WELCOME TO THE LIBRARIES AUSTRALIA ROADSHOW

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WELCOME TO THE LIBRARIES AUSTRALIA ROADSHOW

• Facilitators

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Libraries Australia Search
Over 43 million items in over 800 Australian
libraries
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Benefits to your Organisation

• Single search across multiple libraries
• ILL functionality (Enhanced Requesting)
• Relevance ranking/Advanced Search
• Alerts for acquisitions
• Access to Web Cataloguing module

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Free Service

• Same URL as subscription service
• Available to anyone with Internet Connection
• ANBD and Picture Australia only
• Limited Get options

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Libraries Australia Search Subscription Service
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Subscription Service

• Same URL as free service
• ANBD more Databases
• Personal accounts Alerts
• More Get options
• Choice of search screens
• Save records queries
• Access to more download options
• Access to Administration, RES, RIS and LADD

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Free Access to APAIS for Small Libraries
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Using Limits
Group 1
Group 2
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Using Limits
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GovRAP
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GovRAP
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Questions?
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LA Search Upgrade - Permalinks
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LA Search Upgrade - Permalinks

• http//nla.gov.au/anbd.bib-an41952280
• instead of
• http//librariesaustralia.nla.gov.au/apps/kss?acti
  onDisplaymodefulldisplaytargetnbdqueryid4s
  tartPos28

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COinS
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Questions?
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Subscription - End User Access

• Personalisation
• Alerts
• Enhanced Requesting

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Personalisation

• Staff and users can
• have their own Accounts
• save records and queries into a personal folder
• have access outside the library
• have access to specified databases
• You can run reports on account use

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Create a personal account (for library staff and
users)
Customise Libraries Australia
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Customisation
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Alerts

• Save a search query
• Run again automatically
• Searches for newly added material or changed
  records
• Search results sent by email with links through
  to ANBD

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Save query as alert emails notifications to you
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End User Access

• What is it?
• Are there any extra charges for providing end
  user access?

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End User Access

• How can I offer End User Access?
• How do I get End User Access set up?

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Most Importantly

• These Libraries Australia Search features are
• Available at no extra cost
• Able to be customised to suit your libraries
  requirements

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Questions?
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Other Ways of Searching Libraries Australia

• Z39.50
• Via Google Scholar
• OpenSearch (A9.com)
• Search Box (HTML)
• Facebook

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Google Scholar
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OpenSearch
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Questions?
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Deep Linking
Deep Linking
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Deep Linking
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Questions?
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Libraries Australia Administration

• What is Libraries Australia Administration?
• Who can use Libraries Australia Administration?
• What are some Libraries Australia Administration
  features?
• Are manual online help available?

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Libraries Australia Administration
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What is Libraries Australia Administration?

• Manages access to other Libraries Australia
  services.
• Gives organisations the ability to
• Access RIS, RES and order Products
• edit their own details
• add and edit users
• view reports charges

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Accessing Administration
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Accessing Administration
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Who Can Use Administration?

• Subscribers to Libraries Australia
• Two levels of access
• User admin
• Customer admin

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User Administration
Tabs
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Customer Administration
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Requesting Customer Administration Access

• Email the Libraries Australia Help Desk with the
  username and password of nominated account
• librariesaustralia_at_nla.gov.au

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Customer Administration Features

• Edit your organisations details
• Edit and add users
• Edit access groups
• View charges
• Use the Record Import Service (RIS)
• Use Record Export Service (RES)
• Order Products

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Editing Organisation Details
Editing Organisation Details
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Editing Organisation Details
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Edit and Add Users
Adding and Editing Users
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Edit and Add Users
Adding a User
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Edit and Add Users
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Creating a User Account
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Edit and Add Users
Editing Users
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Editing Users Account Details
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Editing User Accounts
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Editing Access Groups
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View charges
View charges
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Questions?
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Libraries Australia Document Delivery
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What is LADD?

• Request Creation and Management system
• Over 730 LADD customers in Australia
• 66 ISO locations
• Request creation based on searching ANBD and Te
  Puna, (CISTI and Infotrieve if you request to
  have access)
• Access to 300 NZ libraries through Te Puna
• Web based

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What are the benefits?

• Access for resources outside your collection
• Manages request process
• Payments service
• Support Copies and Loans
• ILL service levels - Core, Rush, Express
• Part of your subscription to LA

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LADD administration features

• Work Queues
• ILL Reports
• LADDPS Reports

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Work Queues
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ILL Reports
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LADDPS Reports
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LADDPS Reports
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LADD Additional Functionality

• DocStore
• Email Alerts
• Enhanced Requesting
• Reciprocal arrangements

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Why use DocStore

• Facility available to all LA Doc Del users
• Better than email attachments
• Document is linked with request
• Email alert

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Email Alerts
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Email Alerts
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Enhanced Requesting

• Links Libraries Australia Search with Libraries
  Australia Document Delivery
• Networked with over 730 libraries.
• Mediated by ILL library staff

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Enhanced Requesting

• How it works

Libraries Australia Document Delivery
Search and Locate Item
Formatted Email
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Managing Enhanced requests in LADD
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LADD Reciprocal Arrangements
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ILL Etiquette

• Bib details correct
• Contact if urgent request
• ILRS code

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Questions?
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How we can help you and you can help us.

• News
• Libraries Australia User group meetings
• Email Discussion Lists
• Libraries Australia Promotion material
• NLA Wiki
• Ning
• Tell us what you think

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News
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Libraries Australia Promotion
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Library Labs Wiki
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Suggestion form
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Getting More Help

• Phone[phone] (8.30am to 5.30pm ADST/AEST)
  Fax [phone]
• librariesaustralia_at_nla.gov.au
• subscribe to the email lists,librariesaustralia-l,
  and librariesaustraliadocdel-l
• nla.gov.au/librariesaustralia

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Questions?
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LIBRARIES AUSTRALIA CATALOGUING
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Outline

• Housekeeping and Introductions
• Record Import Service
• Record Export Service
• Lunch

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Outline cont.

• Libraries Australia Cataloguing Client
• Libraries Australia Web Cataloguing
• Global Changes
• Importing Records Summary
• Products
• Z39.50
• Libraries Australia Downloading
• Exporting Records Summary
• Questions and Feedback

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Aims

• To enable you to maximise the benefits of
  Libraries Australia through shared cataloguing
• To encourage you to add and maintain your records
  and holdings in the ANBD
• To assist you to get the best from your local
  library system

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What is the ANBD?

• Established 1981.
• Hosted by the National Library of Australia.
• Records the collections of over 1100 Australian
  libraries
• Contains bibliographic records from national and
  international sources
• Supports resource sharing interlibrary loan,
  collaborative acquisition and collection
  development, efficient cataloguing workflows

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Choices

• How does a library combine various options to
  ensure that records are in both the local system
  and the NBD?
• Different options for different libraries, to
  suit local expertise, workflows
• Its all about choice

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Efficient Workflows

• Use of appropriate trained staff
• Double handling integration of workflows
• Least number of steps
• Use available data and systems

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New WorkflowsOCLC WorldCat

• Now that Search/Retrieval via URL (SRU) Record
  Update is live since Jan. 2009. It is possible to
  take advantage of the fact that it takes less
  than a minute to push changes made in LA to OCLC
  WorldCat.

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Workflows for OCLC WorldCat

• Search OCLC WorldCat via external databases in LA
  Search add holdings export the record via RES
• Search OCLC WorldCat via external databases in LA
  Cataloguing Client add holdings export the
  record via RES
• Search OCLC WorldCat via the Z39.50 Gateway in
  your cataloguing system send records using RIS

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Copy Cataloguing

• ANBD main source for Australian libraries up to
  98 hit rate
• Other sources ease of access LA Z39.50
  gateway, LA Search, LA Cataloguing Client
• Cheaper to copy than to create

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Copy cataloguing efficiency

• Avoid making changes unless absolutely necessary
• Only make changes that are important to the
  record for new manifestations of the work
• Keep important identifying information
• Send your changes back to Libraries Australia

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Contributing Data

• Make your cataloguing uniform
• Include loan restrictions in your holdings
  statements (vital for efficient ILL)
• Use the established standards
• Libraries Australia Standards Website http//www.
  nla.gov.au/Libraries Australia/standards.html)

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Questions?
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Record Import Service

• Importing files of records into LA via the
  Internet

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RIS in relation to other services
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Upload

• Via Web browser
• Via FTP client
• Overnight processing

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Streams

• Bib and holdings
• Bibs only
• Holdings only
• Add only
• Overlay

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Example File names

• ANL-B.D22
• ANL-H.D35
• ANL-D.D46

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Filters

• Standardize the MARC data
• Rules, rule sets and profiles
• Corrections and validations

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Conversion

• MARC-8 to UTF-8
• MARC to PICA internal format

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Matching

• Control numbers (001, 010, 035)
• General similarity algorithm
• Limits of duplicate detection

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Merging

• Preserve the existing DB record unless incoming
  record is clearly better (higher encoding level
  or more script)
• Capture data from un-preferred record if we lack
  it
• Always capture holdings and electronic locations

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Review

• Via LACC by ANBD staff

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Summary statistics

• Record counts
• Received 273
• Edit Failed 7
• Edit Warning 2
• Edit Passed 266
• Bib Load Failed 0
• Load Passed 264
• Load New 10
• Load Matched 254
• Load Deleted 0
• Load Review 2
• Load Unprocessed 0
• Holding New 10
• Holding Matched 254
• Holding Deleted 0

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Reports

• Errors (.mrc and .txt)
• Warnings (.mrc and .txt)
• Review.txt
• Unprocessed.txt
• Nonhits (.mrc and .txt)

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Record Formats

• MARC21
• MARC-8 or UTF-8
• DBTextworks
• LA Non-MARC format
• LA Abbreviated MARC format

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Minimum record standard

• AACR2 level 1 description
• The following Leader codes
• Type of record
• Bibliographic level
• Encoding level
• The following 008 character positions
• Date of publication code
• Date 1. The minimum data required in this
  position is two digits followed by XX, e.g. 20XX
• Country of publication code
• For the first level of description include the
  following
• A minimum of one name or uniform title heading if
  applicable
• Title proper
• Statement of responsibility
• Publication details
• Extent of item
• The only mandatory field for non-Roman script
  data is the 245 field (Title)

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Australian National Union Catalogue code

• The use of the Australian Content code, MARC tag
  042 with code "anuc", denotes eligibility of a
  bibliographic or authority record for inclusion
  in the Australian National Union Catalogue.

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Joining RIS

• Send test file
• Get feedback
• Have Reception profile set
• Have contact for reports set

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Questions?
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Libraries Australia Record Export Service
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What is RES?

• The Record Export Service (RES) enables you to
  obtain MARC records from Libraries Australia via
  the Internet for loading into your local library
  system.

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Why use RES?

• Keep local and ANBD holdings up to date in one
  step
• Control you choose the records you want
• Multiple block downloads per day
• Free
• Reporting

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What record formats are available?

• Records are output in MARC21, with MARC8 or
  UNICODE character encoding. You can select to
  receive them in unblocked or unspanned output
  format. This will be determined by the setup of
  your local system.

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Can I obtain some test files?

• Before registering for RES you can obtain free
  test files to trial loading records into your
  library system.

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How to register

• Log in to Libraries Australia Administration
  (http//librariesaustralia.nla.gov.au/apps/laadmin
  ) using your organisations Customer Admin Login

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How do I export records?

• adding, modifying or deleting a holding when
  using the LA Cataloguing Client
• adding, modifying or deleting a holding when
  using the LA Holdings Update Screen
• adding, modifying or deleting a holding when
  using LA Web Cataloguing
• using the 'Export' button in LA Search

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What are the system requirements?

• Files can be collected via http or ftp for
  loading into your local library system.
• You will need a forms-capable World Wide Web
  browser such as recent versions of Internet
  Explorer or Netscape, or ftp client software.

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When can I collect my files?

• Up to 6 times a day, 7 days per week.
• RES files are available for 21 days from their
  date of creation before they are deleted from our
  server.

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Questions?
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LA Cataloguing Client
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LACC in relation to other services
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WinIBW

• Windows Intelligent Bibliographic Workstation
• CBS

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Searching

• Boolean
• ADI limits

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Cataloguing

• Novice mode
• Expert mode

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Templates

• Predefined templates
• Personal template
• Changing templates
• Deleting templates

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Copy / Clone existing record

• Copy/Clone
• Changing material type

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Importing records from external databases

• Search external database
• Import external records
• Edit and save to ANBD

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How to get External Database buttons

• To setup first contact the LA Helpdesk
• You will need to download LACC files
• Then use External Databases button
• Instructions on how to search each database in
  LACC manual

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Non-Roman scripts

• Scripts supported
• Representation of script fields in the Editor

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Holdings

• Add
• Edit
• Delete
• Transfer

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Authority records

• Create, edit, delete authority records
• Copy authority records

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Questions?
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Web Cataloguing
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WebCat in relation to other services
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Web Holdings
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Questions?
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Global Holdings Update
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Global Holdings in relation to other services
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Benefits of using Global Holdings Update

• Free
• Efficient
• Global
• Local system refresh

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When should I use Global Holdings Update?

• Weeding
• Amalgamation
• Move
• Prefix changes
• Transfers
• NUC cancellation

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How do I use Global Holdings Update?

• Contact the Libraries Australia Help Desk to
  discuss the details of the global change you
  require.
• ANBD numbers
• NUC symbols

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What if I don't have ANBD numbers?

• If you are globally changing or deleting all
  holdings, ANBD numbers are not required.
• However, when only part of your collection is
  involved, and you do not have ANBD numbers, you
  may be able to use your local system numbers if
  they have been loaded to the ANBD.

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Requirements

• ANBD numbers
• Each on a single line
• No spaces
• Plain text document

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Scheduled

• Waiting list
• Scheduled
• Extensive testing before the production run

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Questions?
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Uploading compared
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Use RIS if
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Use LACC if
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Use WebCat if
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Use Global Holdings Update if
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Products
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Products

• What are they?
• Examples
• Requesting simple, more complex
• Pricing

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What is a Product?

• File of records from the ANBD retrieved by a
  particular search
• One off / regular
• MARC / Text / Delimited / XML

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Product Types

• Bibliographic
• Titles List
• Authority Files
• Electronic Collection Sets
• Microform Collection Sets
• Customised

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Bibliographic / Holdings Product

• Bibliographic or holdings added / changed during
  date range
• Records supplied with your library's holdings.
• Run once or regularly
• Restrict by collection or material type, e.g.
  electronic serials

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Product Types

• Bibliographic
• Titles List
• Authority Files
• Electronic Collection Sets
• Microform Collection Sets
• Customised

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Titles List

• Text file of brief records in the ANBD held by
  your library.
• Usually contains ANBD number, title, name,
  imprint, ISBN/ISSN and holdings
• Bib level mono, serial
• Sorting options

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Product Types

• Bibliographic
• Titles List
• Authority Files
• Electronic Collection Sets
• Microform Collection Sets
• Customised

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Authority files

• Australian authorities
• Names, Titles, Subjects

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Product Types

• Bibliographic
• Titles List
• Authority Files
• Electronic Collection Sets
• Microform Collection Sets
• Customised

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Electronic Collection Sets

• MARC records for Australian electronic full-text
  collections
• Quarterly updates
• Holdings / URLS added to record
• Informit, ABS Statistics, Pandora

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Product Types

• Bibliographic
• Titles List
• Authority Files
• Electronic Collection Sets
• Microform Collection Sets
• Customised

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Microform Collection Sets

• Over 50 microform collections in the ANBD

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Product Types

• Bibliographic
• Titles List
• Authority Files
• Electronic Collection Sets
• Microform Collection Sets
• Customised

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Customised Files

• Number load files
• Other
• Format options

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• ((ACI anuc or CTY (at or aca or xna or xoa or
  qea or xra or tma or vra or wea or nz) or GEO
  (u-at? or u-nz)) and DAT gt 2004 and BIB 'm' and
  LAN eng and (IEL 8 or AW prepublication)
  not (URI ? or TAG 856? or TAG 007? or FRM
  's' or TAG 516? or (TAG 245h and TW
  Electronic resource) or TAG 502? or SEY 'n'
  or AW (theses or thesis) or NAT m or FRM
  'f' or MAT ('d' or 'j' or 'k' or 'c' or 'f' or
  'r' or 'm') or NT braille)) AND (DEF"20070803"
  TO "20070810")

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• ((NW (Maclean Kama or Gunter Minnerup or
  Minnerup Gunter or Geoffrey Nathan or Nathan
  Geoffrey or Anne O'Brien or O'Brien Anne or Mina
  Roces or Roces Mina or Peter Ross or Ross Peter
  or Shawn Ross or Ross Shawn or Bruce Scates or
  Scates Bruce or Peter Schrijvers or Schrijvers
  Peter or Jocelynne Scutt or Scutt Jocelynne or
  Jean Gelman Taylor or Gelman Taylor Jean or Ian
  Tyrrell or Tyrrell Ian or Nathan Wise or Wise
  Nathan or Frank Stilwell or Stilwell Frank or
  Dick Bryan or Bryan Dick or Tim Anderson or
  Anderson Tim or Joseph Halevi or Halevi Joseph or
  Stuart Rosewarne or Rosewarne Stuart or Damien
  Cahill or Cahill Damien or Lynne Chester or
  Chester Lynne or Bill Dunn or Dunn Bill or
  Elizabeth Hill or Hill Elizabeth or Danielle
  Spruyt or Spruyt Danielle or Gavan Butler or
  Butler Gavan or Pamela Cawthorne or Cawthorne
  Pamela or Evan Jones or Jones Evan or Anthony
  John Billingsley or Billingsley Anthony John or
  Anthony Burke or Burke Anthony or Vanessa Farrer
  or Farrer Vanessa or Stephen Fortescue or
  Fortescue Stephen or Katharine Gelber or Gelber
  Katharine or You Ji or Ji You or Gavin Kitching
  or Kitching Gavin or Geoffrey Brahm Levey or
  Brahm Levey Geoffrey or Sarah Maddison or
  Maddison Sarah or Joanne Pemberton or Pemberton
  Joanne or Helen Pringle or Pringle Helen or Mark
  Rolfe or Rolfe Mark or Shirley Scott or Scott
  Shirley or Andrew Tan or Tan Andrew or Elizabeth
  Thurbon or Thurbon Elizabeth or Marc Williams or
  Williams Marc or Philip Cam or Cam Philip or
  Stephen Cohen or Cohen Stephen or Rosalyn Diprose
  or Diprose Rosalyn or Damian Grace or Grace
  Damian or Stephen Hetherington or Hetherington
  Stephen or Karyn Lai or Lai Karyn or Simon
  Lumsden or Lumsden Simon or Michaelis Michael or
  Michael Michaelis or Catherine Mills or Mills
  Catherine or Paul Patton or Patton Paul or
  Phillip Staines or Staines Phillip or Guido
  Bacciagaluppi or Bacciagaluppi Guido or Thomas
  Besch or Besch Thomas or Rick Benitez or Benitez
  Rick or Joseph Berkovitz or Berkovitz Joseph or
  David Braddon-Mitchell or Braddon-Mitchell David
  or James Chase or Chase James or Paolo Diego
  Bubbio or Bubbio Paolo Diego or Sungho Choi or
  Choi Sungho or Bruin Christensen or Christensen
  Bruin or Creagh Cole or Cole Creagh or Mark
  Colyvan or Colyvan Mark or Simon Duffy or Duffy
  Simon or Moira Gatens or Gatens Moira or Stephen
  Gaukroger or Gaukroger Stephen or Paul Griffiths
  or Griffiths Paul or John Grumley or Grumley John
  or Adrian Heathcote or Heathcote Adrian or Jenann
  Ismael or Ismael Jenann or Duncan Ivison or
  Ivison Duncan or Richard Joyce or Joyce Richard
  or Uriah Kriegel or Kriegel Uriah or David
  Macarthur or Macarthur David or Michael McDermott
  or McDermott Michael or Justine McGill or McGill
  Justine or Kristie Miller or Miller Kristie or
  Luca Moretti or Moretti Luca or Huw Price or
  Price Huw or Paul Redding or Redding Paul or
  Adina Roskies or Roskies Adina or Luke Russell or
  Russell Luke or Nicholas Smith or Smith Nicholas
  or Katie Steele or Steele Katie or Caroline West
  or West Caroline) and (DAT gt 2000 not DAT gt
  2006) and (BKL 0 or BKL 1) and (BIB (m or a
  or c or d) and MAT a) not (FRM (a or b or
  c))))

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Requesting a Product

• Request Products User access
• Log into LA Admin
• Complete online order form
• Add comments
• Or email Helpdesk librariesaustralia_at_nla.gov.au

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Collecting Files
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Charges

• 58.50 setup fee
• per record charge for MARC records if more than
  2000 (9 to 30 cents per record)

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Charges

• Microform collections 58.50 per set
• E-collections 330 per set
• Authorities 550
• Special products by negotiation

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Questions?

• http//www.nla.gov.au/librariesaustralia/products.
  html

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Libraries AustraliaSearch download
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LA Search downloadin relation to other services
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Questions?
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Libraries AustraliaZ39.50
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Z39.50 in relation to other services
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What is Z39.50

• Use Attributes
• Relation Attributes
• Position Attributes
• Structure Attributes
• Truncation Attributes
• Completeness Attributes

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You can use Z39.50

• Z39.50 via your Library Management System
• Z39.50 via LA Search
• Z39.50 via LACC
• Z39.50 via LADD

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Z39.50 Software http//www.loc.gov/z3950/agency/r
esources/software.html
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Z39.50 LA Search

• Can also Import records into LA Search

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Z39.50 LA Search

• ANBD - bib and authorities
• Picture Australia
• OCLC World cat bibs and authorities
• APAIS/APAFT fulltext, E-library
• ARROW
• British Library Catalogue 
• Chinese University of Hong Kong
• CISTI
• Library of Congress
• COPAC
• SILAS (Singapore Union Catalogue)
• Te Puna  
• Academia Sinica (Taiwan)
• University of Hong Kong
• Waseda University (Tokyo)

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LACC Z39.50

• Nov 07 - access to external Z39.50 target
  databases in Libraries Australia Cataloguing
  Client

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LACC Z39.50 Targets

• Library of Congress Catalogue
• OCLC WorldCat
• Singapore National Union Catalogue
• Te Puna (New Zealand National Union Catalogue)
• Chinese University of Hong Kong
• University of Hong Kong
• Hong Kong University of Science and Technology

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Z39.50 LADD

• In LADD used behind the scenes Users can
  identify a potential supplier via a Z39.50 search
  of the ANBD and request the item in LADD.
• Also CISTI, Te Puna, Infotrieve

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Questions?
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Downloading compared
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Use RES if
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Use Products if
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Use LA Search download if
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Use Z39.50 if
289
Case Studies