eCareers External

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eCareers External

• The Hiring Process

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eCareers External

• District Complement Coordinator
• 2 HR Generalists

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District Complement Coordinator

• Terri McCurdy

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District Complement Coordinator

• Terri Dont Call Me McCurdy

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HR Generalist (Principal)

• Jack Murphy

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HR Generalist (Principal)

• Jack Dont Call Me Murphy

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HR Generalist

• Pat Bradshaw

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HR Generalist

• Pat Dont Call Me, either Bradshaw

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GSC External Hiring

• Any Questions?

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eCareers External

• The Hiring Process

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eCareers External

• Starts at the local office
• Determine staffing needs and makes request based
  on those needs
• Everybody in this room needs access to webCOINS

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eCareers External

• Complete the eCareer Job Posting Request
  Bargaining External in order to hire.

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District Complement Coordinator

• For non-career positions, receives all requests.
• Verifies vacancy and job number.
• Approves request and forwards the request to Jack
  Murphy

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District Complement Coordinator

• PM needs to verify information in webCOINS
• Notify HRSSC of resignations or terminations.
• Check periodically to keep cleaned of actual
  staffing on rolls.

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District Complement Coordinator

• To request position numbers you need to complete
  a RAR-100
• Must send RAR-100 to District Complement
  Coordinator for review.
• I will forward to the appropriate HRSSC

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District Complement Coordinator

• Verify the position is vacant and that you dont
  already have an RCA or TRC assigned to the same
  route.
• Once a position number is requested for an office
  by route do not assign to someone else on a
  different route or to move someone to the route.

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District Complement Coordinator

• For career positions, receives Request to Fill
  form
• Verifies vacancy
• Requests Committee Approval
• Sends request to Area Complement Committee

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District Complement Coordinator

• Receives Area approval
• Requests Job Numbers from HRSSC, if needed
• Signs off request to Jack Murphy if eCareer.
• If eReassign to Pat Bradshaw

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District Complement Coordinator

• Internal Posting Vacancy to post
• Complete Request to Post form
• Email to District Complement Coordinator along
  with copy of letter to union and
• If clerk, copy Mike Noll for CSV
• If Carrier, copy Andre Small for route review

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District Complement Coordinator

• To Complement Committee for approval
• Email back to you with approval or revert
• Review carefully we do not want no Bidder on
  positions that result in residuals.
• Jacks emails

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HR Generalist (Principal)

• Jack Murphy

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HR Generalist (Principal)

• Creates requisition to be posted online
• Requests background and driving checks
• Creates Hiring Lists and inputs Interview results
• Schedules applicants for Drug tests and Initial
  Road Tests
• Forwards Suitability file to Pat Bradshaw

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HR Generalist (Principal)

• Creates Requisition, Day 1

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HR Generalist (Principal)

• Creates Requisition, Day 1
• The next day, posting opens online for 15 days
• Posting closes and is now available for review
• May take up to 3 weeks

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HR Generalist (Principal)

• Application Reviews - create spreadsheet for
  applicants by office
• Email requests to applicants for more information
  on work or military service history

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HR Generalist (Principal)

• Make notes on spreadsheet, request OPF,
  conviction, etc
• Request background checks and driving records
  from GiS
• Takes 1 week from request

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HR Generalist (Principal)

• Create Hiring List a copy gets emailed to the
  Interviewer
• Send questionnaire and spreadsheet to Interviewer

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PM and/or Interviewer

• Contact applicants to determine interest
• Schedule/Conduct Interviews
• Complete Questionnaires online
• Return Original copies of Interview Checklist

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February
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HR Generalist (Principal)

• Upon receipt of Interview Checklists
• Schedule Drug Tests
• Schedule Initial Road Tests
• Request OPF, if necessary

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HR Generalist (Principal)

• Drug Tests
• Once scheduled, the entire process may take up to
  10 days for results.

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Safety - DSI

• Initial Road Tests
• Once scheduled, the entire process may take up to
  2 weeks, depending on work load.

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NARA - Archives

• OPFs
• Former Postal we dont have access into eOPF
  for employees outside of our district. Must get
  reprints from other districts.

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NARA - Archives

• OPFs
• Former Federal Civilian anywhere from 4 to 6
  weeks for OPF to arrive. Cannot proceed until OPF
  reviewed.

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Local Services

• Upon notification of applicant successfully
  passing both the drug test and the initial road
  test, the Applicants Suitability File gets
  passed from Jack to Pat.

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HR Generalist

• Pat Bradshaw

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HR Generalist

• Schedule applicants for eMAPs (needs eMap
  Conductor, date, time and place)
• Must give applicant at least 1 week notice to get
  medical records.

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HR Generalist

• Sends eMap conductor all the pre-hire paperwork
  for each applicant, along with supplies if
  needed.
• Upon receipt, sends answer sheet to OHNA, Olga
  Smyth.

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OHNA, Olga Smyth

• Scans eMap answer sheet to run in eMap computer
  program to determine medical suitability.
  Contacts applicants if there are more questions
  and/or more medical documentation needed.
• May send applicants for hands-on physical.
• Notifies Pat when applicants cleared for hire.

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HR Generalist

• Once medically cleared, schedules applicants for
  Orientation (2 weeks notice to current employers)
  
• Roughly 12-14 weeks without interruption or
  delays, longer if need OPF or VA records.

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HR Generalist

• Sends PEDCs fingerprint cards and other paperwork
  for each applicant to complete the first day on
  the job.
• Upon return, sends fingerprint cards and other
  forms to the Office of Personnel Management for
  background checks.

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HR Generalist

• OPM does fingerprint search and background,
  returning their findings to Pat. We are audited
  on this information each year by the Inspection
  Service, along with the 3-page Interview
  Checklists.
• We are scored on the successful completion of
  these tasks on our PFP.

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Local Services - HRGP

• Thats the approximate timeline for 1 package.
• I am currently working on 92 packages for craft
  employees and 34 for EAS employees.

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Review

• You request to hire

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Review

• You request to hire by completing the eCareer Job
  Posting Request Bargaining External worksheet.
• Terri verifies the vacancy job number or,
  verifies the vacancy and sends a worksheet to the
  HRSSC for them to create a new job and provide
  her the job number.

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Review

• Terri approves the request and sends it to me.
• I build the requisition and

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Review

• Terri approves the request and sends it to me.
• I build the requisition and you receive an email.
  The next day the posting is open to the public at
  www.usps.com/employment for 15 days.
• The posting closes and

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Review

• The posting closes and I request background
  checks and driving histories.
• General Information Services (Gis) will return
  these checks to me within

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Review

• General Information Services (Gis) will return
  these checks to me within 7 days.
• For the first job, youll usually receive 5
  names, unless you have preference eligible vets
  in the mix. With pref eligible vets, Ill only
  give you 3 names.
• Youll get 1 additional name for each additional
  job.

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Review

• I create a hiring list and you

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Review

• I create a hiring list and you get an email from
  the system and a follow-up email from me which
  includes the Quick Reference Guides for the
  Selecting Official and the Next Higher Level.
• You contact the applicants and conduct the
  interviews and

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Review

• You contact the applicants and conduct the
  interviews and make your selections on the
  Interview Certification and in eCareers by
  completing the Questionnaire.
• You mail the original hard copy of the 3-page
  Interview Checklist for each applicant
  interviewed.

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Review

• I create the Selection List using the Rule of 3
  to make your selections. This generates emails to
  you for each selection for your role as

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Review

• I create the Selection List using the Rule of 3
  to make your selections. This generates emails to
  you for each selection for your role as Next
  Higher Level
• Youll logon to the Blue Page My Life To Do
  List and concur with the selections made.
• This generates an email to

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Review

• This generates an email to Pat Bradshaw telling
  her to audit the requisition. It will also tell
  her she can schedule applicants for the medical
  assessment.
• We have to give an applicant how much notice
  before calling them in for a medical assessment?

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Review

• We have to give an applicant how much notice
  before calling them in for a medical assessment?
• 1 week in order for them to get medical records
  or a Physicians Statement if theyre on any type
  of Maintenance Medicine (blood pressure,
  cholesterol, diabetes, etc)

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Review

• I know my applicant has been scheduled for a
  medical assessment because

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Review

• I know my applicant has been scheduled for a
  medical assessment because
• I called Pat and asked the status of my package

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Review

• I know my applicant has been scheduled for a
  medical assessment because
• I called Pat and asked the status of my package
• I called Jack and asked the status of my package

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Review

• I know my applicant has been scheduled for a
  medical assessment because
• I called Pat and asked the status of my package
• I called Jack and asked the status of my package
  
• My applicant called me and asked me questions
  about the medical part or

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Review

1. I called Pat and asked the status of my package
2. I called Jack and asked the status of my package
   
3. My applicant called me and asked me questions
   about the medical part or
4. I received a copy of the scheduling email Pat
   sent the applicant.

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Review

• OIga clears the applicant for work and the
  applicant is then contacted by

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Review

• OIga clears the applicant for work and the
  applicant is then contacted by Pat to determine a
  start date.

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Review

• OIga clears the applicant for work and the
  applicant is then contacted by Pat to determine a
  start date.
• The applicant and Pat decide on a start date to
  attend Orientation. I know this because

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Review

• The applicant and Pat decide on a start date to
  attend Orientation. I know this because
• a) My applicant called me and asked if he got
  paid mileage

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Review

• The applicant and Pat agree on a start date to
  attend Orientation. I know this because
• My applicant called me and asked if he got paid
  mileage
• Pat emailed me asking what route to put him on

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Review

• The applicant and Pat agree on a start date to
  attend Orientation. I know this because
• My applicant called me and asked if he got paid
  mileage
• Pat emailed me asking what route to put him on
• Training called to say they cant schedule Rural
  Carrier Academy for week 2 or

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Review

• My applicant called me and asked if he got paid
  mileage
• Pat emailed me asking what route to put him on
• Training called to say they cant schedule Rural
  Carrier Academy for week 2 or
• I dont know! I cant find out anything! No one
  at the district answers their phone!

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GSC External Hiring

• Any Questions?