Local people should be more involved in deciding the priorities for action within their neighbourhoo

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Local people should be more involved in deciding
the priorities for action within their
neighbourhoods and parishes, so say local
governments and other organisations. But how
are these bodies to know what the priorities
are? One of the main ways in Devon is through
community planning activities. Many towns and
parishes have already written, or are writing, a
parish or town plan. These plans are important
because the priorities they identify are based on
the views of local communities, gathered through
community events and questionnaires. There are
now over 100 active plans in existence, full of
valuable information. How can we make sure the
priorities are known about and shared? How can
the successes be shown? Through a Devon wide
Community Planning Database The following
presentation will give you a flavour of what the
database could look like. Remember most of
what you see can be changed so please feedback
any comments.
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The front page
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This takes you back to the search screen
(frontpage)
When it is up running you will be able to
feedback comments for improvement
login
Welcome to the Community Planning Database.
Community Planning is a way for local
communities to voice their aspirations and needs.
This database contains information from all
available community plans across Devon. You can
now easily search for and find information about
what is going on in your area and what community
plans are all about. For everyone involved you
can find what is planned and what has already
been delivered. We hope your stay is enjoyable
and fruitful.
Search for projects
Search
Plans A - Z
Super search
District
Parish
location
This takes you to a page with weblinks to other
useful websites
theme
keyword search
You can ask the website to send you information
whenever there is a project change or a new
entry.
search
search
search
Members login
If you are a parish planning group, local
authority or other statutory partner, you can log
in to update projects and issues.
register for updates
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The basic search
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login
Welcome to the Community Planning Database.
Community Planning is a way for local
communities to voice their aspirations and needs.
This database contains information from all
available community plans across Devon. You can
now easily search for and find information about
what is going on in your area and what community
plans are all about. For everyone involved you
can find what is planned and what has already
been delivered. We hope your stay is enjoyable
and fruitful.
Search for projects
You can search by location
Search
Plans A - Z
Super search
District
Parish
location
You can search by theme or category e.g. Health,
crime, transport
theme
keyword search
search
search
search
You can search for keywords
Members login
or use the map
register for updates
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The date that somebody last changed information
about this project.
This line gives a quick description of the issue.
No cycle or walking trails Develop long
distance cycle/walking trails. Kenton last
updated 02/2004 Project Proposal
The town/parish where the project/issue is based
Traffic problems in town centre Diversion
of heavy A388 traffic away from town
centre Kenton last updated
02/2004 Aims objectives
This line gives a description of the project
proposal or final project.
Housing and future Affordable housing
predominantly for purchase needs Kenton last
updated to be provided 02/2004
Aims objectives
Access to the countryside via permissive paths to
be maintained, but under controlled conditions.
Provision of amended construction to stiles on
public footpaths Kenton last updated where
appropriate to give better access for the
disabled. 02/2004 10,000 Final Project
The amount of funding the project has been
successfully secured (if any).
Tourism Primary need is to maintain the
all round ambience of the Parish Kenton last
updated and therefore periodic
monitoringshould be organised 02/2004
Project proposal
The stage that the project/issue has reached.
back to search
page 1 2 3 4 5 6 7 8 9 10 11 12 13 next page
You can continue to browse the results returned,
if there are more pages.
You can plot the results on a map
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What might the map look like?
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Ilfracombe
Something like this?
Tiverton
Holsworthy
Exbourne with Jacobstowe
Crediton
Okehampton
Bratton Clovelly
Ottery St. Mary
Tavistock
Kenton
Dawlish
Ivybridge
Back to results
Kingsbridge
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A more defined search
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login
Welcome to the Community Planning Database.
Community Planning is a way for local
communities to voice their aspirations and needs.
This database contains information from all
available community plans across Devon. You can
now easily search for and find information about
what is going on in your area and what community
plans are all about. For everyone involved you
can find what is planned and what has already
been delivered. We hope your stay is enjoyable
and fruitful.
Search for projects
Search
Plans A - Z
Super search
District
location

• There will be an option to narrow down the search
  to return the minimal number of results. Criteria
  could include
• Location
• Theme
• Partners involved
• Community priority
• Stage of issue/project

theme
partners
priority
stage
keyword search
Members login
search
register for updates
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Anyone can register for updates
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Your space email updates
Emails can be sent by the Database straight to
your inbox. If you wish to receive notification
whenever information is either changed or
inputted than please use the following menus to
request the information you wish.
Anyone will be able to register for updates to
tell them when a project or issues has been added
or changed
Select the level of geography you wish to hear
about
Region
County
District
Town/Parish
Please choose
Please choose
Please choose
Please choose
Please select categories you are interested in
from the list below
Please select which stage of the planning process
you would like to hear about
How often do you wish to receive the emails?
Submit and save
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Getting more information about a project
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login
This page gives you all the information you need
about your chosen project.
Contact
Region
County
District
Town/Parish
Jan Gilmour
Exbourne with Jacobstowe
South West
Devon
West Devon
01837 851318
See all projects from this parish
Lack of things to do for young people
Issue
To provide more things for young people to do and
get involved in.
Aims Objectives
Establish a youth club in the village of Exbourne
Project title
Final project
Create youth club and link with other local youth
activities. To be implemented by summer 2005 Form
a Youth Club committee to enable new club to be
formed local parishioners, Okehampton Youth
Project
Description
Expected timescale
You can find out what is currently planned
You can also find out who is involved
2-3 years
100,000
Actions and next steps
Looking for local support to form an action group
PARTNERS
Hints tips
We found that by making sure we had a very
supportive town council the project happened much
quicker
You can see what advice they give to other groups
trying to do the same thing
FUNDERS
register for updates
..and who is giving money
Last updated
Those who found this, also looked at this
23/02/05
Youth café in Tavistock Youth shelter in Bovey
Tracey More
and maybe any other projects that are similar.
Back
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Recording reporting progress
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What information will be collected about a
project?

• Information will be gathered about 8 different
  areas.
• Group/place description
• Stage 1 Issues
• Stage 2 Aims Objectives
• Stage 3 Project proposal
• Stage 4 Final Project
• Stage 5 Evaluation
• Contact details

• Administrative areas
• Organisations
• LAA outcomes
• Audit information
• Administrator information

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When writing or when a community have written a
plan, what can the they do with the Database?

• They will be able to input your own information
  about your projects, describe them in your own
  way and allow others to see the good work you are
  doing.
• They will be able to see how far your efforts
  have got you and what the next steps should be.
• They will be able to keep your information alive.
  Rather than a dusty document on a shelf, it
  becomes a living process that you can use to
  attract more volunteers and agency support.
• They can use it to produce update reports for
  your parish or town council or anyone else that
  is interested!
• They can use it to find out what other areas are
  doing to get ideas and inspiration!
• They can use it to find out what projects or
  issues are around in neighbouring or nearby areas
  maybe you could join up to fundraise and work
  together.

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What will others be able to do with the Database?

• Those that do not normally look at community-led
  plans, can do it much easier.
• They will be able to produce reports to look
  across a geographical area to see how active the
  community groups are.
• They will be able to see which partners are more
  active in supporting community projects.
• They will be able to proactively manage funds to
  direct them where it is needed most.
• They will be able to use the information to
  inform strategic priorities for service delivery.
  
• They will be able to use it to support projects
  and keep up to date easier and more effectively.
• They will be able to use the level of activity
  and success to justify support for the
  community-led planning process.

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How will I know how to put information into the
Database?

• The Database will be designed so its easy to use
  and has a simple interface. It will be structured
  as below.

But it never works out that you get it right 1st
time. After conversations with other groups and
organisations, you may find that the project
changes and solves not just one problem, but
many.
Then once you have thought about the measures
that will solve your problem, you can put your
project proposals in.
Then you can put in the aspirations and positive
statements of purpose.
First you can put in information about the
results you get back from any consultations or
engagement activities.
Issue
Aims objectives
Project proposals
Final projects
Set up 1st aid courses
Add new aim objective
Add new final project
Organise central collection point for
prescriptions
Add new final project
You can then see the logical progression from
issue to solution, in an easy way.
Add new project proposal
Add new final project
No facilities for children
To provide play facilities to satisfy all
residents
Explore possibility of providing new play area in
village centre
Add new final project
To provide more things for young people to do and
get involved in.
Youth club project
Establish a youth club
Add new aim objective
Add new issue
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But you may need some extra support

• So we will take the following action to directly
  support you
• A support network of community development
  practitioners will provide ongoing help advice
  (details next slide)
• Training will be provided through online
  guidance and train the trainer for the support
  network to ensure consistent application of the
  database
• An offline version that can be used at meetings
  to record the information for upload at a later
  date

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Proposed network for supporting the database
All of these individuals and organisations have
agreed to promote the use of the database,
respond to queries from communities and where
necessary aid the communities in entering
information. They will do this by supporting
one another, making most efficient use of contact
and dialogue with the communities that already
exists. 3 district areas have yet to agree to
formally support the database the database will
operate fully in the 4 districts mentioned.
Central contact Sue Craythorne, DCC
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What reports can be produced?
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Some of the reports and the information they
could contain
Strategic report
Must be initially filtered to County or district
level, then detail the following Group
name Furthest stage reached Total of all funding
received if any Date last updated List of
partners engaged List of partners
contacted Stage 1(issue field) by category Stage
3 (name field) by category Stage 4 (name field)
by category
Parish update
For every Stage X (issue/name), for X categories,
in X parish detail the following
field Description Action next steps Partners
contacted Partners engaged Funding received Last
updated
But if you would like to see other information
being presented in a report, please contact us.
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Plus the feedback links pages
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User Matthew Bell
The feedback page
Feedback
Name
Email address
Comments
How we rate so far
Rate this site
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SUBMIT
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User Matthew Bell
The links page
Links page
Other useful databases consultation finder
Funding Approvals Search CRC best practice
database Community planning resources Community
Council for Devon Community Development
Exchange http//www.regeneration-uk.com/index.sh
tml http//www.ncvo-vol.org.uk/ http//www.fcdl.
org.uk/projects/defra/index.htm
profiles Consultation Participation http//
www.worcestershire.gov.uk/home/wccindex/wcc-con/wc
c-con-toolkit/ Convention on the Rights of the
Child http//www.russellcommission.org/ http//
www.participationworks.org.uk/ http//www.partne
rsinsalford.org/ reaching hard to
reach Funding Funding Search
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For more information and to make any comments
contact Matthew Bell matthew.bell_at_devon.gov.uk o
r 01392 382484 Or go to our webpage
http//www.devonrcc.org.uk/page/community_planning
_database.php