifteen-week Craft of Grant Writing
Workshops. Focuses on DHS and NIH initiatives,
and provides editing and rewriting. - Robyn Pearson, Research Development Officer
- B.A. and M.A., Anthropology (rlpearson_at_tamu.edu)
- Focuses on proposals dealing with the humanities,
liberal arts, and social and behavioral sciences,
and education. Provides support for the
development of interdisciplinary research groups
and provides editing and rewriting.
9Presentation topics
- Generic competitive proposal writing strategies
- Identifying external funding
- Analyzing the funding agency
- Reading the proposal solicitation
- Understanding the review process
- Craft of Proposal Writing
10Six major funders for TAMU-System
11Grants.gov
- Home page http//www.grants.gov
- To receive automated funding alerts tailored to
your research interests, visit http//www.grants.g
ov/Findreceive. - Select one of four automated funding alert
options Selected Notices Based on Funding
Opportunity Number, Selected Agencies and
Categories of Funding Activities, Selected
Interest and Eligibility Groups, or All Grants
Notices. - Click on the link for the option that best suits
your needs, enter the required information, and
click on the Submit to Mailing List button.
12Grants.gov
13(No Transcript)
14Fedgrants.gov
- One of the best portals to funding opportunities
- Tabular listing current funding opportunities and
URLs for 45 research funding agencies (see
following slide) - FedGrants
- http//www.fedgrants.gov/Applicants/index.html
- FedGrants Grants Synopsis Search
- http//www.fedgrants.gov/grants/servlet/SearchServ
let/ - FedGrants Notification Service
- http//www.fedgrants.gov/ApplicantRegistration.htm
l
15FedGrants
16Federal Grants Notification Service
17(No Transcript)
18Electronic Funding Alert Services/ Email
- NSF, National Science Foundation
- http//www.nsf.gov/mynsf/
- MyNSF, formerly the Custom News Service, allows
you to receive notifications about new content
posted on the NSF website. - Notification can be received via email or RSS.
19MyNSF
20(No Transcript)
21Electronic Funding Alert Services/ Email
- NIH National Institutes of Health Listserv
- http//grants.nih.gov/grants/guide/listserv.htm
- Each week (usually on Friday afternoon), the NIH
transmits an e-mail with Table of Contents (TOC)
information for that week's issue of the NIH
Guide, via the NIH LISTSERV. - The TOC includes a link to the Current NIH Guide
Weekly Publication as well as links to each NIH
Guide RFA, PA and Notice published for that week.
22NIH Guide LISTSERV
23(No Transcript)
24Electronic Funding Alert Services/ Email
- National Aeronautics and Space Administration
- http//research.hq.nasa.gov/subs.cfm
- Once you are registered for this service you can
receive email notification of the release of
research announcements pertaining to any or all
of NASA offices. - National Center for Environmental Research,
Environmental Protection Agency - http//cfpub.epa.gov/ncer_list/elists/
- Use this page to subscribe or unsubscribe to the
NCER e-mail mailing list. NCER periodically sends
out emails to our subscribers announcing new
grant and/or funding opportunities or highlight
new documents in specific subject areas.
25National Aeronautics and Space Administration
26NCER E-mail Lists
27Electronic Funding Alert Services/ Email
- U.S. Dept. of Education, EDINFO
- http//listserv.ed.gov/cgi-bin/wa?A1ind05Ledinf
o - Information from about the U.S. Department of
Education publications, funding opportunities
more. - NEH Connect, National Endowment for the
Humanities - http//www.neh.gov/news/nehconnect.html
- Stay connected to the humanities with NEH
Connect! Each month NEH Connect! delivers the
latest news, projects, upcoming events, and grant
deadlines from NEH.
28EDInfo Archives
29(No Transcript)
30NEH Connect!
31Centers for Disease Control Prevention
- The Centers for Disease Control and Prevention
(CDC) allows users to subscribe to several
mailing lists via the CDC World Wide Web site. - To subscribe, go to http//www.cdc.gov/subscribe.h
tml and fill out the on-line form.
32Subscribe to a CDC Mailing List
33DOE Pulse JUST INFO
- Department of Energy. DOE Pulse, a bimonthy
newsletter, highlights work being done at the
Department of Energy's national laboratories.
Each issue will include research highlights,
updates on collaborations among laboratories, and
profiles of individual researchers. To subscribe,
go to http//www.ornl.gov/news/pulse/pulse_home.ht
m. - Department of Justice. JUST INFO, sponsored by
the U.S. Department of Justice National Criminal
Justice Reference Service (NCJRS), is a biweekly
e-mail newsletter that reports on a wide variety
of criminal justice topics. To subscribe, send a
message to listproc_at_aspensys.com . In the body of
the message, type subscribe JUSTINFO ltyour full
namegt.
34Here's What's New at the National Labs
35National Institute for Standards and Technology
- NIST Update is a bimonthly report that highlights
research, activities and services at National
Institute for Standards and Technology. - To begin receiving e-mail copies, sign up at
http//www.nist.gov/public_affairs/mailform.htm
36National Institute of Standards Technology
37NCHRP
- Transit Cooperative Research Program and the
National Cooperative Highway Research Program - To register to receive e-mail notification that
Requests for Proposals have been published on the
NCHRP and TCRP Homepage, just complete the form
on web at http//www4.nas.edu/trb/crpmail.nsf/regi
stration.
38National Cooperative Highway Research Program
39(No Transcript)
40Leveraging the internet in funding search
- Office of Proposal Development, Texas AM
- OPD Funding Opportunities Table
- http//anthropology.tamu.edu/downloads/ResearchFun
ding.pdf - Monthly compilation of upcoming funding
opportunities in all academic disciplines
distributed System-wide by email - Subscribe mikecronan_at_tamu.edu
41Analyzing the funding agency
- Analyzing the mission, strategic plan, investment
priorities, and culture of a funding agency
provides information key to enhancing proposal
competitiveness. - Competitiveness depends on a series of
well-informed decision points made throughout the
writing of a proposal related to arguing the
merit of the research and culminating in a
well-integrated document that convinces the
reviewers to recommend funding.
42Analyzing the funding agency mission
- Funding agencies have a clearly defined agenda
and mission. - Funded grants are those that best meet that
agenda and advance the mission of the funding
agency. If a proposal does not meet an agency's
mission, it will not be funded. This is perhaps
the most difficult adjustment to be made in
proposal development and writing. - Having a "good idea" by itself is not enough.
Good ideas have to be clearly connected and
integrated with a funding agencys mission and
agenda. - The proposal must fit the mission and strategic
plans of the funding agency.
43Analyzing the funding agency mission
- Funding agencies are not passive funders of
programs, but see themselves as leaders in a
national dialogue on scientific issues, and as
part of the community defining the national
agenda. - A strong proposal allows the funding agency to
form a partnership with the submitting
institution that will carry out the agency's
vision and mission. - The applicant must understand the nature of this
partnership and the expectations of the funding
agency, both during proposal development and
throughout a funded project.
44Analyzing the funding agency
- Knowledge about a funding agency helps the
applicant make good decisions throughout the
entire proposal development and writing process
by better understanding the relationship of the
research to the broader context of the funding
agencys mission, strategic plan, and research
investment priorities.
45Analyzing the funding agency
- Who is the audience (e.g., agency, program
officers, and reviewers) and what is the best way
to address them? - What is a fundable idea and how is it best
characterized within the context of the agency
research investment priorities? - How are claims of research uniqueness and
innovation best supported in the proposal text
and reflective of agency strategic research
plans? - How does the applicant best communicate his or
her passion, excitement, commitment, and capacity
to perform the proposed research to review panels?
46Analyzing the funding agency
- Mission
- Culture
- Language
- Investment priorities
- Strategic plan
- Organizational chart
- Management
- Program officers
- Reports, publications
- Leadership speeches
- Public testimony
- Review criteria
- Review process
- Review panels
- Project abstracts
- Current funded projects
- Funded researchers
47Analyzing the funding agency
- It is important to differentiate between and
among various funding agencies by mission,
strategic plan, investment priorities, culture,
etc. - For example, researchers in the social and
behavioral sciences and the physical,
computational, and biological sciences may have
relevant research opportunities at two or more
agencies, e.g., NIH, NSF, DOD, EPA, but these
agencies are very dissimilar in many wayssee
following slide
48Analyzing the funding agency
- Research focus within disciplines
- Research that is basic, applied, or applications
driven - Research scope and performance time horizon
- Exploratory, open-ended research, or targeted to
technology development
- Multidisciplinary or interdisciplinary
- Classified, non-classified
- Proprietary, non-proprietary
- Independent research, or dependent linkages to
the agency mission, e.g., health care, education,
economic development, defense
49Analyzing the funding agency
- It is important for the applicant to
differentiate between basic research agencies
(e.g., NSF, NIH) and mission-focused agencies
(e.g. DOD, NASA, USDA), as well as to
differentiate between hypothesis-driven research
and need- or applications driven research at the
agencies. - Agencies funding basic research would likely
share the following characteristics
50Analyzing the funding agency
- Independent agency and management
- Independent research vision, mission, and
objectives - Award criteria based on intellectual and
scientific excellence - Peer panel reviewed, ranked, and awarded by merit
- Focus on fundamental or basic research at the
frontiers of science, innovation, and creation
of new knowledge - Open ended, exploratory, long investment horizon
- Non-classified, non-proprietary
51Analyzing the funding agency
- Alternatively, an analysis of mission-oriented
agencies (e.g., DOD, DOE, ED, USDA) would show
characteristics related to research and
development that will serve the agencys
immediate goals and objectives, as seen on
following slide
52Analyzing the funding agency
- Scope of work tightly defines research
tasks/deliverables - Predominately applied research for meeting
near-term objectives, technology development and
transfer, policy goals - Predominately internal review by program officers
- Awards based on merit, but also on geographic
distribution, political distribution, long term
relationship with agency, Legislative, and
Executive branch policies - Classified and non-classified research
53Analyzing the funding agency
- Learn to echo the language and usage of the
funding agency is another factor that may enhance
the overall competitiveness of a proposal. - Funding agencies, like most institutions, often
develop a unique phraseology to define and
describe common, recurrent components of their
mission and research agenda, e.g., broader
impacts or research and education integration
at NSF. - Learning the language of the funding agency is
important for writing the narrative section of a
proposal, and helps in framing arguments more
clearly and in better communicating them to
program managers and reviewers.
54Reading the proposal solicitation
- The Request for Proposals (RFP) also called the
Program Announcement (PA), Request for
Applications (RFA), or Broad Agency Announcement
(BAA) is one common starting point of the
proposal writing process. - Other starting points to the proposal process
include investigator-initiated (unsolicited)
proposals, or white papers and quad charts common
to the defense agencies.
55Reading the proposal solicitation
- The generic program solicitation or RFP
represents an invitation by a funding agency for
applicants to submit requests for funding in
research areas of interest to the agency. - It is used continuously throughout proposal
development and writing as a reference point to
ensure that an evolving proposal narrative fully
addresses and accurately reflects the goals and
objectives of the funding agency, including
review criteria listed in the document.
56Reading the proposal solicitation
- The RFP contains most of the essential
information the researcher needs in order to
develop and write a competitive proposal that is
fully responsive to the agencys funding
objectives and review criteria. - The RFP is not a menu or smorgasbord offering the
applicant a choice of addressing some research
topics but not others, depending on interest, or
some review criteria but not others. - The RFP is a non-negotiable listing of
performance expectations reflecting the stated
goals, objectives, and desired outcomes of the
agency.
57Identifying the Contents of the RFP
- Agency research goals, objectives, and
performance expectations - Statement and scope of work
- Proposal topics to be addressed by the applicant
- Deliverables or other outcomes
- Review criteria and process
- Research plan
- Key personnel, evaluation, management
- Eligibility, due dates, available funding,
funding limits, anticipated number of awards,
performance period, proposal formatting
requirements, budget and other process
requirements, and reference documents.
58Reviewing the RFP
- The RFP is not a document to skim quickly, read
lightly, or read only once. - The RFP defines a very detailed set of research
expectations the applicant must meet in order to
be competitive for funding. - It needs to be read and re-read and fully
understood, both in very discrete detail and as
an integrated whole. - The RFP sets the direction and defines the
performance parameters of every aspect of
proposal development and writing. - Read it word by word sentence by sentence
paragraph by paragraph and page by page.
59Reviewing the RFP
- Clarify any ambiguity by repeated readings of the
RFP. - If these ambiguities cannot be resolved, call the
funding agency and ask for clarification from a
program officer. - As much as possible, all ambiguity needs to be
resolved prior to the proposal writing process so
that ideas and arguments are clearly and tightly
aligned with the scope and intent of the funding
agency.
60Reviewing the RFP
- A well-written RFP clearly states the funding
agencys research objectives in a concise and
comprehensive fashion, devoid of wordiness,
repetition, and vaguely contradictory re-phasing
of program requirements. - However, not all RFPs are clearly written. In
some cases, the funding agency itself is unclear
about specific research objectives, particularly
in more cutting-edge or exploratory research
areas. - Therefore, never be timid about calling a program
officer for clarification. Timidity is never
rewarded in the competitive grant process. - Where there is ambiguity, keep asking questions
in order to converge on clarity.
61Role of the RFP in Proposal Organization
- In addition to presenting information about an
agencys research agenda and culture, the RFP
provides key instructions regarding the
presentation and organizational structure of a
proposal. - The RFP can be used to develop the structure of
the proposal narrative and as a template for
developing the sequence and required detail of
each section. - Using the RFP as a proposal template during
initial proposal outlining helps ensure that
every RFP item is fully addressed.
62Role of the RFP in Proposal Organization
- Major section headings within an RFP often have
very detailed descriptive text defining the
objectives of the program (goals, objectives,
performance timeline, outcomes, research
management, evaluation, etc.) that must be
addressed in the proposal narrative. - The detail in each section of the RFP, including
the review criteria, can be selectively copied
and pasted into the first draft of the proposal
itself. - This process provides initial section and
subsection headings under which the applicant
drafts out preliminary written responses to every
requested item in the guidelines, thereby
ensuring that the first draft of the proposal
fully mirrors the program solicitation
requirements in every way.
63Role of the RFP in Proposal Organization
- Reviewers will expect to see the text in the same
general order as the RFP and the review criteria
since that ordering conforms to instructions
given to reviewers by the program officers. - Using the RFP as a guide to create a proposal
outline also has the advantage of making it
easier for reviewers to compare the proposal to
the program guidelines and review criteria,
without having to search around in a long
narrative to find out if each required topic has
been addressed.
64Addressing the Review Criteria in the RFP
- The description of review criteria is an
especially important part of the RFP. - A competitive proposal must clearly address each
review criterion, and the proposal should be
structured so that these discussions are easy for
reviewers to find. - Subject headings, graphics, bullets, and bolded
statements using language similar to that used in
the RFP can all be used to make the reviewers
jobs easier as they assess how well the proposal
meets review criteria.
65Reading Material Referenced in the RFP
- If the RFP refers to any publications, reports,
or workshops, it is important to read those
materials, analyze how that work has influenced
the agencys vision of the program, and cite
those publications in the proposal in a way that
illustrates that the applicant has read and
absorbed the ideas behind those publications.
66A stepwise process for developing a competitive
research proposal
- Preparing to write
- Developing the hypothesis research plan
- Preliminary data research readiness
- Writing the proposal
- Post review process
- Competitive resubmissions
- Multidisciplinary research collaborations
67Preparing to write the competitive proposal
- Understanding the program guidelines in planning,
developing, and writing a competitive proposal. - What should be your relationship with program
officers? - Developing a sound, testable hypothesis.
- Asking senior faculty to review, advise assess
competitiveness of ideas and research,
particularly appropriateness to agency research
agenda. - What do you need to know about funding agency
culture ( sub-cultures), language, mission,
strategic plan, research investment priorities? - What do you need to know about agency review
criteria, review process, review panels?
68Developing the hypothesis research plan
- Who is your audience (e.g., agency, program
officers and reviewers) and how do you best
address them? - What is a fundable idea and how is it best
characterized? - How are claims of research uniqueness and
innovation best supported in the proposal text? - Can research plans be overly ambitious?
- What are important distinctions to note between
mission focused agencies (NASA, USDA) and basic
research agencies (NSF, NIH) in proposing
research plans? - Differentiating between hypothesis driven
research application driven at basic research
and mission agencies? - How do you best communicate your passion,
excitement, commitment, and capacity to perform
your research to review panels?
69Preliminary data research readiness
- What evidence needs to be presented to show that
the proposed work can be accomplished? - What evidence of institutional support for the
research, e.g., facilities, equipment
instrumentation, etc., is important to
demonstrate and address in the proposal? - What counts as preliminary data and how much is
sufficient? - How do you best map your research directions and
interests to funding agency research priorities? - What do you need to know about research currently
funded by a particular agency within your
research domain, e.g., through reports,
publications, journals?
70Writing the proposal
- Who do you need to impress with your research?
- How do you tell a good story grounded in good
science that excites the reviewers and program
officers? - The successful proposal represents an
accumulation of marginal advantage accrued at
decision points over a period of weeks or months
to ensure the proposal is competitive for
funding - What are key decisions points in proposal
development? - How do you best plan and schedule proposal
writing? - How do you use program guidelines as a proposal
template? - Importance of good writing, clear arguments, and
reviewer friendly text, structure, and
organization in proposals - What are other core competitive characteristics
of a successful proposal needed to complement
research merit?
71Post review process
- Respecting views of peers
- Response to reviewer comments
- Discussion of reviews with program officers
- Discussion of reviews with senior faculty
- Reviewing the reviews
- How do you make an assessment of reviews as a
reliable guide for the next funding cycle?
72Competitive resubmissions
- How do you best plan and position for a
competitive resubmission? - How do you conduct a reassessment of the
intellectual merit and excellence of your
research based on reviews? - How to you assess if a research direction should
be abandoned, or the research submitted to
another agency? - What are strategies for identifying more
appropriate research directions and funding
opportunities?
73Multidisciplinary Collaborative Research
Initiatives Faculty Interdisciplinary Groups
- Role of centers and institutes in advancing
faculty research careers and proposal success - Role of interdisciplinary faculty research groups
in advancing faculty research careers and
proposal success - How do you identify your best opportunities for
research advancement along the continuum from
single PI, multiple PI, multidisciplinary
collaboratives, and center level research funding
initiatives?
74Understanding the review process
- When evaluating a grant application, reviewers
will not only consider the quality of the ideas,
but also the extent to which the application
addresses the funding agencys review criteria. - Therefore, it is important to identify these
review criteria, understand exactly how the
agency defines them, and determine the relative
weight (if any) that the agency assigns to each
of them. - This information can then be used to develop an
application that clearly addresses these criteria
and that is therefore much more competitive.
75Identify the review criteria
- Most agencies publish their standard review
criteria on their web pages and/or in their
proposal preparation guides. - Some agency programs will have additional review
criteria that the program will delineate in the
proposal solicitation therefore, it is
important to read the list of review criteria
presented in this document, as well.
76Agency review criteria and review process
77Understand the review process
- The review process varies sometimes
significantly from one agency to the next
(following slide). - The review process may include a peer review,
where outside experts from related fields are
invited to review the proposal an internal
review, where agency personnel evaluate the
proposal or a combination of both. - However, most agency review processes share some
common features. At most agencies, for instance,
an application will first undergo a merit review
and, depending upon the results, an
administrative review.
78Difference between NSF NIH
- This is a fundamental difference between NIH's
and NSF's selection methods--by the end of the
NIH review, applications are ranked alongside
other entries according to an overall numerical
priority score. At NSF however, proposals are not
given a numerical rating but are classified
according to written "recommendations." - Fred Stollnitz, program director at NSF explains
further "When panels review, the reviewers put
each proposal into categories such as
'outstanding,' 'good and should be funded,' 'not
ready in its present form,' or 'decline.' " - A particularly vocal reviewer could influence the
final rating of the panel or where the proposal
should be classified, but because there is no
absolute score, only opinions are noted in the
review analysis report--not actual decisions. An
opinionated NIH reviewer on the other hand could
affect the scores an application receives and so
alter its ranking. - Source http//nextwave.sciencemag.org/cgi/conten
t/full/1999/10/06/3
79NSF review panelists
- NSF panelists convey their opinions and
recommendations in a "panel summary." They
compose an overall analysis of review for each
proposal that incorporate factors such as the
panel summary, subject area, available resources,
and the potential impact of the research. They
then make final award decisions with the division
director. Proposals that receive lower
classifications by the panel can sometimes be
funded over "higherrated research proposals
because their overall assessment by the program
officer is more favorable. - The budgetary consideration also plays a key role
in the decision-making process. "The program
officer doesn't just make 'yes' or 'no'
decisions," explains Stollnitz. "They have to
balance all those proposals that should be funded
with the actual funds that are available."
Sometimes a proposal classified as 'good and
should be funded' submitted by an investigator
with minimal existing funds may be given the edge
over an 'outstanding proposal submitted by an
established and well-funded candidate. - Source http//nextwave.sciencemag.org/cgi/conten
t/full/1999/10/06/3
80NSF proposal process and timelines
81NSF example review criterion 1
- What is the intellectual merit of the proposed
activity? - How important is the proposed activity to
advancing knowledge and understanding within its
own field or across different fields? - How well qualified is the proposer (individual or
team) to conduct the project? (If appropriate,
the reviewer will comment on the quality of prior
work.) - To what extent does the proposed activity suggest
and explore creative and original concepts? - How well conceived and organized is the proposed
activity? - Is there sufficient access to resources?
82NIH review criteria
- Significance. Does the study address an important
problem? - Approach. Are the methods appropriate to the aims
of the project? - Innovation. Does the project employ novel
concepts or methods? - Investigator. Is the investigator well trained to
do the work? - Environment. Does the environment contribute to
success?
83Write for the reviewers
- Reviewers are typically given multiple proposals
to review, and often tight timelines for
completion - While you may be viewing your grant application
as the magnum opus of your life's ambitions and
plans--for the next 5 years anyway--a reviewer
sees it as one of six to 12 other "magnum opii"
projects to evaluate. (Source
http//nextwave.sciencemag.org/cgi/content/full/20
03/12/10/6) - The proposal needs to clearly present everything
the reviewers will need to read, understand, and
evaluate the proposed research project - Synthesize key concepts and articulate the links
between the overarching goal and the specific
objectives, between the specific objectives and
the hypotheses, between the hypotheses and the
approach, between the approach and the expected
outcomes, and, finally, between the expected
outcomes and the significance and broader impacts
of the project.
84Create reviewer-friendly text
- Divide the proposal into the required sections.
- Place the sections in the required order.
- Use parallel structure at both the section and
sentence levels. - Incorporate logical paragraph breaks.
- Open paragraphs with clear topic sentences.
- Discuss important items first.
- Avoid the use of inflated language.
- Use declarative sentences.
- Define potentially unfamiliar terms.
- Spell out acronyms and abbreviations.
- Employ appropriate style and usage.
- Use correct grammar, punctuation, and spelling.
- Run a spell-check and proofread the application.
85Finding information on funded projects
- NSF Award Search Site
- http//www.nsf.gov/awardsearch/index.jsp
- NIH Award Search Site
- http//crisp.cit.nih.gov/crisp/crisp_query.generat
e_screen - Dept. of Ed. Awards Search
- http//wdcrobcolp01.ed.gov/CFAPPS/grantaward/start
.cfm - USDA Awards Search
- http//cris.csrees.usda.gov/
- NEH Awards Search
- http//www.neh.gov/news/recentawards.html
86Craft of writing
- Good writing lies at the core of the competitive
proposal. - It is the framework upon which the competitive
applicant crafts and structures the arguments,
ideas, concepts, goals, performance commitments,
and the logical, internal connectedness and
balance of the proposal.
87The proposal is the only reality
- In its final form, a proposal is not unlike a
novel or a movie. It creates its own,
self-contained reality. - The proposal contains all the funding agency and
review panel will know about your capabilities
and your capacity to perform. - With few exceptions, an agency bases its decision
to fund or not fund entirely on the proposal and
the persuasive reality it creates.
88Good writing is more than mechanics
- Strong, comprehensive, integrated knowledge base
- Organizational clarity (stepwise
logic/connections sequencing) - Structural clarity (integrative logic logical
transitions) - Argumentative clarity (reasoning ordering
synthesis) - Descriptive clarity (who, what, how, when, why,
results) - Clear, consistent vision sustained throughout
text - Comprehensive problem definition corresponding
innovative solutions - Confidence in performance must and excitement for
your ideas must be instilled in reviewers - Capacity for synthesis
89Internal consistency synthesis
- A competitive proposal must be internally
consistent by language, structure, and argument
all internal ambiguities must be resolved. - The competitiveness of a proposal increases
exponentially with the capacity of the author to
synthesize information. - Synthesis represents the relational framework and
conceptual balance of the proposal. It is the
synaptic connections among concepts, ideas,
arguments, goals, objectives, and performance.
90Ideas matter (Slogans are not Ideas)
- Shaping ideas by language is hard work
- Do not confuse slogans, effusive exuberance, and
clichés with substantive ideas - Show the reviewers something new by developing
ideas that are clear, concise, coherent,
contextually logical, and insightful - Capitalize on every opportunity you have to
define, link, relate, expand, synthesize,
connect, or illuminate ideas as you write the
narrative.
91Introductory writing tips
- The abstract, proposal summary, and introduction
are keythat may be all many reviewers read and
it is here you must excite and grab the attention
of the reviewers - Reviewers will assume errors in language and
usage will translate into errors in the science - Dont be overly ambitious in what you propose,
but convey credibility and capacity to perform
92Introductory writing tips
- Sell your proposal to a good scientist but not an
expert - Some review panels may not have an expert in your
field, or panels may be blended for
multidisciplinary initiatives - Agencies reviewers fund compelling, exciting
science, not just correct science - Proposals are not journal articlesproposals must
be user friendly and offer a narrative that tells
a story that is memorable to reviewers
93The proposal introduction
- Serves as reviewers road map to the full text
- Opportunity to make most important points up
front - States vision, concepts, goals, objectives,
outcomes, and deliverables - Briefly tells who you are what you are going to
do how you are going to do it who is going to
do it why you are going to do it and
demonstrates your capacity to perform
94Beware of boiler plate dont copy paste
- Boiler plate refers only to the grant application
forms required by the funding agency - Thinking of proposal narrative as boiler plate
will result in a mediocre, disjoint proposal - Begin each proposal as a new effort, not a copy
paste - Be very cautious integrating text inserts
- Strong proposals clearly reflect a coherent,
sustained, and integrated argument grounded on
good ideas
95Craft of grant writing web sites
- http//cpmcnet.columbia.edu/research/writing.htm
- http//nextwave.sciencemag.org/cgi/content/full/19
99/08/27/1 - http//grants.library.wisc.edu/index.html
- http//www.research.umich.edu/proposals/PWG/pwgcom
plete.html - http//www.asru.ilstu.edu/grantwritingseries.htm
- http//grants.nih.gov/grants/grant_tips.htm
- http//www.nsf.gov/pubs/2004/nsf04016/start.htm
- http//www.aecom.yu.edu/ogs/Guide/Guide.htm
- http//www.americanscientist.org/template/AssetDet
ail/assetid/23947?fulltexttrueprintyesprintye
s - http//www.pitt.edu/offres/proposal/propwriting/w
ebsites.html