Recording and Reporting Occupational Injuries and Illnesses

1
Recording and Reporting Occupational Injuries and
Illnesses

• Protecting the ultimate resource our people!

Department of Defense Voluntary Protection
Program Center of Excellence Operated by
DoD Lead Agent Office of the Assistant Secretary
of the Army (Installations and Environment)
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Objectives

• In this presentation we will
• Discuss the history of Occupational Safety and
  Health Administration (OSHA) Recordkeeping
• Describe the goals of OSHA Recordkeeping
• Identify recordable incidents using a decision
  tree
• Recognize the OSHA Forms for 300 Logs and their
  equivalents
• Calculate Total Case Incident Rate (TCIR) and
  Days Away, Restricted, and/or Transfer (DART)
  case incident rate
• Define basic terms used in OSHA Recordkeeping.

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Recordable Injury?
4
Recordkeeping

• Rules and forms took effect January 1, 2002
• Importance of records
• Critical indicators
• Starting point to identify problems
• Nationwide impact.

5
Recordkeeping History

• Recordkeeping required since 1971
• Final rule published January 19, 2001
• Effective Date January 1, 2002
• New hearing loss recording criteria effective
  January 1, 2003
• Revised forms to incorporate hearing loss column
  January 1, 2004
• Federal Agencies required to maintain OSHA 300
  Logs and report to BLS January 1, 2005

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Recordkeeping Goals

• Improve data
• Simplify forms and requirements
• Maximize use of computers
• Improve employee involvement
• Protect privacy.

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Decision Tree
No
Did the employee experience an injury or illness?
Yes
No
Is the injury or illness work-related?
Yes
Update the previously recorded injury or illness
entry if necessary.
No
Is the injury or illness a new case?
Yes
Does the injury or illness meet the general
recording criteria or the application to specific
cases?
No
Yes
Do not record the injury or illness.
Record the injury or illness.
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When Is an Injury or Illness Work-Related?
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Identifying Work-Related Incidents

• Work-relatedness is presumed for injuries and
  illnesses resulting from events or exposures
  occurring in the workplace.
• If an event or exposure in the work environment
  significantly aggravates a preexisting condition,
  it is also considered work-related.
• OSHA Recordkeeping and Workers Compensation
  rules are NOT identical.

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RECORDABLE VS. UNRECORDABLEINCIDENTS
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Recordable Incidents

• New recordable work-related injuries and
  illnesses are
• Death
• Days away from work
• Restricted work or transfer to another job
• Medical treatment beyond first aid
• Loss of consciousness
• Diagnosis of a significant injury/illness by a
  physician or other licensed health care
  professional.

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Recordable Incidents

• You must also record the following work-related
  conditions
• Any needlesticks or cuts from sharp objects
  contaminated with blood or other infectious
  materials
• Any case requiring an employee be medically
  removed under requirements of OSHA health
  standards
• Tuberculosis infection as evidenced by positive
  skin tests
• Standard Threshold Shift in hearing in one or
  both ears
• Musculoskeletal Disorders (MSDs).

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Incidents That Are NOT Recordable

• The following are not considered recordable
• Visits to the doctor or health care professional
  for observation or counseling only
• Diagnostic procedures
• Colds, flu, and blood donations
• First aid.

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First Aid

• First Aid consists of the following
• Using a non-prescription medication at
  nonprescription strength
• Administering tetanus immunizations
• Cleaning, flushing or soaking wounds on the
  surface of the skin
• Using wound coverings such
• as bandages, gauze pads, or
• butterfly bandages
• Using hot or cold therapy.

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First Aid

• Other injuries considered First Aid are
• Using any non-rigid means of support, such as
• Elastic bandages
• Wraps
• Non-rigid back belts, etc.
• Using temporary immobilization devices while
  transporting an accident victim
• Drilling of a fingernail or toenail to relieve
  pressure
• Draining fluid from a blister.

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First Aid

• Also
• Using eye patches
• Removing foreign bodies from the eye using only
  irrigation or a cotton swab
• Removing splinters or foreign materials from
  areas other than the eye by
• Irrigation
• Tweezers
• Cotton swabs
• Other simple means.

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First Aid

• Finally
• Using finger guards
• Using massages
• Drinking fluids for relief of heat stress.

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Decision Tree
No
Did the employee experience an injury or illness?
Yes
No
Is the injury or illness work-related?
Yes
Update the previously recorded injury or illness
entry if necessary.
No
Is the injury or illness a new case?
Yes
Does the injury or illness meet the general
recording criteria or the application to specific
cases?
No
Yes
Do not record the injury or illness.
Record the injury or illness.
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FORMS FOR 300 LOGSOSHA Form 300 Log of
Work-Related Injuries and IllnessesOSHA Form
300A Summary of Work-Related Injuries and
IllnessesOSHA Form 301 Injury and Illness
Incident Report
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OSHA FORM 300
Total Case Incident Rate (TCIR) (Calculated
using totals from columns H, I and J)
Days Away, Restricted, and/or Transfer (DART)
Case Incident Rate (Calculated using totals
from columns H and I)
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OSHA Form 300A
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OSHA Form 301
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Documents Equivalent to OSHA Logs

• An equivalent form has the same information, is
  as readable and understandable, and uses the same
  instructions as the OSHA form it replaces.
• Forms can be kept on a computer as long as they
  can be produced when they are needed.

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Rate Calculationsfor VPP Application
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Rate Calculations

• Annual rates are calculated by the formula
  
• (N/EH) x 200,000 where
• N Sum of the number of recordable injuries and
  illnesses in the year
• (For TCIR, use the total case numbers from
  the OSHA 300 Log columns H, I, J, Days Away
  from Work, Job Transfer or Restriction, and Other
  Recordable Cases respectively)
• (For DART, use the total case numbers from
  the OSHA 300 Log columns H I, Days Away from
  Work and Job Transfer or Restriction
  respectively)
• EH total number of hours worked by all
  employees in the year.
• 200,000 equivalent of 100 full-time workers
  working 40 hours per week, 50 weeks per year.

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Calculation for TCIR

• 3-Year TCIR Calculation To calculate 3-year
  TCIR, add the number of all recordable injuries
  and illnesses for the past 3 years combined
  total of columns H, I, and J from the OSHA 300
  log and divide by total hours worked for those
  years, then multiply the result by 200,000.

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Example Calculation for TCIR

• Equation
• Example

Installations 3 year TCIR 1.6
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Calculations for DART

• 3-year DART Rate Calculation To calculate 3-year
  DART rate, add the number of all recordable
  injuries and illnesses resulting in days away
  from work, restricted work activity, and/or job
  transfer combined total of columns H and I from
  OSHA 300 log, divide by total hours worked for
  those years, then multiply x 200,000.

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Example Calculation for DART

• Equation
• Example

Round 1.34 down
Installations 3 year DART 1.3
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Rounding Calculations

• You must round the rates to the nearest tenth
  following traditional mathematical rounding
  rules.
• For example, round 5.88 up to 5.9 round 5.82
  down to 5.8 round 5.85 up to 5.9.

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Summary

• In this section you learned about
• History of OSHA Recordkeeping
• Goals of OSHA Recordkeeping
• How to identify recordable incidents using the
  Decision Tree
• OSHA Forms for 300 Logs and their equivalents
• How to calculate TCIR and DART case rate
• Basic terms used in OSHA Recordkeeping.

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References

• Occupational Injury and Illness Recording and
  Reporting Requirements Federal Register
  665916-6135 http//www.osha.gov/pls/oshaweb/owad
  isp.show_document?p_id16312p_tableFEDERAL_REGIS
  TER
• UAW Fact Sheet
• http//www.coshnetwork.org/UAW20OSHA2030020Fac
  tsheet.PDF
• OSHA Recordkeeping Video
• http//www1.va.gov/vasafety/page.cfm?pg626

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References

• OSHA Forms for Recording Work-Related Injuries
  and Illnesses
• http//www.osha.gov/recordkeeping/new-osha300form
  1-1-04.xls
• OSHA Recordkeeping Handbook
• http//www.osha.gov/Publications/recordkeeping/OS
  HA_3245_REVISED.pdfsearch22OSHA203245-09R2020
  0522

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Questions

• Questions?