Learning InDesign CS2

1
Learning InDesign CS2

• Lesson 6

2
Exercises

• Exercise 53
• Exercise 54
• Exercise 55
• Exercise 56
• Exercise 57
• Exercise 58
• Exercise 59

3
Exercise 53

• Insert Page Numbering
• Understand Master Pages
• Modify the Master Page Name
• Create New Master Page Sets
• Apply a Master to a Page
• Manage Master Page Sets

4
Insert Page Numbering

• An auto page number is a code that you can place
  in any text box that will display the current
  page number.
• Insert it from the Type gt Insert Special
  Character menu (AltCtrlShiftN).

5
Insert Page Numbering
6
Understand Master Pages

• A master page is a template backdrop.
• Place elements on it that should repeat on every
  page.
• A master page can be a two-page spread with
  separate elements for verso and recto.
• You can place items on master pages just like any
  other pages.
• For example, place an auto page number code on
  the master page to number all pages.

Continued . . .
7
Understand Master Pages

• Default master is called A-Master.
• To see it, open the Pages palette and
  double-click A-Master.

Continued . . .
8
Understand Master Pages
9
Modify the Master Page Name

• The name A-Master
• A means it is the first (primary) master.
• Master is the name that has been assigned.
• To change the name of a master, select the
  masters name in the Page palette, then open the
  fly-out menu and choose Master Options for
  A-Master.

10
Create New Master Page Sets

• Open the fly-out menu for the Pages palette and
  choose New Master.
• In the New Master dialog box, choose a prefix
  letter, a name, and whether it is based on an
  existing master.

11
Create New Master Page Sets

• If you chose to base the new master on an
  existing one, the letter of the parent appears on
  its page icons.

12
Apply a Master to a Page

• Drag-and-drop the masters icon to the pages
  icon (all within the Pages palette).

13
Apply a Master to a Page

• To apply a master to multiple pages at once
• Open the fly-out menu on the Pages palette.
• Choose Apply Master to Pages.
• Select the master and enter the page numbers.

14
Manage Master Page Sets

• The Pages palettes fly-out menu contains these
  commands
• Delete Master Page
• Delete Master Spread
• Select Unused Masters
• Hide Master Items

15
Exercise 54

• Insert Footnotes
• Format Footnotes

16
What is a Footnote?
17
Insert a Footnote

• Position the insertion point for the reference
  number.
• Choose Type gt Insert Footnote.
• Number appears at bottom of the text frame, with
  insertion point ready to type the footnote.

18
Insert a Footnote
19
Format Footnotes

• Type and format as any other text.
• To set properties, choose Type gt Document
  Footnote Options.

20
Numbering and Formatting Tab

• Style Arabic numbers, Roman numerals, symbols,
  letters, etc.
• Start at Specifies the number for the first
  footnote of the story.
• Restart Numbering Every Start numbering every
  page, every spread, or every section if desired.
• Show Prefix/Suffix in Lets you specify
  characters in which to enclose the footnote
  reference number, text, or both.
• Position Sets superscript or some other style
  for the numbers.
• Character Style Enables you to apply a character
  style to the footnote reference number.
• Paragraph Style Enables you to apply a paragraph
  style to the footnote text.
• Separator Controls the character used to create
  the space between the number and the footnote
  text.

21
Layout tab

• Minimum Space Before First Footnote Determines
  the amount of leading between the body text in
  the column and the first footnote line.
• Space Between Footnotes Determines the amount of
  leading between footnote paragraphs.
• First Baseline Offset The distance between the
  footnote area's divider line and the first line
  of footnote text.

22
Layout Tab

• Place End of Story Footnotes at Bottom of Text
  Places the last text column's footnotes
  immediately below the text in the last frame, as
  opposed to at the bottom of the text frame. This
  is an issue only in text frames where there is
  not enough text to fill the entire frameand it
  occurs only in the final frame of a threaded
  story.
• Allow Split Footnotes Allows footnotes to break
  across a column if the footnote requires more
  space than is available in the column, preventing
  an overset text situation. The footnotes will not
  split unless necessary.
• Rule Above Provides formatting options for the
  rule that separates the footnotes from the body
  text. You can specify a height, width, color, and
  so on, much like with a paragraph rule.

23
Exercise 55

• Create a Book
• Synchronize Styles Between Documents
• Number Pages Across Documents

24
Create a Book

• A book is a container file for organizing
  multiple documents into a single publication.
• You can number pages automatically in a book
  across documents.
• To create a new book File gt New gt Book.
• A floating palette appears for the book.

25
Add Documents to a Book

• Click the Add Documents button on the Book
  palette.
• Select the document(s) to add.

26
Rearrange and Remove Documents

• Drag documents up or down on the Book palette.
• To remove a document, click the Remove Documents
  button .

27
Open Documents

• Double-click a document name to open it.

28
Synchronize Styles

• Different documents may have different styles,
  possibly with the same names.
• Identify which document should serve as the style
  source and click in the Style Source column to
  mark it.

29
Synchronize Styles

• To perform synchronization, click the Synchronize
  Styles and Swatches with the Style Source button
  .
• If unwanted changes occur, undo (CtrlZ) and
  define some new styles so there are no
  conflicting style usages.

30
Number Pages Across Documents

• Page number ranges appear to the right of each
  document.
• For documents with automatic page numbering, they
  are ready to go.

31
Resetting Page Numbering

• If a document has manual page numbering, its
  numbering must be reset to Automatic in order for
  it to participate in the page numbering sequence
  for the book.
• To set for auto numbering, select it in the Book
  palette and open the fly-out menu and choose
  Document Page Numbering Options.

32
Resetting Page Numbering

• Set the document to Automatic Page Numbering.

33
Turn off Book-Based Numbering

• You do not have to use automatic pagination
  within your book if it is not useful.
• To turn it off, open the fly-out menu and choose
  Book Page Numbering Options, and clear the
  Automatic Pagination check box.

34
Exercise 56

• Create a Table of Contents
• Apply a TOC Style
• Update a TOC
• Create Hidden TOC Text Markers

35
Create a Table of Contents

• A TOC is a list of the major headings of the
  document, along with their page numbers.

36
Create a Table of Contents

• InDesign can generate TOCs based on paragraph
  styles you specify.
• Choose Layout gt Table of Contents.

37
Create a Table of Contents

• Select styles to appear in the TOC and click the
  Add button to add them to the list.

Click the More Options button for more formatting
choices
38
Create a Table of Contents

• To specify the level of the TOC at which a style
  will appear, change the Level setting.

39
Create a Table of Contents

• Apply a style to the entries if desired.

40
Create a Table of Contents

• You can also set style options for the TOC
  entries.

41
Apply a TOC Style

• Choose Layout gt Table of Contents Styles.
• Edit your saved TOC styles here.

42
Update a Table of Contents

• When content changes in a document or book,
  choose Layout gt Update Table of Contents.

43
Use Hidden TOC Text Markers

• Perhaps you do not want the exact same wording in
  the TOC as in the headings used to generate it.
• You can create hidden text on pages and then
  generate your TOC based on that text instead.
• To hide text, set its color to None, place it
  behind an opaque object, or place it on a hidden
  layer.

44
Exercise 57

• Preview a Document
• Print a Document
• Save and Load Print Presets
• Print a Book

45
Preview a Document

• Switch to Preview mode
• Press W.
• View gt Screen Mode gt Preview.

46
Print a Document

• File gt Print.
• Set any options desired.
• Click the categories at the left to change the
  options displayed.

47
Save Print Presets

• Save settings by clicking Save Preset.
• Type a name for the preset.
• Name will appear in the Print Preset drop-down
  list.

48
Manage Print Presets

• Choose File gt Print Presets gt Define.
• You can create and delete print presets from
  here.
• Print presets are per-machine, not saved with the
  document.

49
Print a Book

• Open the Book palette.
• Make sure no documents are selected in it.
• Click the Print button on the palette.

50
Exercise 58

• Use Trapping
• Use the Separations Preview
• Use the Preflight Dialog Box
• Package a Document for a Printer

51
Color Separation Example
52
Understand Trapping

• Trapping is overlap between colors so that if
  there are registration (alignment) errors during
  a multi-pass print process, no white space will
  appear between adjacent colored areas.
• Most common type of trapping involves spreading,
  which enlarges the lighter-colored object to
  slightly overprint the darker one.

53
Use Trapping

• Trapping is done automatically by InDesign.
• To make sure trapping is enabled
• In the Print dialog box, click Output.
• Choose Separations from the Color list.
• Set the Trapping setting to Application Built-In.

54
Use the Separations Preview

• Open the Separations Preview palette.
• Open the View menu on the palette and choose
  Separations.
• Turn off a color by clicking its eye symbol.

55
Use the Preflight Checklist

• Checks for problems that might prevent the
  document from outputting correctly.
• Choose File gt Preflight.

56
Package a Document

• Choose File gt Package.
• Enter your contact information.

Continued . . .
57
Package a Document

• Enter a name for the package and specify a
  location.

58
Exercise 59

• Export to PDF Format
• Export to an EPS File

59
About PDF Format

• Portable Document Format (PDF) is an Adobe format
  for distributing documents.
• A PDF file shows a full-color, high-res version.
• PDF is a unique blend of text and snapshot
• Each page looks exactly as when printed.
• Text remains searchable.
• PDF files can be read with Adobe Reader (free
  program).

60
Export to PDF Format

• Choose File gt Export.
• Set the Format to Adobe PDF.

Continued . . .
61
Export to PDF Format

• Export Adobe PDF dialog box then appears.
• Adjust any settings as needed.

62
PDF Export Options

• As with printing, you can create and save PDF
  presets.
• Under Output, you can set Color to No Color
  Conversion to avoid problems with differences in
  transparency blend space.
• Under Compression, you can downsample (reduce)
  the images to save space.
• Under General, you can choose Hyperlinks to make
  the hyperlinks in the document functional.

63
About EPS Format

• Encapsulated Postscript (EPS) is a graphic format
  based on the PostScript printer/graphic language.
• Can be sent directly to a PostScript-compatible
  printing press.
• Can be inserted into applications that accept EPS
  files as input.

64
Export to EPS

• Use File gt Export command, and set the Format to
  Encapsulated Postscript.
• In the Export EPS dialog box, change any options
  as needed.