The Structure of the NCP System in Austria Strengths and weaknesses, evaluation and potential steps for improvement

1
The Structure of the NCP System in
AustriaStrengths and weaknesses, evaluation and
potential steps for improvement

• Berna Windischbaur, Ralf Koenig
• FFG Austrian Research Promotion Agency
• 22 January 2009, Vienna

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FFG - In Brief

• Established in 2004(merger of 4 previous
  organisations)
• Non-profit organisation, public body(owned by
  two Austrian Federal Ministries)
• Largest Austrian Funding Agency
• Budget 580 Mio. Euro in year 2007
• approx. 200 employees
• 5 operational divisions

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Organisational Structure of FFG
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Division of European and International Programs
(EIP)
Objective Strengthening the Austrian
participation in the Framework Programme Activitie
s Awareness, Information, Consultation,
Coaching, international Networking (Consortium
building), Representation of Austrian interests
in the network of National Contact Points (NCP),
host of EUREKA and Enterprise Europe Network
Measures Information and Training events,
Workshops and Seminars, One-on-one meetings,
Cooperation with intermediary organisations
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Division of European and International Programs
(EIP)

• Resources
• Total number of employees 45 full-time
  equivalent (19 NCPs 20 Experts 9 Assistants)

• FP6 briefly
• approx. 2.000 successful Austrian teams working
  withapprox. 20.000 international partners
• Return 425 Mio, EUR 117

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FFG/EIP
Core Activities

• Customer Services

• E-mail services
• Individual Coaching
• Proposal Writing
• Partner search
• Legal Help (IPR)

• Proposal Check
• Prepatory co-funding
• Project Management
• Exploitation
• Recognition of success
• FFG Academy

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FFG/EIP
Core Activities

• Customer Services

A current example Spring 2008 app. 1.600
proposals with partners from AT who submitted
under Cooperation
Success and NCP services, on average
23
29
14
15,5
100
80
246
194
60
7090
869
not funded
40
funded
20
101
58
1302
139
0
general
detailled
no contact
EU total
Information
coaching/
Proposal
Check
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FFG/EIP

• Internal Support Activities

• Human Resources Development
• Legal Issues
• (Contractual issues, IPR, etc.)
• Financial Issues
• (EU Audits, cost planning, reporting, billing,
  etc.)
• Data Security
• Programme Management

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FFG/EIP

• Internal Support Activities

• Human Resources Development (continues)
• Project Management
• Technical Trainings
• (PM Tool, INNOMAN, advanced excel, etc.)
• Individual Development
• (Goal Assessment, Leadership, creativity,
  presentation and moderation techniques, conflict
  management, communication, rhetoric, negotiation,
  time and stress management, etc.)

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FFG/EIP

• Internal Support Activities

• Institutional Development
• Web-site (FP7 and FFG)
• Printed materials (brochure, info papers,
  success stories, etc)
• Media communication

• Information Technology
• FP7 Web site www.ffg.at/rp7
• CRM Systemgt INNOMAN
• PM Tool
• Groupwise (e-mail/ calander of activities/
  personal organizer)

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FFG/EIP

• Internal Support Activities

• Finance Accounting
• Centralized accounting
• Decentralized project management
• Unique cost keys to record and monitor the
  performance

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FFG/EIP

• External Support Activities

• Communication with State Authorities
• Annual Work Programme (Division and Units)
• Reporting
• Ext. Evaluation
• Monitoring the National Performance in FP7
• Regular information exchanges
• Programme Delegates ?? NCPs

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FFG/EIP

• External Support Activities

• Communication with EU
• NCP Meetings
• Programme Committee Meetings
• FP Projects

• Communication and Networking with MSAC
• NCP Network Projects (currently 16 in FP7)

• Communication and Networking with 3rd Countries
• FP Projects

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• Thank you very much for your attention

Ralf Koenig Head of Unit Unit for International
Cooperation, Mobility and ERC Phone 43
(0)57755 4601 Fax [phone] Email
ralf.koenig_at_ffg.at
Berna Windischbaur Project Manager Unit for
International Cooperation, Mobility and
ERC Phone [phone] Fax 43
(0)57755 94600 Email berna.windischbaur_at_ffg.at
FFG - Austrian Research Promotion Agency Division
European and International Programmes
(EIP) Sensengasse 1, A-1090 Vienna,
Austria http//rp7.ffg.at