A1258608188vQNLf

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Tools and training used to implement a PRINCE2
project environment
Paul Bradley SPOCE Project Management
www.spoce.com/interactive
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So where do we start?

• Well... may I ask what you were hoping to see
  through a Torquay window?
• Sydney Opera House perhaps?
• The Hanging Gardens of Babylon?

...herds of Project Managers sweeping
majestically..?
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Background

• What needed to be achieved?
• Up to 80 project staff to train limited budget
• Review of Project Management standards
• Development of hard copy online guidance
• What was achieved?
• Distance learning solutions through Teignbridge
• Supported workshop sessions
• Tailored Project Management Guide
• Backing from the Chief Executive

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How did we do it?

• Identify people who need training
• Batches of 8 people through e-learning
• Kick-off workshops
• Online Foundation exams
• Define level1/level2 projects
• Level 1 Level 2
• Cost/Value Up to 100,000 100,000 -
  5,000,000
• Effort Up to 75 days 50 days
• Timescale Up to 6 months 6-24 months elapsed
• Risk Level Low Medium Low, Medium, High
• Approach Single Service Single Multi Service
• Internal Development Internal/External
  development

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Minimum for all projects
Organisation Structure Level 1 Projects
Project Manager
Project Board Executive
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• Level 1 Projects
• Communication will be carried out on an informal
  basis

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Controls applied for Level 1

• Level 1 Projects
• Minimum of 4 End Stage Assessments
• ESAs relating to OGC Gateway Review Process
• Other meetings can usually be short and informal
• Project level plan mandatory
• Stage level plan if required
• The Project Board should have a minimum of 2
  people
• Communication will be carried out on an informal
  basis
• Use of an Issue Log to capture project issues
• Medium-high risks to be escalated informally to
  the Board

www.spoce.com/interactive
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• Level 2 Projects
• Handling issues in the appropriate manner

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Controls applied for Level 2

• Level 2 Projects
• Minimum of 5 End Stage Assessments relating to
  OGC Gateway
• Signed authorisation from the Project Board
• Project Stage level plans mandatory
• Product Descriptions to be used for all levels
  of plan
• Minimum 2 maximum 7 people on each Project
  Board
• External Supplier may take a Senior Supplier
  role
• Independent Project Assurance to be considered
• Internal external resources if required
• Significant dialogue to be recorded in a Daily
  Log
• Project Assurance to assure standards
• Use of Project Issue Management from the
  Techniques Guide
• Formal escalation where necessary to the Project
  Board (incl. risks)

www.spoce.com/interactive
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The story so far
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The story so far
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The story so far
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What next?

• PM Guide
• Continual review of Guides
• Incorporate new techniques
• Develop a workflow system
• Intelligent system to assess projects
  automatically trigger step-through process
• Link project documentation to management system
• Online Training
• MSP Passport Online (CD already available)
• ITIL Passport Online (delivered March 2007)

www.spoce.com/interactive
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How can this benefit you?

• PM Guide
• PM Guide tailored for your company
• All resources using a standard online tool
• Ready-to-go easy-use environment
• Help and guidance when it is needed
• Online Training
• Cost-effective training for PRINCE2, MSP ITIL
• Train more people on smaller budgets
• Track learning progress with management reports

www.spoce.com/interactive
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Questions Answers
Torbay Council the PM Guides
Paul Bradley SPOCE Project Management
www.spoce.com