Entering HPRP Transactions in OPUS

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PowerPoint Presentation Entering HPRP
Transactions in OPUS HPRPandOPUS.ppt
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HPRP programs are the first to use the new
transaction feature in OPUS called Financial
Housing Assistance Transactions (FHAT)
Interesting but Irrelevant Fact FHAT is not the
same as Phat although it is pronounced the
same \'fat\ Phat Pronunciation
\'fat\ Function adjective Inflected Form(s)
phatter phattest Date 1963 slang highly
attractive or gratifying excellent
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HPRP FHAT transactions are entered after you
1. Enter the Household in OPUS
2. Associate the Household with a Residence
3. Add or Update the Income for All Adults
4. Enroll the Household in your HPRP program
You can view PowerPoint training presentations
and download instruction sheets on the above
topics from the Lane County web site. The link
is on the last page of this PowerPoint
presentation.
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On the Household view screen, you can see the
Oregon Median Income for this Household is 6.
The OMI is very close to our local Area Median
Income for Lane County.
You can find the Area Median Income and other
HPRP information on the Lane County web
site. The link is on the last page of this
PowerPoint presentation.
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The 2009 Area Median IncomeEugene/Springfield
and Lane County
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(No Transcript)
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Use Enroll All to enter the household. If there
are people in the OPUS Household who are not in
the residence, remove them prior to program
enrollment.
LCHHS-LC HPRP-LAN-LC HPRP
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• Select the Housing Status. An HPRP household will
  be either
• Literally Homeless and enrolled in HPRP-RR or
• Housed and at Imminent Risk of Losing Housing and
  enrolled in HPRP-HP

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Last Residence Where did you stay last night?
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TIP on LAST RESIDENCE
Select the place that best describes where this
household stayed last night. (Never select Dont
Know or Other.)

• Staying with Family in Room/Apartment/House
• Staying with Friends in Room/Apartment/House
• Hotel/Motel (not emergency voucher)
• Foster Care or Group Home
• Place not meant for human habitation (ie street)
  
• Other
• SafeHaven
• Rental by Client w/ VASH housing subsidy
• Rental by Client w/ other housing subsidy
• Owned by Client w/ housing subsidy

• Emergency Shelter
• Transitional Housing
• Permanent Housing for Homeless
• Psychiatric Hospital/Facility
• Substance Abuse Treatment Facility
• Hospital (Non-Psychiatric)
• Jail, Prison or Juvenile Detention
• Dont Know
• Refused
• Rental by Client, no housing subsidy
• Owned by Client, no housing subsidy

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• The Last Zip Code is where this household was
  last stably housed.
• If the household is not homeless, then it is
  their current Zip Code.
• If the household is homeless, it is where they
  were last stably housed.

97402
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TIP for Last Zip Code
If the Household cant remember their last zip
code, you can look it up by the City and State in
the United States Postal Service website.
http//zip4.usps.com/zip4/welcome.jsp
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AFTER THE ENROLLMENT, complete a Status
Assessment for each Adult in the Household.
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Complete a Status Assessment at enrollment and
every 3 months for the applicant and all adults
in the household.
You can find the instruction sheets for doing the
Status Assessments on the Lane County Web
site. The link is on the last page of this
PowerPoint presentation.
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not
The Status Assessment is not the same as the HUD
Entrance Assessment in OPUS!
The Status Assessment is a case management tool
for goal setting and measuring outcomes.
STATUS ASSESSMENT
The Entrance Assessment measures static
information. It is required at the time of
enrollment for HUD Continuum of Care programs and
CDBG programs. If your agency requires the
Entrance Assessment for HPRP, it is for internal
agency use only- this is not required for any
report.
ENTRANCE ASSESSMENTnot required
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Finally! Entering A Financial Housing Assistance
Transaction
Select the Transaction from the drop down menu
and click the New FHAT button
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Select all clients in the HOUSEHOLD. The
participant count is done through this
transaction, not through the enrollment.
?
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Select all clients in the HOUSEHOLD. Enter the
Start Date. Select the FHAT Type.
?
11-20-2009
12-01-2009
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There are 7 FHAT Type Choices.
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Arrearages. You can pay for up to 6 months in
Past Due rent for your Client. These months are
part of the total 18 months the client can
receive assistance.
2200
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• The Start and End Dates are the same the date
  you committed the funds or wrote the check to the
  landlord.
• The Amount is the amount you are paying on behalf
  of the client.
• The Arrearage Months is the number of past due
  months you are paying on behalf of the client.

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Motel Hotel Vouchers. You can pay for up motel
stays for clients that have identified housing
will not be available for a few days or weeks.
They must have a lease on the identified unit.
12/20/09
189.62

• The Start and End Dates are the date range the
  household is staying in the motel.
• The Amount is the amount you are paying the motel
  on behalf of the client.

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Moving Cost Assistance. You can pay moving costs
for eligible households. These services include
storage locker rental for household items until a
housing unit is identified, moving van rental
reimbursement and other cost associated with
moving.
75.00

• The Start and End Dates are the same the date
  you committed the funds or wrote the check.
• The Amount is the amount you are paying on behalf
  of the client.

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Rental Assistance- You can provide rental
assistance eligible households. You need to
provide a new transaction for every month of
assistance.
680

• The Start Date is the first day of the month or
  the move-in date.
• End Date is the last day of the month or the
  move-out date.
• The Amount is the amount you are paying the
  landlord on behalf of the client.

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Security Deposits. You can pay rental refundable
security deposits, non-refundable cleaning
deposits, and key deposits for the Household.
1100.00

• The Start and End Dates are the same the date
  you committed the funds or wrote the check.
• The Amount is the amount you are paying on behalf
  of the client.

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Utility Deposits. You can pay utility deposits
for heat, electric, water and sewer for the
Household.
400.00

• The Start and End Dates are the same the date
  you committed the funds or wrote the check.
• The Amount is the amount you are paying on behalf
  of the client.

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Utility Payments- You can provide utility payment
assistance for heat, electricity, and/or water
and sewer. You need to provide a new transaction
for every month of assistance.
110

• The Start Date is the first day of the month or
  the move-in date.
• End Date is the last day of the month or the
  move-out date.
• The Amount is the amount you are paying the
  utility company on behalf of the client.

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HPRP Service Transactions HPRP Programs track
non-financial housing assistance services as
Service Transactions in OPUS.

• Case Management HPRP CASE MANAGEMENT
• Housing Placement HOUSING SEARCH ASSISTANCE
• Legal Services LEGAL AID- RECEIVED
• Personal Enrichment 2ND CHANCE- ATTENDANCE
• Personal Enrichment 2ND CHANCE- COMPLETED
• Personal Enrichment LIFELINE- ATTENDANCE
• Personal Enrichment LIFELINE- COMPLETED
• Referral 2ND CHANCE
• Referral LEGAL AID
• Referral LIFELINE

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What About CSBG-ARRA Services? Some HPRP
programs have added CSBG-ARRA service
transactions to the APC (Program) in OPUS.
Households Receiving CSBG-ARRA services in an
HPRP program must be eligible for HPRP services.

• Examples of CSBG-ARRA services in an HPRP Program
• CSBG-ARRA MENTAL HEALTH
• CSBG-ARRA MEDICAL APPT.
• CSBG-ARRA RX VOUCHER
• CSBG-ARRA AUTO INSURANCE
• CSBG-ARRA AUTO LOAN PYMT
• CSBG-ARRA CAR REPAIR
• CSBG-ARRA GAS VOUCHER

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REPORTING
Every two weeks, Agencies providing HPRP program
services will receive a data completeness report
for each of their HPRP programs.
In OPUS, correct all missing or inaccurate data
In OPUS, correct all missing or inaccurate data
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REPORTING
All the Service transactions are in a Summary as
well as in detail by Household.
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REPORTING
All the FHAT transactions are Listed by Household
and in a summary. These transactions have to be
in OPUS in order for your Agency to be reimbursed
for expenses.
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REPORTING
All the FHAT transactions also list the detail by
OPUS User Name so Users can check their work.
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REPORTING
Voided FHAT transactions are on the last page.
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Final Word

• HPRP data entry has to be correct because
• It is rigorously audited
• It is used to reimburse expenses your agency has
  incurred

As an OPUS User, you can request reports at any
time to assist you in evaluating your data
completeness and correctness. Lane County
provides technical support for OPUS use as well
as program support.
Dont hesitate to contact us for assistance!
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Support for HPRP in Lane County Lyn
Oliver Lyn.e.oliver_at_co.lane.or.us
541-682-4614 Lisë Stuartlise.stuart_at_co.lane.or.
us 541-682-3379
Links to download forms and other resources
HPRP Manuals and Forms http//www.lanecounty.org
/HSC/HPRP.htm OPUS/HMIS Manuals and Forms
http//www.lanecounty.org/HSC/OPUS_HMIS_Resources.
htm OPUS/HMIS PowerPoint training Slideshows
http//www.lanecounty.org/HSC/OPUS_HMIS_PPTs.htm