Regeane Villarson, MBA

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Grants.gov Training Session

• Regeane Villarson, MBA
• Assistant Manager
• Office of Research and Sponsored Programs

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Class Outline

• ORSP Grant Administrators
• Introduction to Grants.gov
• Downloading PureEdge (PC not MAC)
• Finding a grant opportunity on Grants.gov
• Completing the application
• Submitting the application
• Additional Training Help
• Question and Answers

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ORSP Staff Administrators

• Martin A. Schwarz, Ph.D. Director
• Sharon McFarlane Manager
• Regeane Villarson, MBA Assist. Manager
• Letitia Lydia Dean Program Admin.
• Valerie Trupp, MBA- Grant/Contract Admin.

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ORSP Staff Administrators

• Martin A. Schwarz, PhD- Institutional or
• Signing Official
• Sharon McFarlane (2-0281)
• Biochemistry and Molecular Biology
• Liver Center
• Neurosciences
• Psychiatry
• Radiology
• Surgery

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ORSP Staff Administrators

• Regeane Villarson, MBA (2-8649)
• Anesthesiology
• OB/GYN and Womens Health
• Orthopaedics
• Pharmacology Physiology
• Preventive Med. Comm. Health

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ORSP Staff Administrators

• Letitia Lydia Dean (2-0283)
• Family Medicine
• Neurological Surgery
• Ophthalmology
• Pathology and Lab Medicine

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ORSP Staff Administrators

• Valerie Trupp, MBA (2-4569)
• Academic Administration
• Cell Biology and Molecular Medicine
• Medicine
• Pediatrics
• Physical Medicine and Rehab.
• Microbiology Molecular Genetics

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What is Grants.gov?

• A single, unified storefront for all customers
  of federal funds to electronically find funding
  opportunities and electronically apply for funds.

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First Things First

• If you have not already done so, please download
  PureEdge Viewer onto your computer by going to
  the following
• http//www.grants.gov/DownloadViewer

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Registration

• PIs do not have to register to Grants.gov. The
  institution, NJMS, is already registered.
• For NIH grants, you do need an eRA Commons User
  ID. If you do not know your eRA Commons User Id,
  please contact your grant administrator in ORSP.

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Finding A Grant Opportunity

• Go to www.grants.gov to search and apply.

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SCROLL DOWN
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This is the grant application. Please save it to
your computer or disc.
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Note Go to ORSP Website for http//njms.umdnj.edu
/research/orsp for the pre-filled sample
SF424(RR)
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SF 424 (RR) consists of TWO (2) Pages
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PRINT THIS PAGE Please refer to it as you
complete your SF424(RR)
New New Resubmission Revision or
Amendment RenewalCompeting Continuation Continuat
ion Progress Report (NOT USED) RevisionCompeting
Supplement
Note there are two pages
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NOTE ALL TEXT ATTACHMENTS FOR NIH is in PDF
format!!
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Note you will not be able to forward to the next
period UNTIL you attach the budget justification
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IMPORTANT You need eRA Commons User Name for
NIH Applications!!!
eRA Commons User Goes Here
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Forms for SF 424 RR

• Please go to this website for important forms for
  your attachments
• http//grants.nih.gov/grants/funding/424/index.htm

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PLEASE PRINT
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Your Application is Complete. Now How do You
Submit?

• Now that you have saved your application, checked
  for errors, and you need to submit..
• Get it to ORSP

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Getting your Application to ORSP

• There are three ways of getting your application
  to ORSP
• e-mail the PureEdge form to ORSP administrator
  (file size constraints)
• Walk it down to MSB C-690 on disc/CD/ or thumb
  drive
• Submit the file through the NJMS Intranet
• All applications must be accompanied by an
  approved GAFA and completed financial disclosure
  form (FDF). This process does not eliminate the
  internal routing process of the university.

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Using NJMS Intranet for Submitting your PureEdge
File

• Go to the website
• https//njmsintra.umdnj.edu/mbm/myprofile/index.cf
  m

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User Name is the same as UMDNJ e-mail
address Without the _at_umdnj.edu extension.
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Very helpful to provide the due date here also
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What Happens Now?

• The intranet sends an e-mail to the ORSP
  administrators as well as the PI confirming that
  your application is ready to be retrieved.
• Once ORSP reviews and approves the application,
  the grant administrator, not the PI, submits
  the application to Grants.gov.
• That is why it is imperative that you submit the
  final version of the application to ORSP at least
  24 hours prior to the submission deadline. Drafts
  need to come in at least 5 days prior to the
  deadline.

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Why do we need at least 24 hours?

• Once the ORSP grant administrator submits to
  Grants.gov, it can take up to 2 days to get the
  e-mail confirmation that the application has been
  accepted and validated.

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Why do we need at least 24 hours? (continued)

• For NIH, there is another step!
• Once Grants.gov accepts and validates the
  application, they forward the application to eRA
  Commons for VERIFICATION.
• The PD/PI reviews the image of the grant on eRA
  Commons and check for errors. The PD/PI has 2
  days to correct any errors. After the two days
  have elapsed, the grant submission is finalized
  and no electronic changes can be made.

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If your NIH Application needs to be Corrected.

• If you need to make a correction to your NIH
  application within the two day verification
  period, you have to 1) make the correction on
  your PureEdge form, 2) check off
  Changed/Corrected Application on the SF 424 RR
  Face page 3) Submit to ORSP so that your grant
  administrator resubmits.
• NOTE ORSP resubmits not the PI

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Please Take Note

• For NIH grants, eRA Commons will
• Generate the Table of Contents section
• Assemble the grant image
• Include headers (PI name) and footers (page
  numbers) on all pages

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Additional Training Resources

• Additional Helpful Information
• NIH electronic submission website where you can
  find current info http//era.nih.gov/ElectronicRec
  eipt
• List of all the validation business rules for eRA
  Commons can be found here http//era.nih.gov/Elec
  tronicReceipt/files/SF424RR_Validations.pdf

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Additional Training Resources (contd)

• Grants.gov How to complete an Application Package
  Demo
• http//www.grants.gov/CompleteApplicationdemo
• Help Desk (if ORSP staff is not available)
• eRA Commons
• website http//era.nih.gov/commons/index.cfm
  
• e-mail commons_at_od.nih.gov
• Phone [phone]
• NIH Grants Information
• e-mail grantsinfo_at_nih.gov
• Phone [phone]
• Grants.gov (PureEdge issues)
• website http//www.grants.gov/CustomerSupport
  
• e-mail support_at_grants.gov
• Phone [phone]

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Questions???